Senior Manager of Operations Compliance At Adventist Development and Relief Agency International

Under the supervision of the Director of Finance and Administration, the Senior Manager of Operations Compliance oversees all critical aspects of the grant cycle from pre-award to post-award and is also responsible for management of contracting activities in support of ADRA Yemen USG funded projects, specifically the administration of activities associated with successful performance of grants agreements. This role will be responsible for supporting the operations of the USG projects to ensure adherence to regulatory standards and industry best practices.

RESPONSIBILITIES:

Key Responsibilities

Conduct periodic internal reviews and investigations of compliance issues, to ensure that procedures are followed.
Serve as a confidential point of contact for employees to seek clarification on compliance issues, or report irregularities.
Maintain documentation of compliance activities, such as complaints received or investigation outcomes.
Review documentation, such as procurement records, to ensure there are no violations of standards or regulations.
Provide employee training on compliance related topics, policies, or procedures.
Monitor the implementation of company policies and procedures.

Grant and Compliance Management

Works with finance team and program staff to ensure that key processes and systems are in place to manage grant risk assessments, donor financial compliance, and reporting management processes.
Alerts operations staff of contracts that are due and program staff of any required reports to ADRA HQ and assists with development and submission.
Coordinates with management to ensure compliance with due dates for submission of budget, technical and programmatic reports ADRA HQ
Reviews all proposed grants budgets prior to submission to ensure consistency with proposal requirements; accuracy in the calculation of salaries, direct and indirect expenses; compliance with established regulations; and makes recommendations to finance and program staff for revisions when appropriate.
Reads all proposed sub-contract and sub-grant agreements and applications to ensure compliance with terms of contract and grant agreements between Evidence Action and its funder (both federal and private). Actively monitors sub-recipients, and serves as liaison between program teams and finance team

Budget Management and Reporting

Engages with relevant staff to monitor personnel salary and benefit data for the purpose of identifying discrepancies, resolving problems and/or issues, and ensuring that expenditures are in line with budget limits.
Works with managers and other members of the Finance team to streamline internal financial reports and reporting processes to deliver more efficient, more effective, and more useful reports and analysis.
Collaborates with program staff in development of comprehensive cash flow forecasts and pipelines.
Ensures compliance with current program budgets and spending policies, and proposes improved policies and systems regarding spending guidelines, cost savings, cost allocation, and annual planning.
Engages with program staff across the organization to monitor and revise program budgets throughout the year and life of project(s)
Works with members of finance team during annual audit to ensure that relevant information is transmitted to the auditors in a timely manner.

Other related responsibilities

a) Maintain current knowledge of local government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements.

b) Submit monthly, quarterly, and annually financial statements of the project to the Deputy Finance Director, the Director of Finance and Administration and the Project Managers for donors.

Administrative

a) Submit timesheets to be approved by the supervisor.

Performance Indicators:

a) Nil absences during the past year during official organizational working hours other than those coordinated with the direct supervisor.

b) On time and consistent attendance record.

c) Honesty and integrity in all work activities.

Minimum Qualifications

· Minimum of a Professional Degree in Accounting, Business Management or Economics

· Professional Qualifications (ACCA, CPA, CIA, CFE, etc.), added advantage

· Minimum 5 years audit experience,

· 8 years of project finance management in the development and/or the emergency context

· Five years of experience working overseas in a multicultural environment.

· This individual is a self-starter: bright, motivated, and dynamic, capable of attention to detail and maintaining the confidentiality of sensitive compliance data.

Possess specialized knowledge, skills, abilities, and experience to use independent judgment in the performance of their duties and be capable of carrying out work with little guidance or supervision.

· Proven experience and knowledge of USAID guidelines, etc.

· Proven understanding of INGO work is a plus…

Other Valued Criteria:

a) Willingness and flexibility to work as part of a team.

b) Social and cultural understanding.

c) Good numeric comprehension.

d) Computer literate with very good working knowledge of word processing, spreadsheet, and email software programs.

e) Willingness to work additional hours to meet tight deadlines.

f) Fluent in English required.

g) Excellent written and verbal communication and interpersonal skills.

h) Attention to detail and accuracy.

i) Planning and organizing.