Project Manager At Danish Refugee Council

Background:

The DRC/DDG Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC/DDG is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.

Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.

Overall Purpose of the role

The Project Manager will be responsible for providing leadership of DRC Somalia Crisis Recovery Project in close coordination with the DRC Head of Programs, government, donors and SomReP Consortia led by World Vision International. S/h ensure planning and delivery of all components of DRC Somalia Crisis Recovery Project (18 Months) funded by World bank and facilitate a coherent approach to DRC Somalia overall response. S/he will ensure coordination of the Somalia Crisis Recovery Project effectively to deliver the commitments of the SomReP consortium in an efficient, effective and economical manner. S/he is expected to contribute to the strategic thinking, planning, and overall coordination efforts of the Somalia Crisis recovery project. S/he will be responsible for ensuring that a drive for quality and innovative practice is embedded in the day-to-day implementation of the Somalia crisis recovery project, overseeing the staff matters on implementation. You will report to Deputy Country Director and will line manage Programme team and work closely with Technical teams, Finance, M&E Focal Points of Federal government directors; Deputy Country Director & Country Director and other involved staff.

Key Responsibilities:

A. Program development and delivery:

· Responsible for implementation of Somalia Crisis recovery Project at DRC Somalia and ensuring that the project is being implemented in a timely and quality manner.

· Coordinate planning and implementation of all Somalia Crisis Recovery project’s activities and monitor work plans and budgets in coordination with Banadir & Hirshabele Area Manager to ensure there is no overspending and that targets are met on time.

· Responsible for quality implementation of all Somalia Crisis Recovery project activities.

· Manage Somalia Crisis recovery project activities, alongside the relevant field PM and PC, in order to meet the project objectives within budget and allotted time frame.

· Lead the development and implementation of Somalia Crisis Recovery Project (SCRP) in collaboration with food security and Heard of Program (HOP).

· Leading Somalia Crisis Recovery project budget preparations, reviews Planning, and monitoring as per standards.

· Developing and managing internal and donor-level SCRP Project reporting

· Ensure compliance and adherence to DRC Programme policies, tools and handbooks

· Ensure activities are carried out in accordance with agreed SomReP consortium standards and timelines, as well as the Sphere Minimum Standards, DRC specific standards and Humanitarian Charter in disaster response.

· Lead the development of program and project improvement plans, to ensure effective and timely implementation of the project.

· Ensures the delivery of a Somalia Crisis Recovery project with demonstrable impact and is accountable for ensuring that the Program meets overall Program quality and learning standards.

· Manages and is accountable for Program budget including responding to high level management and variance reports.

· Ensure that DRC programs are following donor contractual obligations and that all reporting is of good quality and is done in a timely manner.

B. Monitoring and Evaluation

· Support in developing and implementing the project monitoring and evaluation plan, and timely submission of reports and other document requirements.

· Provide feedback on project implementation modality and assist in achieving maximum efficiency in project delivery.

· Support the teams in undertaking regular participatory monitoring and verification visits to ensure adequate progress against action plans, outputs and ensuring that quality elements are signed off. Provide advice on any corrective action necessary.

C. Reporting & strategic development

· Lead the development and execution of reports and presentations on Somalia Crisis Recovery Project issues.

· Draft project work plan on monthly and quarterly basis

· Monthly, quarterly, six monthly reports, including reports on implementation.

· Closely monitor the budget spending against forecast/work plan, conduct monthly Budget monitoring meetings in coordination with Finance, Area Managers and respective Program staff prepare the minutes and actions points and share with HoP/HoSS and CD. Any deviations in the financial spending to be raised to the Area Manager and HoP/HoSS.

· In Coordination with HR department closely follow the HR recruitment plan.

· In Coordination with SC staff closely follow up on procurements are to ensure the procurements are done as per the set timelines.

D. Coordination & Representations

· Establish, maintain and coordinate successful relationships with relevant project stakeholders and actors .

· Represent DRC at SomReP & technical coordination and working-group meetings

· DRC SomReP PMG representative.

· Develop and maintain appropriate communication with the teams and other relevant stakeholders.

· Proactively network with government lines, world vision and DRC local partners.

· Ensure clear internal coordination within the project teams and other support teams (Logistics, Human Resources, Finance, Base).

· Ensure accurate and timely reporting of activities according to applicable timeframes and formats.

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· Provide updates during various meetings such as advisor’s and management, or any other ad hoc meetings.

· Attend SCRP advocacy and communication meetings.

· Work with government on all matters related to Somalia Crisis Recovery Project.

E. Project Team Management

· Daily supervision and monitoring of Somalia Crisis Recovery Project staff.

· Supervise and mentor staff for smooth implementation of the program.

· Praise, guide, control and provide disciplinary measures for staff as appropriate.

· Lead staff recruitment process for Somalia Crisis Recovery Staff, if necessary

· Performance appraises staff during the project period as per DRC HR guidelines.

· Assess the training needs of staff and share with HR.

· Train and orient Project staff on program hand book and other project guidelines.

· Organize regular staff meetings, experience sharing, making sure they are participatory and end up with agreed action points on the program way forward.

Experience, Education and technical competencies: (include years of experience)

Essential:

· Experience: – 7-8 years’ experience in Humanitarian with progressive hands on experience of program management, setting up monitoring and evaluation plans, report writing, coordination, designing, learning and knowledge management.

· Experience in budget monitoring and working knowledge of Excel sheets.

· Experience in working with ERP systems

· Experience working in emergency response with NGOs, preferably in a humanitarian context.

· Experience working in Somalia or similar remote-management context

· Master’s Degree in International Relations, community Development or related field from an accredited academic institution.

· Highly self-driven while striving for perfection under minimum supervision.

· Strong coordination/negotiation skills specifically with the ability to effectively coordinate among SomReP consortium members and actively contribute to creating a high-paced, flexible, team- oriented culture

· Good IT skills (especially MS Office).

Desirable

· To be successful in this role we expect you to demonstrate your leadership and capacity for this position which is key for timely and qualitative aid delivery.

Languages:

· Fluency in written and spoken English & Somali essential

ABOUT YOU

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions

Availability: December 2021

Duty station: Mogadishu

Reporting to: Deputy Country Director

Duration: 1 year with possibility of extension based on performance

Contract: This position is graded as Band F-Management for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.

The position is open to Nationals ONLY

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.

Commitments

DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.

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DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

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For general information about Danish Refugee Council, please visit www.drc.ngo