Logistics Assistant -IDLEB-Syria At GOAL

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

on outreach, information provision and awareness raising; and provision of special needs and individual protection assistance services.

Job purpose:

To support the effective operation of the GOAL Syria Idleb Office and related programme activities by providing general logistics assistance, in accordance with GOAL Logistics policies and procedures and relevant donor requirements.

Duties, objectives and competencies:

Stock Management:

• Aid in the set up and maintenance of GOAL storage facilities at Idleb Offices in accordance with the GOAL Logistics Manual.
• Effectively follow all stock management procedures in Idleb Offices stores in compliance with the GOAL Logistics Manual and relevant donor requirements.
• Liaise with Antakya Logistics Team, Border Inspection Team and Procurement Teams (Idleb and Antakya), to receive goods in Idleb Offices and prepare Goods in Dockets (GID) for all goods received, ensuring policies of separation of duties are adhered to.
• Aid in the setup and maintenance of stock cards for all inventory stored in Idleb Offices.
• Monitor stocks of stationery and office supplies, report on consumption and raise PRs to replenish when required, ensuring no stock outs disrupt activities.
• Report to Logistics Officer on inventory levels (daily, weekly, monthly as required) in Idleb Offices. and
• Participate in monthly stock takes, where requested.

Asset Management:

• Effectively follow all asset management procedures in the Idleb Offices and ensure compliance with the GOAL Logistics Manual and relevant donor requirements.
• Report receipt, movement, and damage of all assets to the Logistics Officer to ensure accurate and current location of all and any assets in Syria.
• Assist in the labelling/tagging of all assets as directed and the maintenance of asset filing in the Idleb Offices, in accordance with the GOAL Logistics Manual.
• Adequately store and keep secure all assets at the Idleb Offices.
• Assist to prepare and track Asset Transfer Certificates for all assigned or returned assets, ensuring electronic and hard copy filing systems are maintained and up-to-date.
• Assist in monthly and biannual asset checks, ensuring that any discrepancies are reported to the Logistics Administrator in Antakya/Idleb and rectified in the FAR.

Premises and Compound Management:

• Assist to monitor office and premises maintenance, raising requests for repair when required and supervise tradesman during repairs.
• Monitor condition of generators, maintain adequate fuel stores and complete generator log books, ensuring no fuel stock outs/power outs disrupt activities.
• Ensure that GOAL Idleb Offices is clean and neat and assist in the supervision of cooks/ cleaners in their daily duties and address any issues that may arise. and
• Report any security concerns relating to Idleb Offices and premises, ensuring DFLM/FLM and C&T Manager are informed of all relevant security information promptly.

Other Duties:

• Other tasks and responsibilities as directed by the Logistics Officer or DFLM.
• Fulfil GOAL Syria reporting requirements.
• All positions in GOAL Syria Logistics Department/s may at times require manual handling and lifting.

Requirements (essential):

• At least an Institute or a university degree in a related filed .
• At least 1 year of relevant work experience in INGOs or LNGOs
• Intermediate computer skills in Microsoft packages, including Excel, Word, and Outlook (emphasis on Excel).
• A flexible approach to work and willingness to learn and take on extra duties, work additional hours or on weekends, as required.
• Meeting deadlines , work under pressure and conduct multiple tasks at the same time , work with the team
• Excellent attention to detail.
• Excellent communication skills
• Trustworthy and honest.
• Ability to write and read in English (basic level).

Requirements (desired):

• Ability to manage and prioritise a varied workload in a in a rapidly changing work environment.
• Diplomacy and negotiation skills
• At least 1 year of relevant work experience in areas such as procurement, logistics, office/business administration in INGOs or LNGOs .
• Ability to analyse and solve problems
• Basic technical knowledge in an area of Humanitarian Logistics. (e.g. ICT. mechanics. construction. electricity. Water, Sanitation and Hygiene. or other).