Program Manager ( National Staff) ( Rapid Recruitment ) At Syrian American Medical Society Foundation

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Position: Program Manager ( National Staff) ( Rapid Recruitment )

Job Location: Damascus – Head Office

Reporting to: Senior Program Manager

Working area: Damascus

Number of positions open: 1

Last date for application: October 07, 2025

Summary of the position

The Program Manager will oversee and coordinate grant-funded initiatives within SAMS, including Primary Health Care Centers (PHCs), Secondary Health Care Centers, Tertiary Centers, Mental Health and Psychosocial Support (MHPSS) programs, and other health-approved initiatives. This role is responsible for strategic planning, program implementation, monitoring and evaluation, and ensuring alignment with SAMS’ mission and members’ priorities.

ACCOUNTABILITIES

Key relationships:

Key relationships: Grants & Partnerships, Technical unit, Finance, Syria Office staff, IM/MEAL, Field team, Procurement, Logistics.

Main tasks and responsibilities:

Projects management

  • Perform stakeholders’ analysis using appropriate tools and techniques in order to meet the expectations and gain support for the project.
  • Coordinate resources for the flawless execution of projects.
  • Ensure that all projects are delivered on time, within scope, and within budget.
  • Ensure resource availability and allocation.
  • Prepare and present regular progress reports, updates, and challenges to SAMS leadership and members.
  • Provide guidance and technical support to field staff and facility managers to strengthen program implementation.
  • Serve as the primary point of contact for donors; prepare and submit reports, updates, and respond to queries.
  • Lead development of a detailed project plan to track progress.
  • Use appropriate verification techniques to manage changes in project scope, schedule, and costs.
  • Act as a focal point between SAMS members, healthcare facilities, partners, and donors to ensure effective communication and alignment.
  • Measure project performance using appropriate systems, tools, and techniques.
  • Perform risk management to minimize project risks.
  • Create and maintain comprehensive project documentation.
  • Ensure and track project spending on a monthly basis from all donors.
  • Organize/lead a weekly meeting to review project status with the program team.
  • Review/revise all project reports to ensure accurate information is being reported.
  • Oversee the field reports from the MEAL and Field officers to rectify any issues.
  • Submit the internal and external reports in a timely manner, respecting the deadlines.
  • Participate actively in the proposal writing and project amendments processes (including the writing/reviewing the narrative, budget, and any annex before the submission to the donors)
  • Conduct visits to Syria regularly (40%) to monitor the activities implementation of activities on site.
  • Any other relevant task assigned by the line manager.

Representation

  • Represent SAMS in all relevant fora in relation to the position duties, e.g., UNOCHA, NGOs, and donors.

Staff Management

  • Ensure all project staff have job descriptions and are aware of their responsibilities.
  • Develop performance objectives for each staff.
  • Evaluate staff according to SAMS HR policy.
  • Develop professional development plans for project staff.
  • Delegate appropriately.
  • Build an effective team approach, ensuring project staff are working together effectively.
  • Hold weekly team meetings with project staff for planning purposes, information sharing and problem solving (including the field team).
  • Hold monthly meetings between the team representatives (senior officers) and the Senior Programs manager to update the projects’ progress.

Office culture

  • Promote and model a positive, professional, and respectful office culture.
  • Initiate team-building initiatives.
  • Ensure effective and positive transition for exiting employees.
  • Ensure effective internal communications.

THE CANDIDATE’S REQUIREMENTS

Mandatory Qualifications required:

  • A University Degree in Public Health, Health Administration, International Development, or related field
  • Minimum 4 years’ experience in program management, preferably in health or humanitarian sectors.

Competencies:

  • Project Management
  • Remote Management Tools and Techniques
  • MS – Excel
  • MS – Word
  • Gmail

Languages:

  • Fluent in the Arabic language (Mother Tongue).
  • Fluent in the written and spoken English language.

How to apply

CONTRACT CONDITIONS

The salary will be defined according to the SAMS Syria Office salary scale, ongoing.

Note: This recruitment process is rapid. Due to the urgency of this position, the vacancy may close before the deadline. Applications will be assessed as per received, and the vacancy might be closed before the end of the announcement as per qualifications availability.

Interested candidates may please send their resume and fill out the application at the following link:

https://recruitment.sams-hr.com