Final Evaluation of the Partnership 2022-2026 Between the Netherlands Ministry of Foreign Affairs and the Netherlands Red Cross At Netherlands Red Cross

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Please find the Complete Terms of Reference in the link below:

NLRC TD LOG 2025 1054 Final Eval MoFA Partnership.pdf

Introduction

This final evaluation will assess the 2022 – 2026 Partnership between the Netherlands Ministry of Foreign Affairs (NL MoFA) and the Netherlands Red Cross (NLRC). The Partnership is carried out by NLRC through both bilateral collaborations, primarily with other Red Cross Red Crescent (RCRC) National Societies (NSs), and multilateral efforts, mainly in cooperation with the International Federation of Red Cross and Red Crescent Societies (IFRC). The final evaluation shall cover the full implementation period and examine all components of the NL MoFA-NLRC Partnership. The final evaluation report is to be submitted to NLRC by early July 2026.

Context & Background

The Partnership addresses the unprecedented scale and complexity of current humanitarian crises worldwide with a multi-hazard, locally driven approach that adapts disaster response tools, strengthens NSs and ensures inclusive, community-centred humanitarian assistance.

The design of the NL MoFA-NLRC Partnership 2022-2026 has taken into account humanitarian trends and innovations, respects Grand Bargain commitments, applies lessons learned from the previous NL MoFA grants, based on the humanitarian values and fundamental principles of the RCRC Movement, with the ultimate vision of “People, communities, local authorities and Red Cross Red Crescent Movement partners, are more resilient and can better anticipate, cope with andrespond to crises.

Purpose & Scope

The main purpose of the final evaluation is to assess the relevance, effectiveness, efficiency, coherence, impact, and sustainability of the NL MoFA-NLRC Partnership, looking at its contribution to humanitarian outcomes, system strengthening and localisation. This in order to be accountable to all parties involved, but first and foremost to learn for future programming. The evaluation shall be conducted by an independent external consultant or firm with no prior involvement in the planning or implementation of the Partnership. The final evaluation report will be shared with NL MoFA, RCRC partners and other stakeholders. The evaluation should address the below key objectives.

Key Objectives

  • Assess the effectiveness and efficiency of how the Partnership was implemented: what worked well, what was challenging (and why), and what measures have been taken to overcome those challenges
  • Examine the contribution of the Partnership to:
    1. Humanitarian assistance to populations in crises;
    2. Humanitarian response system strengthening.
  • Analyse the coherence, interconnectivity and synergy among Partnership components.
  • Reflect on the extent to which the Partnership results are expected to be sustainable.
  • Capture best practices and recommendations for organisational learning and future programming.

Methodology

The final evaluation is expected to use mixed, quantitative and qualitative methods if possible, using triangulation, with primary and secondary data sources. The following methods are proposed to be included:

  • Desk review of key documents, including already conducted sub-evaluations (Annex A).
  • Building on the Mid-term Review (MTR) results, assess how the suggestions were taken forward.
  • Key Informant Interviews (KIIs) with NLRC, bilateral partner NSs, IFRC, external stakeholders (NGOs, government officials, UN) and NL MoFA staff at HQ and Embassies levels (approximately 30 to max. 40) (Interview questionnaires tailored to the person/ position being interviewed, particularly with external stakeholders).
  • 6 Focus Group Discussions (FGDs) with NLRC and/ or partner NS staff (4 FDGs, desks[1] with their respective country teams) and 2 IFRC HQ & Regions (1 HQ & 1 MENA region); to be further discussed.
  • Case Studies on (4) selected key topics. Suggested topics are: 1) The results of the Partnership in one country; 2) The growth of Components 1 & 2 (FbA & DREF) over the years of the Partnership; 3) The efficiency of the Partnership funding modality; and 4) The development of Components 3 & 4 (Acute & Chronic Crisis) over the years.
  • Participatory workshops with involved staff to shape the evaluation framework and the Terms of Reference (ToR) during the Inception Phase.
  • Participatory workshop with involved staff to validate the findings at the Final Report Phase.

A detailed methodological framework is to be elaborated by the consultant/ firm, with the possibility to refine or prioritise questions during the inception phase based on availability of data.

Deliverables

January 2026: Inception Report

The inception report should address the key evaluation questions as specified in this ToR, outline the methodology, data collection strategy, and analysis approach that will be employed. It should also include a comprehensive reporting plan with clearly defined deliverables, a Desk review strategy, draft data collection tools, and a plan for the case studies. Additionally, the report needs to provide a detailed breakdown of roles and responsibilities within the evaluation team as well as a description of the support required from the Evaluation Management Team (EMT).

The inception report will be reviewed by NLRC, represented by the EMT and with involvement of other relevant stakeholders. The review process may involve multiple rounds of revision and will be allocated a maximum of two working weeks per round. Should further revisions be necessary, NLRC and the consultant/ firm will agree on the timeline and process accordingly.

May 2026: Draft Report

The final report should be written in English and ideally not exceed 30 pages, including a concise executive summary, but excluding annexes. The report must include:

  • Executive summary;
  • Description of the methodology used;
  • Findings corresponding with the questions under the six selected criteria;
  • Well-supported actionable recommendations;
  • An overview of data sources;
  • Relevant case studies, to be identified during the inception phase.

The revision process for the draft report will follow the same procedure and timeline as established for the inception report.

June 2026: Presentation

The consultancy firm will deliver a presentation of the final evaluation outcomes to NLRC and relevant stakeholders, including a dedicated Question & Answer (Q&A) session.

July 2026: Final Report

The consultant is expected to address the comments received on the draft report and submit the final report, which will serve as the basis for the final payment. NLRC retains all rights to the final report, including copying and distribution, with the understanding that the report will be shared internally and with NL MoFA.

How to apply

Please find the supporting documents via the respective links or in the following folder: TD LOG 2025 1054_Final Evaluation MoFA

Bids Submission guidelines

  • In submitting a tender, the applicant accepts in full and without restriction the special and general conditions governing this contract as the sole basis of this tendering procedure, whatever their own conditions of sale may be – See [Annex 1 General Purchasing Terms and Conditions].
  • Applicants are expected to examine carefully and comply with all instructions, forms, provisions and specifications contained in this tender dossier.
  • Failure to submit a tender containing all the required information and documentation within the deadline specified will lead to the rejection of the tender.

Submission Deadline

  • The proposal shall be submitted together before the deadline for reception of applications on the 6th October 2025 at 12:00 (Amsterdam Time).

Submission Method

  • Proposals must be submitted electronically by email at logistics@redcross.nl
  • The proposals received at logistics@redcross.nl will not be opened before the tender deadline. For any questions from the bidders in relation to the tender process sent to this address, please indicate in the email subject: TD LOG 2025 1054 – Questions + [Name of the bidder]
  • Questions can be submitted until 26th September 2025. We will endeavour to reply as quickly as possible.

Note: Any bidder who also includes other NLRC email addresses in the Tender submission will be disqualified.

Bid Format

  • Email subject must be: TD LOG 2025 1054 – Bid Submission + [Name of the bidder]
  • Email body will be discarded
  • All the bidding documents will be attached to the same email. The max size allowed by the mailbox is 50MB.
  • The attachments to be included are described in the next section.
  • Language: All documents shall be submitted in English.

Required Documents

  1. Cover Letter: clearly summarising the experience of the consultant team leader as it pertains to this assignment, daily rate, and contact details for three professional referees;
  2. Curricula Vitae: team leader and members;
  3. Technical Proposal;
  4. Financial Proposal (budget, the maximum amount available is €110.000);
  5. Previous Samples: Applicants must provide at least one, and up to two, samples of previous written work similar to that described in the ToR (such as prior evaluations), with any sensitive information redacted.
  6. Vendor Registration Form: Bidders are required to complete the [Annex 2: NLRC Vendor Registration Form] and submit all relevant supporting documentation referenced in the form (Administrative checklist, Part 1).
  7. Commitment Note: if the engagement under this ToR requires travel outside the vendor’s country of residence, the selected bidder will be required to sign [Annex 4 Commitment Note for Non-NLRC Staff] prior to departure. A template of this note is provided during the tender process for review and acknowledgement.

Evaluation Criteria

  • Incomplete applications will not be considered. NLRC appreciates your understanding that only shortlisted candidates will be contacted. Failure to satisfy all aspects of the tender dossier may lead to the offer being rejected without further reason being given
  • A round of interviews might take place as part of the selection process.
  • The contract will be awarded to the bidder with the highest total weighted score, based on a combination of quality, compliance, and price. This will be deemed the most economically advantageous offer.

The detailed criteria used for weighing the proposal can be found in the complete Tender Dossier – Section 11. Evaluation Criteria [NLRC TD LOG 2025 1054 Final Eval MoFA Partnership.pdf]

Vendor Code of Conduct

NLRC is committed to upholding the highest sustainability standards and requirements (ethical, social, environmental and quality) in all our business providing high-quality services and products. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment.

The [NLRC Vendor Code of Conduct – Annex 3], expresses the expectations we hold for all of NLRC vendors. The Vendor Code of Conduct outlines the behaviours expected of Vendors who commit to uphold these standards and prevent misconduct. It is legally binding and forms an integral part of the contract between the Vendor and the NLRC. The winning applicants will be requested to sign this Code of Conduct at contract stage.