Programme Coordinator (Blue Dot Project) At Danish Refugee Council

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Programme Coordinator for the Blue Dot Project for DRC in Poland.

The Danish Refugee Council (DRC) is a leading protection agency with a mandate to promote and protect durable solutions to conflict and displacement affected populations on the basis of humanitarian principles and human rights. DRC is implementing a multi-sector response to support Ukraine refugees, IDPs and host populations both within Ukraine and in the neighbouring countries of Poland, Romania and Moldova and wider Europe. Since late February 2022, nearly 4 million Ukrainians and third-country nationals have crossed the border to Poland. As part of its neighboring country response, DRC is establishing an operational presence in Poland to support displaced populations through partnership with civil society organizations and national NGOs, duty bearers and other actors.

DRC Poland will be responsible for the management of four Blue Dots supported by UNHCR and UNICEF in Gdynia, Lublin, Warsaw and Wrocław. In each location the Blue Dot services will be provided in collaboration with local/national NGOs. In each location a designated area lead is responsible for the coordination of the Blue Dot services. With the support of the Protection Manager and technical specialists, the Programme Coordinator will be responsible for the overall coordination of the roll out and implementation of the Blue Dots services in all four locations.

About the job

As Blue Dot Project Coordinator you have a country focus and you ensure compliance to DRC procedures and guidelines within Poland. You contribute to the development of country strategies, which are translated into action plans and day-to-day tasks. You provide support and/or technical guidance to country operations while overseeing country activities specific to the Blue Dot project. Your main duties and responsibilities will be:

Project coordination and implementation

• Coordinate the work of the four area Blue dot coordinators in Gdynia, Lublin, Warsaw and Wrocław and support them in the planning, implementation and monitoring of project activities
• With support of the protection manager develop and roll out relevant project management tools such as workplans, procurement plans, monitoring plans, IM tools
• With support of the Protection Manager, take leadership of the Blue Dot project in terms of high quality and timely deliveries, narrative reporting and financial overviews, close cooperation with donors, government counterparts and coordination mechanism on site and in synergy with other DRC interventions in the area
• With support of technical specialists formalize and roll out operational tools and training modules such as intake and screening forms, referral pathways, standard operating procedures (SOP) for referrals, Best Interest Assessment, Child Friendly Space SOPs etc.
• Closely collaborate with area support services officers to support timely procurement and delivery of necessary project equipment and supplies to partners, HR and admin procedures
• Consolidate inputs from area coordinators for monthly, quarterly and annual donor reports and provide needs-based support in reporting at area – level
• Coordinate overall budget monitoring, financial management and expenses control done at area-level for the project activities, including compliance with minimum DRC and donor requirements
• Maintain the project risk registry and escalate high risk areas to senior management.

Accountability and reporting

• Guided by the DRC Programme Handbook, continuously monitor and develop relevant accountability initiatives within relevant project program as well as strengthening the effort to document the impact of activities Ensure compliance with internal and external reporting requirements including procurement
• Coordination and representation

Program development and strategy

• Representation of DRC and active participation in sectoral and relevant working groups Identify recommendations on technical assistance and capacity exchange and lead their implementation with support of relevant staff
• Oversee knowledge sharing across area-teams, document programmatic learning and ensure that monitoring and evaluation results are understood and used to improve programs
• Contribute to the development and growth of the DRC Protection programme and feed into country-wide strategy development

About you

To be successful in this role we expect you to have a minimum of 4 years of proven experience in NGO projects, more specifically experience in the area of protection and/or human rights, MHPSS, legal aid, child protection. Moreover, we also expect the following:

• Master’s degree in political science, international development, economics or other relevant field
• At least 2 years’ experience with people management
• Full professional proficiency in English, proficiency in Polish and/or Ukrainian and/or Russian highly desirable
• Excellent writing and editing skills for external audiences (including governments and donors)
• Experience in producing high-quality technical material (training material, programme tools, proposals, strategic documents etc.)
• Experience working with Monitoring and Evaluation

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 6 months (extension depending on available funding)

Band: Non-Management, G

Geographic scope: Poland – roving Gdansk, Lublin, Warsaw, Wroclaw

Start date: 1 July

We offer competitive salary and benefits in accordance with Danish Refugee Council’s Terms of Employment for National Staff.