Project Support Assistant (Manila) At International Organization for Migration

Position Title: Project Support Assistant

Duty Station: IOM Philippines Country Office (Manila)

Classification: General Service Staff, Grade G4**

Type of Appointment: Special short-term graded, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 September 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Head of Programme Support Unit and under the direct supervision of the Monitoring and Evaluation (M&E) Officer, the successful candidate will be responsible for the knowledge and data management of the Mission in the Philippines. He or she will provide technical support in collecting, encoding, validating, and analysing data and source information related to the projects.

Core Functions / Responsibilities:

1. Assist in the monitoring and gathering of statistical information related to the projects implemented by the Mission.
2. Support validation of data on a daily, monthly, quarterly, and annual basis for internal and external reports.
3. Draft and send to supervisor special reports and statistical analysis and charts for various internal and external requests.
4. Provide support in the interpretation of data in a presentable and relevant manner to direct and inform interventions, ongoing projects, and project proposals.
5. Handle coordination and liaison with internal and external factors including government counterparts including the DSWD, POEA, OWWA, and the PSA on gathering statistical data on migration related trends.
6. Assist in managing the internal Operational Database, ensuring that all relevant data on the implementation of the projects are captured and organized.
7. Maintain user-friendly knowledge management system/hub for the Mission, ensuring the most up-to-date information is accessible.
8. Provide administrative support in the organization and implementation of training activities through the preparation of training manuals, training kits, logistics, facilitation, documentation, and other miscellaneous aspects.
9. Help in the implementation of the Mission’s Monitoring and Evaluation Framework.
10. Undertake duty travel in support of knowledge management in projects.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Social Science, Social Work, Education Business, Administration, Management, I.T. or any related field from an accredited academic institution, with minimum two years of relevant professional experience; or
• Completed High School degree from an accredited academic institution, with four years of relevant professional experience.

Experience

• Experience in the field of project management, information management, and monitoring and evaluation.
• Previous work experience in international organizations is an advantage.

Skills

• High level of computer literacy, specifically in MS Office applications.
• Knowledge of database management systems.
• Ability to analyse and interpret source information and data.
• Good time management and problem-solving skills.
• Ability to encode data with speed and accuracy.
• High attention to detail.
• Adept at file management (both digitally and manually).

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:**

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1*

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
• IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.