INTERNAL AUDIT SOFTWARE APPLICATION At Catholic Relief Services

https://www.crs.org/about/bid-opportunity Please visit to see the full scope of work and attachment.

INTRODUCTION:
Catholic Relief Services – United States Conference of Catholic Bishops (CRS) is a global humanitarian and development agency, working in 114 countries with 1,929 local partners to improve the lives of 159 million people.

The mission of the Internal Audit Department of CRS is to assist the Board of Directors and senior management in strengthening internal controls over Agency resources, and promote effective operations by evaluating compliance with the Agency’s policies and procedures, and donor requirements.

The mandate of the department is formally defined in its Internal Audit Charter, which has been approved by the Audit & Risk Management Committee of the Board of Directors.

CRS Internal Audit Department intends to automate the audit operations and collaboration across the Agency through a highly capable audit software. This proposed automation will involve end-to-end process from the audit planning stage to tracking the audit corrective actions. The audit software should specifically be able to improve the audit process as outlined in the Appendix. Integration with existing CRS operating system/applications (Microsoft Office) and ERP system (Insight Oracle) is highly desired, where possible.

The selected supplier will be engaged to design, test and migrate all past internal audit information into the new software, and plan and deliver training for the internal audit staff.

Deliverables

•Audit software capable of supporting full cycle in the audit process.

•User guide for various modules within the system.

•Transfer of legacy data to the new audit software.

•Training materials, facilitation, and summary report upon completion of the training sessions.

RFQ TIMELINE:
RFQ Launch: October 18, 2021

Supplier Questions to CRS: October 20, 2021, 11 p.m. ET

CRS Responses to Questions: October 22, 2021

Complete Proposals Due: November 4, 2021, 10:00 a.m. ET

Supplier Demos to CRS: November 4 – 5, 2021

Proposals Review and Evaluation: November 9 – 12, 2021

RFQ Award: To Be Determined

I.REQUIREMENTS & CONDITIONS:

A.Bid Validity: Bid must be valid for 60 days from date of submission.

B.Payment Terms: Net 30

C.Resulting Award: As a result of this solicitation, CRS anticipates entering into a contract with the selected contractor. Any resulting agreement will be subject to CRS General Terms and Conditions.

D.General Terms and Conditions: See Annex A

E.CRS’ code of conduct: The Supplier or Service Provider agrees to adhere to the requirements laid out in the Supplier and Service Provider Code of Conduct.https://www.crs.org/sites/default/files/supplier_code_of_conduct.pdf

II.QUOTE SUBMISSION: Quotes must be submitted by email to: regina.hill@crs.org, by November 4, 2021, 10 a.m. ET. Submissions must not exceed 10MB and should specify the RFQ number in the message subject line.

III.EVALUATION: Received quotes will be evaluated using a 3-stage process for a total of 100 points.

A. Responsiveness [Pass/Fail]: All quotes must be complete and compliant. A quote will be deemed responsive if the quote is signed, meets the Audit Software SOW requirements, is valid for at least 60 days, and is substantively responsive to the terms and conditions of the RFQ.

B. Technical Proposal: The proposal should include discussion on the technical aspects of the software and capabilities.

C. Demonstration: All suppliers whose quotes are considered responsive will be invited to participate in demonstrations of their software to CRS. Demonstrations will be scored on:

• Demo should focus on the functionality of the audit software.

• Focus on audit capabilities in a country program.

• Demonstration of an audit process within the system.

D. Price Evaluation: Please submit two separate proposal documents – technical and cost proposals.
I. Rejection of Award:

A.CRS may reject any quote that is not substantively responsive to the terms and conditions of the RFQ.

B.CRS is not bound to accept the lowest or any quote and reserves the right to accept any quote in whole or in part and to reject any or all quotes without assigning any reason therefore and to Contract on any of the terms offered or on different terms.

II. Ineligible Equipment or Services:

Any offer for the supply of the following will be not be eligible for consideration:

i. Telecommunications or video surveillance services or equipment produced or provided by Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities)

ii. Any other telecommunications or video surveillance provider produced or provided by an entity that the U.S. Secretary of Defense reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country

ANNEX A: STANDARD TERMS & CONDITIONS

Catholic Relief Services’ Standard Terms and Conditions can be found at http://crs.org/vendor-terms/vendor-terms.pdf, or obtained from CRS upon request, and are binding as applicable under local law.