Location: Remote (open to candidates with employment rights in the UK)
Contract: 12 months fixed term contract
FTE: 80-100%
Salary: Pro rata of £25-28,000 per annum
Reporting to: Global COO
Key relationships: Global leadership team, Board and Global Governance Council Chair
INTRODUCTION
Unsafe surgery is one of the fastest-growing health crises of our time, and Lifebox is the leading nonprofit working to address it. Our mission is ambitious and urgent: make global safe surgery and anaesthesia a reality for every patient around the world.
Lifebox (www.lifebox.org) is dedicated to improving surgical safety in low and middle-income countries and is registered as a charity in the USA, UK and Ethiopia. Founded in 2011 by the authors of the WHO Surgical Safety Checklist, Lifebox works to ensure that surgical teams around the world have the tools and training needed to provide the safest care possible for their patients. Our work focuses on three key areas or pillars: anaesthesia safety, reducing surgical site infections, and improving teamwork in the operating room.
PURPOSE OF THE ROLE
Provide effective administrative, logistical, and financial reporting support to the Lifebox global team and senior leadership, including to Trustees and the Lifebox Global Governance Council.
ROLES & RESPONSIBILITIES
- Provide efficient administrative and logistical support to the senior leadership of Lifebox, including the CEO, COO, CPO, as well as the Board and Global Governance Council Chair;
- Manage calendars, travel arrangements, and meeting preparation as needed;
- Organize meetings and events across the organization, including in support of communications and development projects;
- Provide accurate minuting of meetings with follow-up coordinated in a timely manner;
- Provide effective support to ad-hoc projects and events.
This job description is intended to reflect the main duties and responsibilities of the post and is not an exhaustive list of duties. The post holder may be required to undertake other duties which are commensurate with the role. The job description may be subject to change, subject to the needs of Lifebox after discussion with the post holder.
PERSON SPECIFICATION
The successful candidate will have great organizational and communication skills, the ability to think laterally and deliver results while always remaining action-focused. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the organization is imperative.
Essential
- Experience of maintaining administrative systems, setting up, planning and supporting face-to-face and virtual meetings, ensuring sharing information, agendas and minute taking;
- Experience of diary management and travel arrangements, and the ability to manage competing demands, often against tight deadlines;
- Ability to maintain confidentiality and use discretion when managing relationships at a senior level;
- Competent in a range of Office programmes as well as the Google Suite, and with experience of record keeping and budget monitoring;
- Willing and able to take responsibility for project work within agreed parameters.
Desirable
- Fluency in additional languages (French, Spanish, Amharic being particularly useful);
- Knowledge and understanding of the global health sector.
How to apply
To apply please email opportunities@lifebox.org with your CV/resume and a letter of motivation, detailing how you meet the selection criteria.
Interviews will be held via Zoom and we will be arranging interviews on a rolling basis for this vacancy.
We regret that only shortlisted candidates will be contacted.
Lifebox is an equal opportunity employer and values diversity.