About Palladium: Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.
Project Overview: The Pacific Labour Facility (PLF) facilitates seasonal and longer-term work opportunities for Pacific workers in Australia. It connects Australian employers with Pacific workers under the newly introduced Pacific Australia Labour Mobility (PALM) scheme which combines the existing Pacific Labour Scheme (PLS) and Seasonal Worker Programme (SWP).
Role Overview:
The Program Coordinator will support and lead across operational responsibilities, including administrative and logistical support to the Pacific Labour Facility program (PLF) and its staff.
- Support PLF regarding day-to-day operational support to the program in relation to travel (international/domestic), general logistics, procurement of services and materials, asset management and office management.
- Undertake line management responsibilities for operational staff as required.
- Liaise with PLF Finance team to coordinate operational support to their weekly/monthly tasks as required (may include preparation of purchase orders, payment approvals forms, expense claims and credit card requisitions.
- Support the Operations Manager with whole of program compliance with DFAT policies including Fraud Management, Safeguarding, Risk Management and Value for Money principles.
- Provide orientation support to visitors (including DFAT counterparts and delegations from the Pacific).
- Support the communications team with program events and organising events in the PLF office as well as high-level external country visits. Liaise with a range of stakeholders (including Australian and partner government officials) to coordinate travel, accommodation and other logistics for these events.
- Support program procurement to be compliant with Commonwealth Procurement Rules and Palladium policies, including obtaining competitive quotations, preparing procurement records and documents, and maintaining asset registers.
- Provide administrative and secretarial support to program team, including/ arranging meetings, trainings, and events.
Requirements:
- At least five years’ experience in logistics and administration, especially in support function of large scale of organization
- Proven track record in office management systems and procedures
- Able to use technology effectively to support the operations of a large program or organisation
- High level proficiency in Word, Excel, PowerPoint, and web browsers
- Good interpersonal skills, including in a cross-cultural context
- Ability to work to deadlines, and to balance competing priorities.
Benefits:
- Flexible working arrangements – work from home 2 days per week
- Modern office in central CBD location
- Great team culture with social activities and events
- Working for a program that is making positive impact
The Program Officer position is classified at A2 under the DFAT Aid Adviser Remuneration Framework (ARF). The
successful candidate will be offered an initial contract to 30 June 2023.
How to apply
You must have valid Australian work rights to be considered for this position – visa sponsorship is not available. This is a Brisbane based role with options for flexible working. Candidates who are willing to relocate for the position must do so at their own expense.
Applications close on 12 April 2022 and will be assessed on a rolling basis.
Equity, Diversity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.