Logistics and Admin Operator (National Position) At Acción contra el Hambre España

General job description

The Log and Admin Operator will be in charge of:

• All a the logistics tasks in the Office with active support with Logistics Coordinator, in terms of security, supply chain, movements, IT, etc.
• Cash & transfers, providing support to HuB Coordinator in partnership management.
• Reporting directly to the HUB Coordinator with technical referent for log & admin and finance.

For more information about our work in Syria please go to https://www.accioncontraelhambre.org/es/oriente-proximo/siria

Key activities

Objective 1: Security Management

• Contribute to the harmonization of the NSOP and LSOP between Syria and Lebanon Missions.
• Support HUB Coordinator in sharing information related to the safety and security context that might affect operations.
• Support the Security Manager/Logistics Coordinator in the update and development of security documentation related to the mission.
• In cooperation with LB Log coordinator develop briefing protocols, and conduct security briefing to mission visitors (national and international staff).
• Make sure that border crossing protocols and airport movement protocols are revised on regular bases.

Objective 2: Supply Chain Management and Reporting

• Conduct and plan all procurement needs for office and GHs as per AAH guidelines and procedures.
• Conduct regular check up of the GHs (water, gas, electricity and etc.).
• Proper Hard Copy and Soft Copy archiving of all the procurement documentation as per AAH guidelines and procedures.
• Responsible for the procurement dossiers conducted by specific partners and verifications of deliveries.
• Regular visits to the Capital Base for coordination meeting in Log. Department and support in operations when needed.
• Update and share on monthly basis the PFU & CFU of the HUB with high level of accuracy and follow up on premises payment.
• Update and maintain list of the equipment and inventory, fuel consumption.

Objective 3: Manage administrative and financial issues

• Manage Cash and Bank books.
• Control all the payments at HuB (Rent, Utilities, phone, electricity, internet fees).
• Prepare monthly accountancy as per AAH guidelines by end of every month and send it to Head of Accountancy.
• Properly archive the supporting documentation.
• Prepare monthly expenses forecast and manage the cash requests for HUB payment needs.
• Liaise with Damascus office and AAH Lebanon on the financial and administrative issues.
• Provide support to the HUB Coordinator and HR department on administrative issues as requested.

Objective 4: Movements & Transportation

• Responsible for the safe movements of all HUB staff.
• Filling & completion and signature collection for all the TRF.
• Hotel booking for national and international visitors and picking planning from airport or border.
• Planning and maintenance and correct usage of the AAH car unit.

Objective 5: Premises, fleet and equipment maintenance

• Ensure the maintenance of the premises(electricity, gas, fuel, water, washrooms, etc.).
• Make sure that all the needed working materials are always available (stationery, equipment, etc.).
• Ensure through the driver supervision that AAH vehicle is properly maintained.
• Manage the administrative issues related to vehicle (l insurance , any other obligations for owning a vehicle).

Objective 6: Team Management

• Ensure that the staff under his / her management acts according the AAH code of conduct and guidelines.

Candidate description

• Degree in Economics, Business Administration, Accountancy or any relevant file
• 2 years of professional work experience in similar role
• Knowledge in Humanitarian Principles
• Knowledge in Logistics in Humanitarian Field is a plus
• Excellent command of both Arabic and English languages.
• Excellent Microsoft Office (Excel, Word, PPT).
• Strong written and verbal communication skills
• Dynamic with good organizational skills
• Stress resistance, ability to work in high pressure environment
• Mobility :Available to travel to Syria when needed

Remuneration package

• Contract period: 6 months contracts, renewable based on Action Against Hunger fund and performance.
• Salary/benefits: 1,400 USD
• Duty station: Beirut with frequent travel to Syria
• Candidates may be contacted for other suitable positions within Action Against Hunger.
• Due to the high-number of application received, only potential applicants will be contacted.
• Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
• The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.