Contracts and Compliance Director At Chemonics

JOB DESCRIPTION/SCOPE OF WORK

Position Title: Contracts and Compliance Director

Location: Abuja Nigeria

This scope of work (SOW) sets forth the services to be provided by the Contracts and Compliance Director to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background: The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.

The GHSC-PSM project Nigeria country office has a robust supply chain supporting USAID and Global Fund HIV/AIDS, malaria, and family planning health commodities, including procurement of health commodities; operation of central, state, and ad hoc health commodity warehouses; management of long-haul and last mile distribution networks for health commodities; as well as technical assistance and training activities. Local commodity procurement includes essential health commodities such as lab equipment, reagents, and a limited number of pharmaceuticals. In addition, the project foresees integrating additional donors, such as UNFPA, into Nigeria’s warehousing and distribution platform. The GHSC-PSM Nigeria country office coordinates closely with the GHSC-PSM headquarters technical and support units in order to achieve project workplan objectives.

The GHSC-PSM Risk Management team provides both proactive and responsive support to the GHSC-PSM headquarters teams and field offices on contractual and regulatory compliance as well as supply chain logistics, risk management, and technical activities. The Contracts and Compliance Director serves as an extension of the GHSC-PSM headquarters Risk Management Team based in Nigeria and has delegated authority for the review of firm binding documents in accordance with the project authority’s matrix. The Contracts and Compliance Director serves as a subject matter expert for supply chain procurement and strategy, USAID regulatory compliance, and subcontracting business practices. The Contracts and Compliance Director coordinates with the Nigeria office executive management team, the Risk Management team, and project management support units. She/he works closely with the field office Decentralized Procurement team and contracts unit to serve as an expert resource for compliance related matters and to provide review and guidance of supply chain and technical procurements, and to support best practices, ongoing quality control and continual improvement.

Responsibilities:

· Serves as a quality control and assurance officer for procurement guidance and outputs to ensure consistently high standards in accordance with USAID and U.S. government regulations, Chemonics’ corporate policies, laws of Nigeria, and any supplemental policies developed specifically for GHSC-PSM

· Conducts compliance reviews of RFQs/RFPs, subcontracts, and procurement documentation (including selection and negotiation memos) to ensure consistency with Chemonics and GHSC-PSM procurement process

· Reviews and approves subcontracts pertaining in accordance with delegated authority

· Ensures that Supply Chain Solutions and GHSC-PSM corporate risk and subcontractor management tools and templates are shared and utilized by local staff

· Contributes to the development of “content” for training in a variety of contract, subcontract, and procurement-related topics in coordination with the GHSC-PSM headquarters Risk Management team and the Global Supply Chain procurement team

· Delivers training for project staff as required in collaboration with the field office Deputy Director of Operations and Executive Management Team, including on topics related to procurement compliance, regulations, insurance policies, and code of conduct

· Periodically conducts gap analysis of critical risk management functions in the management of the 3PL warehousing and transportation platform in Nigeria and communicates results to project leadership and the Risk Management team

· Provides guidance to Procurement Team Lead and field office procurement and contracts team in accordance with established global supply chain procurement operating procedures

· Review and negotiate subcontract terms and conditions, including applicable insurance clauses to manage Chemonics corporate risk

· Engages with local counsel related to Nigerian laws and regulations applicable to labor law, real estate, procurement, customs, and operations as required

· Advises on the procurement of insurance policies to manage office and supply chain risk and coordinates review of selected policies with the Risk Management team

· Provides input to incident management teams as necessary and coordinates with the Risk Management team to support information gathering for insurance policy or claims

· Conducts random internal reviews of commodity procurement files, and coordinates with the GHSC-PSM HQ and Chemonics HO for other financial and compliance reviews as needed

· Makes recommendations on strengthening policies and procedures to ensure internal controls are effective in preventing, identifying, and addressing noncompliance with applicable rules and regulations

· Makes recommendations on strategies to streamline systems for effectiveness and efficiency considering client needs, team dynamics, and project goals and objectives

· Serves as a POC with the Chemonics HO Office of Business Conduct and may coordinate and/or participate in business conduct reviews and investigations

· Coordinates regularly with the GHSC-PSM HQ Risk Management team related to templates, guidance, and standards for local health commodity procurement and prime contract related approvals

· Performs other duties and responsibilities as required

Qualifications:

· Master’s Degree in finance, business administration, or related field

· Minimum 8 years of related experience in compliance and financial oversight and management, with an emphasis on government contracting.

· Possess a comprehensive understanding of project and contract management, as well as USG regulations and guidelines in order to provide support and guidance in a strategic and problem-solving manner

· Demonstrated ability to communicate clearly, concisely, and persuasively both orally and in writing, and deliver presentations, training, and facilitate meetings effectively

· Extensive experience solving complex technical, managerial or operational problems and ability to evaluate options based on relevant information, resources and knowledge required

· Extensive experience with a wide variety of contracts and subcontracts types, e.g. fixed price, IQC, cost reimbursement (award fee/fixed fee), performance-based, and construction required

· Preference for experience with review or oversight of health commodity procurements, construction and/or logistics contracts

· In-depth knowledge of the FAR, AIDARS, and other related U.S. Government procurement regulations

· Experience in responding to audit inquiries, working closely with external parties to ensure a high degree of compliance

· Experience in adhering to USG procurement processes

· Strong analytical skills and demonstrated ability to solve complex problems

· Willingness to travel and work abroad; experience living or conducting work in developing countries