Project Management Officer (DTM At International Organization for Migration

Position Title : Project Management Officer (DTM)

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 09 September 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Since 2004 the Displacement Tracking Matrix (DTM) is IOM’s main operational tool for tracking and monitoring the movements and the evolving needs of displaced populations.

Recent significant scale up of both DTM operations in the field and global development initiatives requires further strengthening of the global DTM Support Team to ensure effective and efficient implementation of global projects as well as to maintain and keep improving the quality and expansion of DTM in the field.

Under the overall supervision of the Global Displacement Tracking Matrix (DTM) Coordinator and the direct supervision of the Senior DTM Coordination Manager, the successful candidate will be responsible for ensuring the development, management and implementation of the DTM

projects managed by HQs. In coordination with the Global DTM Coordinator, s/he will also be responsible for liaising with external and internal stakeholders in aspects related to resource mobilization and strategic engagement, as required, and will manage the day-to-day activities of project implementation.

Core Functions / Responsibilities:

1. Oversee the overall management of global DTM projects to ensure appropriate progress and timely implementation of activities. Coordinate with necessary staff involved in project development, monitoring, implementation and reporting to ensure compliance with schedule and deliverables.
2. In coordination with the Global DTM Coordinator, liaise with external and internal stakeholders in aspects related to strategic engagement and resource mobilization. Lead the design and development of new initiatives in close liaison and coordination with internal structures and relevant stakeholders.
3. Manage DTM project implementation activities to ensure timely and quality achievement of outputs defined under global DTM projects, in close collaboration with DTM units and DTM regional coordinators in the Country and Regional Offices.
4. Lead and manage the documentation, evaluation and learning aspects related to DTM projects and coordinate the development of tools to monitor projects’ implementation and development by the technical teams.
5. Maintain regular contact with external counterparts, including donors and other external stakeholders, on aspects related to DTM initiatives and delivery of outputs, as well as problem solving and identification, and follow up to potential synergies and opportunities.
6. Ensure the regular monitoring of expenditure of DTM projects, either directly or by ensuring clear delegation, to warrant compliance with management and satisfactory burn rate, in how they relate to meet the implementation milestones and deadlines.
7. Supervise the administrative, human resources and financial aspects of the DTM programme and support in the supervision of programme staff, in close coordination with Resource Management Personnel.
8. Support the coordination and management of the implementation of DTM global standards and the standardization of DTM methodologies and tools at regional and country levels.
9. Design, implement, manage, and maintain control mechanisms for compliance and quality standards of implementation, output, and deliverables at global and regional levels, as required by the implementation of DTM global projects.
10. Provide support to DTM research, studies, analysis and reporting at global and regional levels, including in the conceptualization, development and review of information products and packages.
11. Represent IOM in relevant conferences, workshops and meetings related to the thematic area of expertise. Contribute to the development of inter-agency guidelines, tools, or other documents that are relevant to the thematic areas.
12. Ensure tasking and establishment of workflows, in coordination with the Senior DTM Coordination Manager, for the development of functional systems in support of the use of DTM data for general, thematic or inter-thematic analysis.
13. Undertake travel duties as required, to provide relevant onsite support to field

implementation of DTM Programme.

1. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, Migration Studies, International Relations, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in project development and/or management in the area of emergency response, preparedness, and transition and recovery;

• Demonstrated technical and operational expertise and knowledge in displacement tracking, data collection activities (assessments, surveys, and/or registration), data management, data analysis, statistical modeling, and/or development of information products;

• Knowledge and experience on innovative technology used for humanitarian and development works; and,

• Experience in coordinating activities with various stakeholders both at global level and in the field.

Skills

• Excellent communication skills; and,

• Ability to share ideas and explain results to all levels of the Organization and stakeholders.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p

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Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.