Legal Officer (Legal Technology) At International Organization for Migration

Position Title : Legal Officer (Legal Technology)

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 31 August 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Established in 1951, the International Organization for Migration (IOM) is the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society. IOM is part of the United Nations system, as a related organization. With 174 member states, 8 observer states and offices in over 100 countries, IOM handles approximately USD 2 billion in contracts each year. As part of its updated business processes, IOM has recently introduced contract automation software. This vacancy has arisen in the context of a global roll out of the software, which needs constant improvement and maintenance in response to IOM’s business needs.

Under the overall guidance and supervision of the Division Head, Contract Law Division, Office of Legal Affairs and direct supervision of the Senior Legal Officer (Legal Business Manager), and in close coordination with the ICT Division, the successful candidate will manage and support the global roll out of the contract automation software, develop and disseminate internal communication materials, serve as primary user community focal point, design and establish a feedback mechanism to capture evolving country office needs, and develop and provide capacity building and training sessions to staff members including the creation of tutorials and other support materials.

Core Functions / Responsibilities:

1. Manage and substantively support the global roll out, implementation, testing, evolution and maintenance of the technology solutions of LEG.
2. Plan, design and conduct training on the use of the LEG technology solutions for strategic LEG stakeholders, including through the creation of online training sessions, tutorials, technical and user documentation, awareness raising information and other support materials.
3. Develop the strategy for, and manage and ensure the evolution, enhancement, integration and maintenance of LEG technology solutions to expand templates and options, adjust to country-specific needs and evolving organizational requirements. Lead feasibility studies and LEG business solutions analysis, assess performance and ensure the resolution of operational problems.
4. Analyze, evaluate and optimize contract review workflows and performance to enhance business value and eliminate unnecessary contract reviews to the extent possible through automation and digital business solutions.
5. Substantively support the design, preparation, implementation and integration of LEG technology solutions with other IOM ICT Global solutions and platforms.
6. Negotiate, advise and coordinate with the ICT Division to ensure stability and accessibility of LEG technology solutions.
7. Serve as the primary technical focal point for CAFÉ end-user community concerns and suggestions, extensively consulting and interfacing with users, other applications and systems.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Law, Public International Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience

• Professional Certifications in IT project management methodologies (PRINCE2, PMI or Agile/SCRUM) would be an advantage.

Experience

• Demonstrated experience leading or co-leading the management, implementation and support of technology solutions for the legal profession is a distinct advantage;

• Demonstrated knowledge and experience liaising, negotiating and managing working relationships with software developers for applications development and/or support teams; preferably with an emphasis on application to the legal profession;

• Demonstrated progressively responsible experience in planning, design, implementing and/or maintaining of technology solutions for the legal profession.

• Change management and project management experience including developing and preparing internal communications documents;

• Experience in contract preparation.

Skills

• Ability to influence, lead and communicate at all levels and across multiple lines of business with high motivation, enthusiasm, and dedication to deliver results within strict timeframes.

• Ability to work in a fast-paced multi-location environment including managing across multiple teams, functions and organizations often outside ‘standard’ working hours, leveraging IT systems;

• Effective resource management skills, strategic and creative thinking.

• Proficiency with end-user-level Microsoft Office and collaboration tools (in particular: Word, Excel, PowerPoint, MS Project, Visio, Teams, SharePoint).

• Ability to prioritize tasks and strong organizational skills.

• Ability to develop clear and concise technical and business proposals for discussions with stakeholders and technical counterparts alike.

• Ability to supervise and direct staff under critical and stressful situations, with a demonstrated ability to build staff capacities at an operational level in humanitarian emergencies and/or major data collection operations;

• Teamwork in legal technology context;

• Excellent analytical and decision-making skills;

• Excellent communication skills;

• Effective problem-solving approach, ability to work in a cross-divisional team and ability to quickly understand IOM business processes.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Fluency in French or Spanish is advantageous.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.