Project Assistant at International Organization for Migration

Vacancy Announcement

Vacancy/Reference Number: VNSA2021/13

Position Title: Project Assistant

Position Grade: G4 (UN Salary Scale for General Staff)
Duty Station: CO Musina, South Africa
Appointment Type: One Year Fixed Term Contract, with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 28 September 2021

Context:
Under the overall supervision of the Chief of Mission (CoM) in Pretoria, South Africa and the direct supervision of the the National Officer Policy, Liaison and Reporting, the Project Assistant will be responsible for providing support in the implementation and monitoring of a project which aims to provide humanitarian assistance in the support of Covid-19 vaccination campaign roll-out in Mozambique, Botswana and South Africa. IOM South Africa in collaboration with the UNCT continues to advocate for the inclusion of all migrants in the vaccination process as no one is safe until we are all safe.
Responsibilities and Accountabilities
The incumbent shall perform the following essential functions:
• Assist in the implementation and monitoring of project activities.
• Assist in conducting surveys among migrant population to assess the general knowledge of COVID-19, vaccines, and vaccine hesitancy.
• Assist in conducting rapid assessments, mapping and profiling of vulnerable populations.
• Support in the development of community-based tools to collect information, to address vaccine hesitancy/anxiety around COVID-19 vaccination.
• Assist with budgets; verify availability of funds; obtain necessary approval and update budget-related information.
• Assist with administrative, logistic, financial, and technical support as required.
• Draft correspondence, reports, briefing notes, and organize meetings.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Perform other related duties as assigned.
Required Qualifications and Experience:
Education:
• High school diploma with four years of relevant experience; or,
• Bachelor’s degree in Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience
Experience:
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills:
• Excellent organizational and administration skills;
• Excellent writing and communication skills;
• Strong facilitation/training skills, good interpersonal skills.
• Demonstrated ability to meet deadlines and work under pressure;
• Ability to work independently and as a team member;
• Computer competencies in advanced Microsoft Office software;
Languages:
• Fluency in English
• Knowledge of local languages will be an advantage.
Competencies:
The successful candidate is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Additional Notes:
IOM is committed to a diverse and inclusive environment. External and internal candidates are eligible to apply for this vacancy. For the purpose of the vacancy, internal candidates are considered as first- tier candidates and will be given priority over external applicants if they meet the minimum requirements.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and obtains nationality ID or valid residency/work permit.