Logistics/Finance Officer At DanChurchAid

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The Logistics/Finance Officer is responsible for the logistics and finance management of the base. Supervision of vehicle transport, rolling stock and durable equipment (all equipment with a life expectancy of more than 2 years) at the base.

Under the supervision of the Head of the Project Manager in functional liaison with the Prolog Manager and Finance Manager, he organizes logistical support and finances at the level of his Base in compliance with DCA procedures.

He assists the Project Manager in carrying out tasks assigned to the logistics and finance department of his base.

Regardless of the content of this job description, the employee may perform any other tasks necessary for the Organization that are requested by the Supervisor at any time.

MAIN TASKS

  1. LOGISTICS SECTION

Management of automobile transport, rolling stock and durable equipment

Under the supervision of the Base Manager in conjunction with the Prolog Manager, participate in the negotiation of rental contracts for rolling stock and durable equipment.

  • Supervise the planning and execution of maintenance and repair operations for rolling stock and durable equipment.
  • Establish the schedule of movements of rolling stock and durable equipment
  • Ensure the composition and presence of the logbook and its daily completion for all rolling stock and durable equipment
  • Ensure ongoing general training for drivers and field logisticians and regularly monitor their capacity building
  • Ensure that the team of drivers and field logisticians respect the procedures and rules relating to the management of the transport specific to DCA
  • Check the presence, updating and correct use of logbooks
  • Monitor, analyze, consolidate and report on the level of fuel consumption and mileage indexes for each vehicle within its Base.
  • Ensure the presence, classification and monitoring of administrative documents for each rolling stock item

Supply management

  • Under the supervision of the Base Manager in conjunction with the Prolog Manager, ensure monitoring and compliance with budget lines allocated to logistics in connection with the management and supervision of rolling stock and goods.
  • Organize purchasing files for goods and services and support Prolog in drafting contracts and purchase orders
  • Ensure the implementation of purchases by ensuring compliance with validation rules and procedures
  • Participate in the identification of items to be purchased in the various offices and this in relation to rolling stock and goods
  • Ensure that purchasing files are complete and archived in ADMIND according to DCA procedures
  • Complete other key monitoring and accountability documents: Accountability Improvement Plan ,
  • Establish a feedback mechanism for beneficiaries, partners and stakeholders.

Park management

  • Update the inventory of vehicle and property in real time and ensure equipment tracking
  • Optimize the distribution of equipment according to the needs of the activities

Inventory management

  • Implement a plan for monitoring the organization’s assets in its various DCA offices and ensure that storage areas are secure.
  • Ensure proper storage conditions for equipment and ensure the application of FIFO and FEFO systems
  • Ensure compliance with procedures for stock entries and exits
  • Ensure proper maintenance of storage-related documentation
  • Supervise the monthly physical inventory of stocks

2. FINANCE SECTION

Accounting management

  • Ensure the maintenance of accounting records for the sub-office.
  • Check and complete budget allocations in accordance with guidelines.
  • Carry out a systematic check of cash advances (applied and unapplied).
  • Prepare monthly accounting journals, incorporating recommendations from the coordination and making the necessary updates.
  • Make any required accounting changes, such as reallocations.

Cash and Payment Management

  • Ensure proper maintenance of the cash register and safe, as well as the security of funds.
  • Regularly check cash register and safe inventories.
  • Prepare payment vouchers in accordance with established procedures.
  • Compile and transmit the cash flow forecast to the coordination within the given timeframe.
  • Manage cash flow between the sub-office and coordination, ensuring adequate supply.
  • Check the payment of contractual deadlines and distribute the associated costs.
  • Initiate and process payments based on complete and legitimate supporting documents, respecting authorization thresholds.

Documentation

  • Carry out a physical verification of supporting documents.
  • Ensure that purchasing files are complete and comply with established procedures.
  • Compile monthly accounting documents and forward them to the coordination.
  • Ensure proper use of forms by field staff.
  • Ensure physical and electronic archiving, ensuring the security of accounting documents.
  • Prepare the accounting documents necessary for audits.
  • SKILLS
  • To be successful in this position, candidates should demonstrate the following skills:
  • Organization: Excellent organizational skills to effectively manage responsibilities related to finance and logistics.
  • Interpersonal: Strong interpersonal skills, with an ability to build positive professional relationships and work in a team.
  • Discretion: A high level of discretion to manage confidential and sensitive information.
  • Computer Skills: Good command of MS Office (Word, Excel, Outlook) is required.
  • Attention to Detail: Great attention to detail to ensure accuracy and quality of work.Qualifications
  • Bac+3 level diploma in accounting and/or management.
  • Minimum of 3 years of experience in finance/logistics or a similar position, ideally within an INGO.
  • Ability to communicate clearly and effectively.
  • Proactivity, dynamism, rigor and sense of responsibility in work.

Team spirit and willingness to collaborate to achieve common goals

How to apply

SUBMISSION TERMS AND CONDITIONS

Interested candidates must send their complete file:

  • Detailed CV specifying references,
  • Cover letter,
  • Copy of diplomas,
  • Certificates of services rendered)

This file will be sent by email to:

Deadline for submission of applications : September 28, 2025 at 5:00 p.m. (CAR time)

Female applicants are strongly encouraged.

Only pre-selected candidates will be contacted.