Project Development and Support Officer At International Organization for Migration

Position Title : Project Development and Support Officer

Duty Station : Uzhgorod, Ukraine

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 05 May 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Policy, Liaison and Project Development Coordinator, the Project Development and Support Officer will primarily be responsible for assisting with and contributing to project development and reporting processes for the whole Country Office (CO) in close coordination with thematic units and relevant staff.

Core Functions / Responsibilities:

1. Contribute to project development at the CO level in close coordination with various unit project managers by drafting segments or portions of concept notes, proposals and budgets, results frameworks and monitoring frameworks.
2. Consolidate concepts and project proposals (in Project Information and Management Application (PRIMA)) in line with the CO’s strategy, operational priorities and needs of various Units in Ukraine, as well as with donors’ interests and requirements.
3. Provide technical, administrative or logistical support for liaison efforts with donors, United Nations (UN) partners, government counterparts, public and private institutions, and project partners for Project Development purposes.
4. Support fundraising efforts by compiling and analyzing information on donor policies and priorities, documenting possible funding opportunities, and recommending proactive approaches to donors.
5. Organize, attend, report, and follow up on contacts and meetings with donors and partners, collect information about donors’ policies, approaches and funding opportunities, provide information on and facilitate follow up as needed in view of new project opportunities.
6. Maintain contacts with relevant internal and external partners for information collection and sharing, to discuss trends and lessons learned, and to provide information regarding humanitarian and emergency assistance, stabilization, and migration management.
7. Check compliance and alignment of new projects with Monitoring and Evaluation (M&E) requirements and policies of IOM and donors, and bring issues to the attention of the supervisor.
8. Assist with project monitoring data collection, analysis and reporting, and assist Project Managerss with planning and management of project evaluations to help ensure that all projects in the CO have sound evaluation plans.
9. Review M&E plans and tools, monitor their continued pertinence and alignment to IOM and donor policies and requirements, and provide technical inputs as needed in close coordination with the CoM and relevant Project Managers.
10. Check that M&E strategy, framework, tools/indicators are fully integrated into the project development and implementation process, identify the causes of potential bottlenecks in project implementation and suggest necessary corrective actions.
11. In line with the monitoring and evaluation plans, coordinate the planning and conduct of mid-term and final internal evaluations as well as coordinate conduct of research, studies and assessments.
12. Coordinate the preparation of project reports, consolidate and review interim and final financial and narrative reports for the assigned projects and facilitate timely submission.
13. Liaise with donors on a regular basis to share monitoring reports, systems and findings, and to discuss avenues for improvement if necessary.
14. Support the grant closing processes for assigned projects including the review of the final report and the verification of the data base information.
15. Attend UN interagency working groups related to reporting, monitoring, evaluation and accountability as required.
16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, International Relations, International Development, Social Sciences, public health or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in technical writing, editing, and reporting in English;

• Experience of project development and report writing in conflict settings and humanitarian support;

• Experience in developing and implementing M&E activities;

• Experience in donor relations and report writing for relevant donors is an advantage.

Skills

• Familiarity with a multitude of international development and humanitarian areas of intervention.

• Familiarity with monitoring and evaluation concepts and methods.

• Advanced research, writing, outreach and communications skills.

• Demonstrable knowledge of Ukraine political and humanitarian issues.

• Excellent writing and editing skills in English.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.