Payroll Officer, Strategic Communications (Brussels location preferred) At European Climate Foundation

The advertised position is with the Global Strategic Communications Council (GSCC) – a global network of communications professionals in the field of climate, energy and nature. GSCC is a collaborative project hosted by the ECF.

Through our work, we aim to contribute to a world with a safe and stable climate for current and future generations. We hope to build broad support for just, inclusive, and equitable solutions to the climate crisis.

Our philanthropically funded work focuses on media debate and public discourse at the global level and in major economies across Asia, Europe, Africa, Australia and the Americas. We support a diverse range of partners across sectors and geographies, helping them add their voices, views and insights to the conversation.

As Payroll Officer you are the trusted expert in all payroll matters. You will ensure correct payroll handling and personnel administration in the countries where GSCC employs staff. You will be part of our motivated People & Culture (P&C) team to help deliver a great service to the organisation and you will report to the Compensation & Benefits Manager.

Key responsibilities

You will:

• Handle international payroll for multiple European and international countries, together with our global payroll provider;
• Ensure payroll is prepared in a timely manner to enable employees to receive their pay on time;
• Explain employment conditions via induction sessions and answer staff payroll-related questions;
• Prepare and follow up on recurrent or event-linked administrative documentation and tasks for employees (maternity leave, parental leave, contract extension or termination);
• Prepare month-end payroll reporting and reconciliations;
• Liaise with P&C Partners & Line Managers in order to ensure that all relevant documentation is received and processed relating to New Starters, Leavers and any other contractual changes;
• Attend relevant learning and development events to keep up to date with legislation and processes related to payroll administration;
• Ensure accurate payroll transactions and payments;
• Resolve payroll issues;
• Work closely with Finance and other departments;
• Ensure a proper filing and archiving of employees employment information and documentation (social documents, contracts, absences…).

Experience and competencies

The ideal candidate has a university degree in HR, Personnel Management, Management or a payroll related qualification with:

• At least 3 years of HR payroll experience in Belgium, experience in international payroll is a plus
• Fluent in English and French (both spoken and written), other languages are a plus
• Structure and rigour: eye for detail, well organised, analytic, with a problem-solving mindset
• Proactivity and a good capacity for working autonomously
• Experience working with HR information systems
• Excellent interpersonal skills and team player
• Discretion: the ability to handle confidential information in a highly professional way

What we offer

• The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
• A flexible work environment and a space to develop and challenge yourself;
• A full-time contract position (employment or consultancy, depending on location).

Location

Flexible, with a preference for Belgium/Brussels. Shared co-working space is available.

We will not provide support for relocation. You must have the right to work in Belgium.

Only candidates with the right to work in their location will be considered.