Regional Resources Management Officer At International Organization for Migration

Position Title: Regional Resources Management Officer

Duty Station: Bangkok, Thailand

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 17 November 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The International Organization for Migration (IOM) Regional Office for Asia and the Pacific (ROAP) in Bangkok, Thailand is one of the 9 IOM Regional Offices (RO) that oversees and provides strategic and technical support to IOM activities within the region. Within the RO Bangkok structure, the Regional Resources Management Unit (RRMU) provides support to 40 IOM Country Offices (CO) within the region on budgeting, accounting, human resources, procurement and other administrative functions.

Under the overall guidance of the Regional Director (RD) for Asia and the Pacific, and under the direct supervision of the Senior Regional Resources Management Officer (SRRMO), the successful candidate will assist in providing resources management related support to the RO and CO within the Asia and the Pacific Region. They will also assist the SRRMO in overseeing the resources management functions related to the budget/projects implemented by the ROAP.

Core Functions / Responsibilities:

1. In close coordination with the SRRMO, contribute to the development of relevant instructions,procedures and guidelines that complement and/or adapt the institutional instructions of IOM with regard to the regional resources management functions.
2. Provide support in reviewing and monitoring the implementation of internal control systems inthe RO and CO in accordance with the Organization’s established policies and procedures, including prevention of fraud and mismanagement of resources.
3. Check that the RO and CO in the region comply with relevant IOM rules and regulations inthe area of general administration, budgeting and finance.
4. Assist the SSRMO with the review of the institutional documents, such as Compliance ControlSelf-Assessment Tool (CCSAT), Risk Register Matrix, Business Continuity Plan (BCP), Business Operating Strategy (BOS), ToRs and draft reports for the External Auditors.
5. Provide first‐line support and guidance to the RO, as well as CO within the region with respect to IOM’s policies and procedures relating to resources management.
6. Review budgets for new project proposals in close coordination with SRRMO, Chiefs of Mission (COMs)/Heads of Office, Resources Management Officers (RMO) and Regional Thematic Specialists (RTS).
7. Undertake financial/budget analysis of projects managed by the RO Bangkok, analyze variances between budget, actual expenditures and project commitments.
8. Assist the SRRMO and Project Manager in the preparation of the new and annual budgets for the RO, as well as CO in the region as necessary;
9. Draft donor financial reports in accordance with IOM regulation and established procedures for specific budgets/projects managed by RO Bangkok and check compliance with donor requirements and timely submission to the relevant Headquarters (HQ) Divisions/Departments and/or Administrative Centres as appropriate.
10. Inspect payroll versus budgets for the RO Bangkok, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
11. Closely coordinate with relevant Divisions at HQ and the Administrative Centres to facilitate the provision of appropriate guidance and support to the CO.
12. Report regularly and bring to the attention of the supervisor any relevant resources management related issue; suggest improvements and provide recommendations.
13. Assist during internal and/or external auditing, if and when required.
14. Assist in training activities in the region on IOM’s resource management policies and procedures.
15. Provide general support to the team in absence of other colleagues in the Unit.
16. Undertake periodic visits within the region to provide assistance on resource management matters.
17. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Commerce, Business Administration or a related discipline with two years of relevant work experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in accounting, financial management, accounting and budgeting including familiarity with generally accepted accounting policy and procedures;

• Experience working in different countries;

• Experience using corporate IT systems and software.

Skills

• Knowledge of International Public-Sector Accounting Standards (IPSAS);

• Knowledge of SAP highly desirable;

• Demonstrated ability to manage multiple work assignments efficiently and effectively;

• In depth knowledge of the broad range of migration related subject areas dealt with by theOrganization;

• Knowledge of UN and bilateral donor programming;

• Knowledge of financial rules and regulations; and,

• Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.