Deputy Chief of Party At Pact

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department

Programs – Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Pact is seeking a Deputy Chief of Party (DCOP) for the anticipated USAID-funded Sudan Youth and Women, Strengthened Together and Advancing in New Directions (Sudan STAND) Activity, an Associate Award under the Civil Society and Media-Strengthened Together and Advancing in New Directions (CSM-STAND) Africa & Middle East and North Africa (MENA) Leader with Associates (LWA) Cooperative Agreement. Sudan STAND aims to increase collaboration, sustainability, and resilience of civil society and independent media to advance the inclusion, participation and leadership of youth and women in Sudan. The activity will apply locally led, problem-driven, adaptive approaches. This is anticipated to be a five-year activity and the position will be based in Khartoum, Sudan. This position is contingent upon award.

The DCOP will work closely with the Chief of Party (COP) to oversee all operational aspects, ensuring that objectives are met on time and within budget. S/he will oversee program implementation, compliance, financial management, security, operations and logistics. Together with the COP, s/he will oversee a large portfolio of sub-grants and sub-contracts with both Sudanese and international organizations. S/he will ensure rapid startup; day-to-day implementation of activities; and oversee the finance, grants, and administrative units of the activity, as well as subgrantees, subcontractors, and consultants. S/he is responsible for training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices, as well as working closely with the COP and US-based personnel to ensure compliance with all donor regulations and effective and proactive management. S/he will be the primary point of contact with USAID in the absence of the COP with regard to day-to-day implementation and management matters related to the agreement.

Key Responsibilities

Work closely with COP to ensure effectiveday-to-day management of activity, to ensure deliverables are met and support staff adhere to plans and deadlines
Ensure rapid startup of the Activity, as well as during key periods of transition, including supporting with recruitment of all necessary Activity staff
Along with COP, ensure that the Activity is implemented with a one-team approach, ensuring that all operational and programmatic coordination among consortium partners is streamlined, consistent, and conducive to a single, coherent program
Oversee procurement, logistics, budget and financial reporting, operations, and security
Ensure compliance with donor, organizational, legal, and other requirements, policies, and/or procedures, including training and mentoring staff to ensure compliance at all levels
Identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve problematic issues
Ensure that all financial management and procurement is conducted in compliance with Pact policy and U.S. government regulations
Ensure that appropriate financial record-keeping policies and practices are established and maintained, in line with organizational and U.S. government requirements
Manage and monitor the Activity’s budget; track and analyze all costs incurred under theaward; ensure timely financial reporting; oversee timely revisions and adoption to the budget in line with shifts in Activity
Oversee management of a large sub-award portfolio; ensure proper financial management of sub-grants and compliance with USAID rules and regulations
Oversee the timely issuance, monitoring, and closeout of sub-grantee budgets and awards, in close alignment with the technical needs of the Activity
Contribute to effective monitoring, evaluation, work planning and reporting of program activities
Mentor and supervise finance, operations, administration and other staff engaged in the activities under DCOP’s scope of responsibility
Significantly contribute to the Activity’s efforts to meet cost share requirements
Support with other tasks, as assigned by COP

Basic Requirements

Advanced degree in a relevant field such as business administration, finance, accounting, and international development
At least ten years’ demonstrated experience in the successful operational management of USAID cooperative agreements and/or contracts, with preference given to democracy and governance activities
At least five years’ demonstrated experience in senior program management, with focus on financial compliance and directly supervising administrative, finance, and/or operations staff
Demonstrable experience with management and/or administration for USAID cooperative agreements and/or contracts with large sub-awards, sub-contracts and rapid response funds components.
Knowledge of USAID rules, regulations and policies, particularly financial reporting and compliance requirements
Demonstrated experience implementing highly adaptive programs, including developing and implementing program strategies in complex and evolving operating environments, in close coordination with multiple stakeholders, including implementing partners, civil society organizations, and funders
Ability to develop and maintain strong relationships with civil society partners, government institutions and private sector partners
Ability to compile and prepare financial and budget data in-line with USG rules and regulations; analyze budget trends and monitor funding levels across multiple accounts
Proven program leadership, adaptive management, project planning, organizational, interpersonal, and communication skills
Knowledge of political, economic, and social context of Sudan
Experience working with civil society organizations or media actors in Sudan and/or in the East Africa or Horn of Africa regions.
Proven ability to manage a team, set realistic priorities, and plan for the successful implementation of activities
Professional fluency in English (oral, writing and reading)
Ability to travel within Sudan and occasionally internationally when health and safety concerns regarding COVID-19 allow.

Preferred Qualifications

Experience with accounting software such as Serenic, Navigator, ERPs, ACCPAC, or others
Strong understanding of the role of civil society and media in Sudan, as well as organizational and technical challenges they face in implementing international programs
Experience in a leadership role withing a consortium of implementing partners
Fluency in Arabic
Sudanese nationals are strongly encouraged to apply

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.