AFGHANISTAN – ADMINISTRATIVE COORDINATOR (H/F) – KABUL At Solidarités International

Desired start date: 01/11/2021

Duration of the mission: 12 months

Location: Afghanistan (Kabul)

ABOUT THE MISSION

SOLIDARITÉS INTERNATIONAL was created in Afghanistan in 1980 at the time of Soviet Occupation and has been supporting Afghan people for 38 years. SOLIDARITÉS INTERNATIONAL always maintains its presence in the country until 2018, without interruption covering a wide range of activities, (water, hygiene and sanitation / food security and livelihoods / shelter) for population affected by conflicts or natural disasters, from emergency response to development-oriented programs. The Organization has been working successively in almost all provinces of Afghanistan. In the past years activities were implemented in Wardak, Bamiyan, Khost, Paktika, Samangan, and Kunduz provinces. End of 2018 SOLIDARITÉS INTERNATIONAL had to leave the country due to lack of funding but continued to monitor the humanitarian situation in the country with the willingness to support vulnerable Afghan population. The evolution of the situation in the country, marked by a possible collapse of public services and a halt to certain development projects, as well as an aggravation of the impact of changing climatic conditions on rural populations, leads SI to reopen its mission in Kabul during the last quarter of 2021.

The programs are under development and are scheduled to begin in late 2021. A first axis aiming at bringing support to the population’s victims of the drought in already fragile zones like the province of Bamyan will be developed. The second axis should allow to support people living in precarious conditions (EG KIS or IDP settlements in Kabul or other provinces) and whose situation has been worsened by the recent events. This axis of intervention could be developed in Kabul, or in another province around Kabul. Finally, complementary assessments will be conducted at the end of 2021 in other provinces and the overall intervention strategy could be upgraded in the coming months

ABOUT THE JOB

General objective:

The administrative coordinator will direct and coordinate all administrative, accounting, and financial services. He/she will take part in defining Solidarités International’s human resource policies and ensure that it is followed. He /she is responsible for the mission’s financial balance. He/she will monitor adherence to and donor processes and guidelines as well as to the laws and requirements of the country. He/she is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters.

Specific tasks and main challenges:

• Financial, accounting, and budgetary management
• Cash management
• HR management of expatriates and nationals
• Analysis of the socio-economic context
• Reporting/communication
• Representation / legal monitoring

Priorities for the 2/3 first months:

• Recruitment / training of the Administrative Team in Kabul, support to the base support Manager for the recruitment and training of the base administrative team
• Support to other Coordinators and FC for the recruitment of their respective teams
• Update the existing IR
• Setting up of administrative set up / offices
• Drafting of the Cash policy and design of cash supply schemes, to ensure cash flow from HQ to Afghanistan, and from the coordination to the bases. Assessment of the Bank offers, and opening of a bank account (when the registration will be updated)
• Setting up of administrative tools (BFU AB etc.. )
• Participation in proposal drafting to support the development of the mission

ABOUT YOUR PROFILE

Education: Bac + 5 degree in administrative and financial management.

Experience:

• At least 2 years of experience in administrative management for an international NGO
• Previous experience with SI and Knowledge of SI tools and processes would be likeable
• Previous experience in unstable environment (conflict / post conflict country)

Technical skills and knowledge:

• Knowledge of Saga and Homer software
• Knowledge of Solidarites rules, tools and procedures
• Understanding, knowledges of Afghan cultural / religious codes and habits and capacity to adapt to this environment

Languages: English, knowledge of a local language would be an asset (Dari or Pashtu) .

SI WILL OFFER YOU

A salaried post: According to experience, starting from 2400 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem.

SOLIDARITÉS INTERNATIONAL also covers accommodation costs in the Guest House and travel expenses between the expatriate’s country of origin and the place of assignment.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months. To these break periods, one additional rest day per month worked are granted.

Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Key information about living conditions

Living conditions are quite fair in Kabul, with possible access to all essential goods and services. It should be remembered that the consumption of alcohol is forbidden in Afghanistan. The security situation can be tense, and travel is sometimes restricted, but it is possible to have a social life.

Living conditions in the field are often harsher (limited access to electricity, harsher weather conditions, isolation, etc.) with paradoxically, depending on the area, less strict security conditions.