Auditing and Legal Specialist At UN Environment Programme

Mission and objectives

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations. Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

Context

This position will be based within the GEF Team, Economy Division, UNEP office based in Gigiri Nairobi. This position will be supervised under the Fund Management Officer within the GEF team. The key functions are performed under a broad partnership with multiple sectors at the national and devolved units which requires individual flexibility and adaptation skills.

Task description

Under the direct supervision of the Programme Budget Officer, the UN Volunteer will undertake the following tasks:

• Review and analysis of audit reports for all projects and compile audit recommendations.
• Liaise with the program managers, recommend improvements in financial management, and participate in audit missions.
• Responsible for drafting of legal instruments, amendments and budget revisions for all projects in line with the required standard Legal Instruments templates, working with the task managers to ensure timely and high-quality documents.
• Monitor the status of audit reviews and recommendations.
• Liaise with the Legal Unit – Corporate Services Division regarding preparation of legal instruments as and when necessary, ensuring compliance with rules and regulations.
• Scrutinize documents for completeness, accuracy, and validity of requests in line with applicable policies, procedures, rules and regulations.
• Act as a focal point for all procurement related matters including all high value procurements. Liaise with UNON, UNEP and vendors, coordinate processing of procurement contracts.
• Preparation of quarterly status report with regards to project audit.
• Prepare relevant supporting documentation with respect to Legal Instruments.
• Collect relevant information and documentation related to specific audit assignments; calculate, compute and verify data.
• Respond to queries and draft correspondence in relation to project audit and Legal maters from management and ensure timely responses.
• Ensure that accurate and complete accounting; reporting and internal control systems are functioning.
• Ensure that all relevant records and audit trails are maintained.
• Provide guidance to program managers on audit matters.
• Perform data extraction and prepare various reports for management review.
• Carry out any other related duties and responsibilities as required.