Administration Associate SC6, Roster At World Food Programme

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ABOUT THIS OPPORTUNITY

WFP Tajikistan is building a Roster of Administration Associates to coordinate and provide high quality, client-focused and value-for-money oriented administration services in any of WFP duty stations in Tajikistan (Dushanbe, Khujand, Bokhtar, Gharm and Khorog).

KEY ACCOUNTABILITIES (not all-inclusive)

1. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
2. Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
3. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
4. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
5. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
6. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
7. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, knowledge sharing and performance/ PACE plan executed in a timely manner.
8. Provide ongoing training/guidance and capacity building to admin staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and uninterrupted services provided to all clients.
9. Prepare and submit for review and approval monthly Admin/Asset and Fleet management reports to Supervisor and relevant RBB/ FleetCenter/ GEMS etc.
10. Perform other related tasks and assignments as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Language: Fluency in English language, fluency in Tajik and/or Russian.

Experience: A minimum of 5 years work experience in administration.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Three years of experience in general administration with UN, NGOs or other International Organizations
• Experience in fleet management, inventory management, travel management and protocol.

TERMS AND CONDITIONS

This vacancy announcement is not tied to any currently open position or any specific duty station. It is a Roster for qualified applicants to express their interest for future upcoming short or mid-term Administration Associate opportunities in any of the following Duty Stations: Dushanbe, Bokhtar, Khujand, Gharm and Khorog.

All applications received will be reviewed and go through a selection process to asses relevant experience and qualifications. Applicants who meet the selection criteria may be contacted for further interviews or assessments and to confirm their interest and availability.

INCLUSION IN THE ROSTER DOES NOT GUARANTEE ANY FUTURE CONTRACTUAL RELATION WITH WFP.

THE ROSTER WILL HAVE A VALIDITY OF 2/3 YEARS

DEADLINE FOR APPLICATIONS

8 April 2022

Female candidates and individuals with disabilities are especially encouraged to apply.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.