Tasks:
Partner support:
- Support partners in strengthening their logistics policies and procedures (Procurement, Asset Management, Fleet Management etc).
- Participate in procurement process (eTender) and committees for partner procurements as agreed in their partner agreement.
Procurement:
- Adhere to the WHH logistics policies (Procurement, Transport, Warehouse, Asset Management etc) and ensure that all staff are regularly trained and inducted on the procedures.
- Create a PreQualified Supplier List for Ukraine.
- Prepare and manage procurement plans, including the creation of purchase orders, bid documents, and contracts.
- Evaluate supplier proposals and negotiate contracts, ensuring compliance with WHH policies and regulations.
- Monitor supplier performance, resolve any issues or disputes, and maintain accurate procurement records.
- Establish Framework agreements with suppliers/service providers in the region for those materials and services that are required regularly e.g., Stationary, Office Equipment, Cleaning Materials, Vehicle Rental etc.
- Ensure that all logistics records for the field office are archived/filed on the corresponding files in O365.
Fleet:
- Manage the rental vehicles contract for all mission in coordination with the field Logs.
- With the Log Assistant establish the agreements and training of the drivers on the WHH Fleet standards of driver conduct.
- Supervise the Log Assistant who:
- ensures log sheets are maintained for each vehicle.
- prepares the weekly driver roster based on the planned weekly movements and share with the Heads of Project, Safety and Security Officer and Head of Logistics each week.
- Ensure that security approval has been granted for all movements that require security approval beforehand.
Premises:
- Identify, with the support of the Logistics Assistant, buildings in areas agreed by the Safety and Security Advisor to establish any office, guesthouse/storage facilities that may be required.
Stock/assets:
- Support the Logistics Assistant and the IT Officer with the management and control of assets in the field office.
- Support the Security Officer in carrying out assessments/gathering information if required on the local, regional and national context in Ukraine.
- Supervise the Logistics Assistant in the management of the consumable’s consumption according to the procedure.
Compliance and Reporting:
- Ensure compliance with WHH policies, donor requirements, and relevant procurement regulations.
- Prepare and submit timely reports related to procurement activities, supply chain management, and logistics operations.
- Conduct periodic assessments and audits to identify risks, assess performance, and recommend improvements.
- Stay updated on industry trends, best practices, and regulatory changes related to procurement and logistics.
- Prepare reports for transport, fuel management, procurement trackers and warehousing and submit to the Head of Logistics for review.
- Ensure that all Logistics related records for the Country office are archived/filed on the WHH MS Teams platforms.
- Promote safety awareness and environmental consciousness and comply with all applicable safety and environmental procedures and regulations.
- Comply with labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules, Safety, and Environmental regulations and guidelines.
Specific Knowledge:
- Strong knowledge of procurement principles, practices, and regulations.
- Within the context of international NGOs or similar organizations:
- 2 years’ experiences working in procurement;
- 1 year’ (or more) experience as a Logistics Officer.
- Familiarity with supply chain management concepts, including inventory control and distribution.
- Proficiency in using procurement software and tools.
- Knowledge of labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules
How to apply
Our offer
We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees. Remuneration is based on our gender-independent salary scale.
Please send your application via our online recruiting system by August 1, 2025.
Your contact person is Tetiana Vorochenko. Welthungerhilfe is committed to fighting terrorism in all its activities. Accordingly, any applicant who is offered employment will be screened against lists of known and suspected terrorists.