Country Finance Manager Cambodia At WeWorld-GVC

Position: Country Finance Manager Cambodia

Reporting Relationship: Country Representative (Line Management) and Regional Finance Manager (Functional Management)

Location: Phnom Penh, Cambodia

Type of contract: a first 3 (three) months collaboration contract subject to evaluation; a second collaboration contract of 9 (nine) months renewable, following the positive evaluation of the first three months of contract.

Starting date: mid-February 2022**

Application deadline: 01/11/2021**

General Description

WeWorld-GVC, recently constituted from the merger of two NGOs, is an Italian secular and independent organization working since 1971 in international cooperation and humanitarian aid. Present in 29 countries with 128 projects, WeWorld-GVC operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteering. WeWorld-GVC works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. Supports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the 2030 Agenda. Joining the WeWorld-GVC team means being part of the development of a dynamic organisation where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and vision. At present, the main donors are Italy (AICS), the EU (DG ECHO), UNICEF, OCHA, and Belgium (DGD).

Working context

WeWorld-GVC has been working in Cambodia since 2009, in the sectors of human rights, migration, education and child protection. The action in Cambodia, carried out in collaboration with local partners, is organized around two main themes:

Promotion of human rights, to prevent unsafe labour migration, protect labour rights of Cambodian migrants and reduce their vulnerability to exploitation and human trafficking.
Support to primary education and child protection, to ensure basic access to education and reduce early school dropout for vulnerable children.

The areas of intervention for the human rights/migration sector currently includes two Cambodian Provinces (Siem Reap, Kampong Cham). As for the education sector the actions are mainly focused on child rights, in particular the right to education, and implemented in six Provinces across country from east to west (Mondulkiri, Svay Rieng, Prey Veng, Kampong Chhnang, Pursat and Siem Reap).

Purpose of the Role

The Country Finance Manager acts in the Role of Senior Finance Officer in a Country Role. Is responsible of all the administrative and accounting processes, including financial reporting, budget planning, development and monitoring. Manages field office staff.

Main functions and duties

General Administration

Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
Monitor grant administration to ensure compliance with reporting and expenditure requirements
Supervise compliance of administrative documents and their proper filing
Ensure the smooth flow of administrative information and data to the HQ and the Regional Unit
Supervise flow of administrative information from project partners and the compliance with MoU

Accounting

Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries
Supervise cash and bank balance checking process when closing the monthly accounts

Financial Reporting

Is responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and the administrative team
Ensure the compliance of financial reports with donors and internal rules and procedures

Budget & Planning

Collaborate with the Country Representative and Programs/Project Managers to develop budgets according to donors’ regulations
Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)
Collaborate with the Project Managers and Procurement & Logistics Managers to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects; comply to the flexibility rule
Monitor financial flows of the projects
Anticipate financial risks, present budget updates and mitigation plans and report them to the Country Representative
Coordinate the preparation and constantly monitor/update of core budget of WeWorld-GVC and provide an analysis to the Country Representatives focusing on gaps and risks
Participate with the Country Management Team in reflecting on the evolution of the mission, and the programming of new projects and/or reorientation

Audit Process

Collaborate to the management of financial audit performed on the projects
Supervise yearly financial audit on general accounting for local authorities
Prepare information and is directly responsible for any assessment/audit performed by donor on WeWorld-GVC administrative procedure

Procedure

Design and implement administrative routines, procedures, and systems to increase efficiencies
Updated the Local Operational Manual for both missions based on WeWorld-GVC procedures to implement organizational policies, including those related to HR management
Support in the monitoring of the mission registration procedures with the authorities concerned and the various State services

Operational

Supervise administrative and finance local personnel to complete routine tasks
Capacity building of local staff and partner organizations in areas such as financial management, procurement and logistics, administration, good governance and management of accountability and transparency
Follow-up payments from donors and financial project close-out

Human Resources

Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices
Supervise compliance with all WeWorld-GVC employment regulations relating to National Staff payroll, health insurance, work insurance, employee benefits
Ensure all National Staff have valid contracts, updated and signed Terms of Reference
Support the Country Representative to monitor and revise salary scale if necessary, as well as supervising staff leaves, holidays, overtime and contractual obligations
Together with the Country Representative, participate in the recruitment process of National Support Staff
Ensure the smooth running of National Staff recruitment according to national procedures

Representation

Participate in inter-admin meetings with other INGOs and NGOs
Ensure official representation for the administrative management of the Mission to the competent authorities

Job Specifications

Essential Requirements

Qualifications and Knowledge

Bachelor’s Degree or equivalent in Financial/Accounting management
Knowledge of institutional donor procedures (EU, UN agencies etc.)
Fluent in English both written and verbal

Professional experience

At least 1 year of specific experience in finance/administrative positions in the international cooperation sector
Experience of representation to institutions and participation in coordination meetings
Experience in budget management and monitoring of logistics procedures
Experience in using accounting software

Skills and Abilities

Strong flexibility and capacity to adapt behavior to the needs of the situation
Capacity to work autonomously and in problems prevention/resolution
Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
Ability to identify, initiate and maintain good relationships with partner organizations, donors and national authorities including building professional relationships with senior decision-makers and influencers/leaders**
Good communication, negotiation skills and sensitivity in dealing with local institutions on critical issues
Cultural, gender, religion, and age sensitivity and adaptability
Strong commitment to the Mission of WeWorld-GVC, genuine interest for international cooperation development topics

Desirable requirements