Junior Regional Logistician for Africa At People in Need

Position: Junior Regional Logistician for Africa

Contract Length: 1 year with the possibility of extension

Base: Prague (40%) with approx. 60% of the time in PIN country programmes in Africa

Line Manager: Regional Logistician for Africa

About People in Need:

People in Need (PIN) is one of the largest non-profit organizations in Central and Eastern Europe active in humanitarian and development aid, human rights, and social inclusion. Almost 1900 employees are working in our Humanitarian and Development Aid Section in 23 countries (Asia, Africa, Middle East and Eastern Europe). Our growing team in Prague (with a turnover of more than 90 million EUR per year) is looking for a new colleague to become Junior Regional Logistician for Africa.

About the role:

With guidance and supervision from the Regional Logistician, the Junior Regional Logistician will be responsible for providing technical support, guidance, and supervision to support logistics departments of PIN’s Programs in Zambia, Angola, DRC, Ethiopia, Yemen, and Mali. The Regional Logistician will ensure that procedures and processes are in place, unified, and in line with PIN’s and donor guidelines. The selected candidate will work jointly with the managers of support departments (HR, finance, and logistics), and Programme Managers, contributing toward the development and improvement of operations quality, oversight, and impact in the Africa region.

Main Duties & Responsibilities:

In close cooperation with the Regional Logistician:

• Ensures that Operations support the implementation of the Country Strategies and that procedures and regulations are implemented in full transparency and in accordance with donor and PIN rules;
• Ensures standardization of processes/procedures related to operations of logistics departments;
• Provides technical support and guidance and trainings to Logisticians to ensure effective operations, coordination between the office management, fleet management, procurement, stock and assets management;
• Oversees the budgets of logistics departments, improve needs planning and coordination, and contribute to planning needs for new projects with regards to logistics department;
• Ensures effective communication between logistics and programme departments;
• Provides daily support to the Logistics teams, continuous capacity building aiming at general independence;
• Oversees procurement system, implements centralised procurement system, follows all relevant donor and PIN guidelines and procedures, and considers relevant corruption risks;
• Ensures that key support policies are continuously updated as required and appropriate to the context;
• Coordinates with HQ Desks and other departments as needed;
• Substitutes Logistics or Procurement staff at Country Programs when needed;

Main requirements:

• Openness to long-term travel on regular basis to PIN Country Programmes in Africa (approx. 60% of the time)
• Previous experience in a finance or logistics position is welcome
• Communicative level of English (minimum of active B2); speaking the Czech language is an advantage as well as the French, Spanish or Portuguese languages
• Keen eye for details and passion for working with numbers and various documentation (tender documentation, contracts, invoices, logbooks, warehouse forms, etc.)
• Advanced MS Excel skills
• Problem solving skills
• Strong training/coaching skills
• Ability to communicate clearly with different groups of people and to respect the different cultural backgrounds
• Ability to work independently and effectively
• Ability to deal with complex compliance agenda
• Ability to work in difficult conditions and under pressure
• Flexibility and ability to get quickly oriented in changing environment
• Experience from non-profit sector is very welcomed, as well as direct experience from a country program level (outside of the country of residence)
• Experience in technical areas – IT support, fleet, procurement is an advantage
• For expatriate staff: Having a valid work permit for the Czech Republic

PIN Offers:

• Background and professionalism of the largest Czech non-governmental organization
• Interesting and creative work with international reach
• PIN supports professional and personal development
• Salary according to the PIN salary scale (32 – 36 000 CZK) + the per diems while visiting PIN’s country programs;
• 25 days of annual leave and Sick days
• Home office upon agreement
• Laptop and mobile phone with the company tariff
• Child day care for employees´ children (kindergarten in the building of our office in Prague)
• Open and informal organizational culture
• Multisport card for sports and recreation in the Czech Republic
• Possibility to participate in interesting events we organize (e.g. One World international film festival)
• Friendly colleagues with similar values
• PIN covers costs related to traveling abroad such as flights, accommodation, medical check-ups, vaccinations, travel insurance etc.