Health Program Coordinator At Syria Civil Defense

Job Title: Health Program Coordinator

Line Manager : Health Program Manager

Department : Program

Job Purpose

To oversee EMS response programs, including multiple sites of operation. This role includes strategic planning, technical leadership, capacity building, support and supervision of staff, senior internal and external coordination and representation, proposal development and reporting.

Responsibilities

Coordination:

• Act as SCD representative to all relevant stakeholders for all matters concerning the program as clusters, working groups, partners, and donors.
• Develop and maintain strategic relationships with local partners, local authorities, and other relevant actors.
• Maintain regular and effective communication with field staff and Turkey office.
• Work to write new proposals related to the ongoing program.
• Daily intensive coordination with the project team (finance, logistics, monitoring and evaluation, human resources, and all project activities’ stakeholders of the Syria Civil Defence.
• Regular and intensive coordination with the Program Manager to share the progress of project activities
• Work closely with the Syrian civil defence departments to assess the needs of the civil defence community.
• Coordinate with the Syrian and international coordination bodies regarding the planning and implementation of project activities
• Share project progress reports on a regular basis.
• Coordinate periodically with his/her peers of project coordinators and share all information required in a smooth and professional manner.

Project implementation and management:

• Support in writing projects’ proposals (logical framework, budget, work plan, etc.) as needed for Health Program.
• Develop and follow up on the implementation of the Program’s implementation plan in full coordination with the project team.
• Ensure that the program’s objectives and plans are implemented on time, scope, and within budget and in accordance with donor/partner/ stakeholder compliance requirements.
• Follow up and evaluate the progress of the project activities and determine the necessary corrective actions according to the approved procedures.
• Set up and monitor program budget and expenses and ensuring compliance with plans.
• Support Writing periodic and final narrative Program reports in a time to meet the requirements of SCD management and donors.
• Ensure that all supporting reports and documentation of project activities are prepared in time and reviewed and shared with donors in full coordination with relevant department
• Work with the program team in the search for new projects and assist in the evaluation of existing projects.
• Assist the Program Manager in developing action plans for all relevant program activities.
• Assisting the Program Manager in writing and developing funding requests and ensure that they match the actual needs, field teams’ capacities, overall program objectives, and donor priorities.
• Ensure that all program projects activities implemented according to SCD policies.
• Ensure that all Program activities are carried out in accordance with humanitarian principles and international humanitarian law.
• Ensure permanent updating of the project database.
• Ensure technical guidance, support and overview on the project activities, procurements, and recruitments

Human Resource Management:

• Contributing in the recruitment process of the program team according to the SCD policies and technical needs of the projects
• Effective management of the team and ensure they have opportunities to build their experience and knowledge
• Ensure all team members have a work plan, the performance management plan is in place and regular performance reviews are conducted.

Work any assigned mission from the management.

Note: the above-mentioned responsibilities are illustrative ones. Any other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart/ title and needs.**

Qualification (Education/Work Experience)

A. Essential:

• University Degree in public health, medicine, or other related field in health sector..
• 2 years of experience in program management in the public health.
• Experience in PMD.
• Arabic (Speaking and writing) mother tongue and Fluent level in English language.

B. Desirable:

• Master’s degree in public health or related field in health sector.
• 3 years of experience in program management in the emergency medical services in conflict settings.
• Represent the Org in Clusters.
• 2 years experience in budget design and management.
• 2 years experience in logistics and procurement standards and alternative procedures.

Core & Technical Competencies

Core Competencies:

• Communication
• Creativity
• Stakeholders Orientation
• Teamwork
• Planning and Organizing
• Accountability
• Commitment to Continuous Learning
• Technological Awareness.

Managerial Competencies:

• Leadership
• Building Trust
• Vision
• Managing Performance
• Empowering Others
• Judgment/Decision-making.

Technical Competencies:

• Advanced level in MS. Word, MS. Excel, and MS. outlook .
• Experience in EMS and health Program
• Experience in PMD.
• Experience in reporting and proposal writing.
• Good knowledge of budget design and management.
• Good knowledge of logistics and procurement standards and alternative procedures.
• Cloud storage (Google drive, dropbox) and file sharing
• Ability to work in emergency situations
• Excellent Knowledge of Syria humanitarian context.
• Clear understanding of the donors’ requirements, standards and perspectives