Solicitation Summary
Bid Proposal for Strategic Planning Facilitation – North America Disaster Response Services (DRS)
World Renew
www.worldrenew.net
NATURE OF SERVICES:
World Renew is seeking to partner with a qualified consultant or firm to facilitate a strategic planning process for its North America Disaster Response Services (DRS) program. This process will define DRS’s next phase of growth and impact, aligning the program’s mission, resources, and structure to strengthen how World Renew serves communities affected by disasters across the United States.
The selected consultant will design and lead an inclusive, participatory process that engages staff, volunteers, donors, churches, and partners to co-create a forward-looking strategic plan and implementation roadmap.
Consultants or firms with experience supporting nonprofit, humanitarian, or faith-based organizations in strategic planning and organizational development are strongly encouraged to apply.
CONTRACTING ENTITY:
World Renew is a faith-based international relief and development organization dedicated to renewing hope, reconciling lives, and restoring communities around the world. Founded in 1962, World Renew partners with local communities to respond to poverty, disaster, and injustice.
Disaster Response Services (DRS) is World Renew’s North America disaster recovery program, which has mobilized thousands of volunteers over five decades to help families rebuild homes and restore communities after disasters. DRS combines volunteer engagement, long-term recovery assistance, and faith-based compassion to help survivors regain stability and resilience.
PLACE OF PERFORMANCE:
Hybrid:
• Some components will be conducted virtually (consultations, focus groups, interviews).
• The two-day strategic planning workshop (November 12–13, 2025) will be conducted in person at a World Renew–designated venue in the United States.
Consultant must be available to collaborate with World Renew’s DRS leadership and staff during Eastern Time (EST) business hours.
TIMEFRAME:
The project is expected to begin November 1, 2025, and conclude by February 28, 2026, with key phases and deliverables as follows:
RFP Release Date:
Phase
Key Deliverables
Timeline
1. Discovery & Analysis
Stakeholder survey, internal research, and landscape review
Nov 1–7, 2025
2. Workshop Preparation
Agenda, materials, and participant preparation
Nov 8–11, 2025
3. In-Person Workshops in Grand Rapids, MI
Two-day strategic planning workshop
Nov 12–13, 2025
4. Consultation & Strategic Options
Focus groups, interviews, and strategic options report
Nov 15, 2025–Jan 31, 2026
5. Strategy Design Workshop
Refinement of strategy, KPIs, and action steps
Early Feb 2026
6. Draft & Review Plan
Draft, review, and revisions
Feb 2026
7. Operating Plan Finalization
Final implementation framework and presentation
End of Feb 2026
SCOPE OF WORK:
The selected consultant will provide the following services:
Strategic Planning Facilitation
- Design and manage a structured, participatory planning process.
- Conduct stakeholder consultations, focus groups, and key informant interviews.
- Facilitate workshops using interactive, design-thinking methods to foster alignment and creativity.
- Assess organizational strengths, challenges, and opportunities within the evolving disaster response context.
Research & Analysis
- Review internal reports, evaluations, and relevant external trends.
- Identify key insights to inform DRS’s strategic priorities.
Strategy Design & Development
- Collaboratively define DRS’s mission, vision, and strategic objectives.
- Develop measurable goals and key performance indicators (KPIs).
- Create an actionable implementation and operating plan.
DELIVERABLES:
- Stakeholder survey summary and analysis
- Strategic options report
- Facilitated workshop sessions and materials
- Draft strategic plan for review and feedback
- Final strategic and operating plan framework
OUTCOMES EXPECTED
Through this process, World Renew aims to achieve:
- A shared, updated vision and mission for DRS.
- Clear strategic priorities, objectives, and measurable outcomes.
- Increased alignment among staff, volunteers, and partners.
- A practical, actionable plan that supports sustainable growth and improved disaster response effectiveness.
REQUIRED QUALIFICATIONS AND EXPERIENCE:
- Proven experience facilitating strategic planning for nonprofit or humanitarian organizations.
- Understanding of disaster response and long-term recovery operations.
- Demonstrated ability to engage diverse stakeholders (staff, volunteers, donors, and partners).
- Familiarity with faith-based and values-driven organizational contexts.
- Strong facilitation, communication, and writing skills.
- Capacity to deliver actionable, measurable, and sustainable outcomes.
BUDGET & PAYMENT TERMS
Consultants should provide a detailed cost proposal, including:
- Daily rates and estimated number of days per phase.
- Anticipated travel or related expenses.
- Proposed payment schedule (World Renew recommends: 40% upon initiation, 30% at midpoint, 30% upon completion).
Workshop venue and catering will be provided by World Renew.
PROPOSAL SUBMISSION REQUIREMENTS
Proposals should be submitted in PDF format and include:
- Organizational profile and relevant experience.
- Description of approach and methodology.
- Proposed team and assigned roles.
- Detailed work plan and timeline.
- Budget breakdown.
- At least two references from similar strategic planning projects.
EVALUATION CRITERIA
Proposals will be evaluated based on the following:
- Relevant experience and qualifications.
- Clarity and strength of proposed methodology.
- Stakeholder engagement strategy.
- Feasibility and value for money.
- References and demonstrated results from prior projects.
SPECIFIC REQUESTS FOR INFORMATION
Please submit your proposal or inquiries by October 25, 2025
ESTIMATED BUDGET RANGE
Estimated project budget: $25,000–$30,000 USD, inclusive of consultant fees and travel-related costs.
Proposals outside this range may be considered if clearly justified. The budget should not exceed $30,000 USD.
EVALUATION AND AWARD PROCESS
This RFP/ Bid Proposal is open to all qualified consultants or firms capable of implementing the described scope of work with integrity, professionalism, and demonstrated expertise. The award will be made based on best overall value to World Renew, considering both quality and cost-effectiveness.
World Renew reserves the right to reject any or all proposals and to negotiate terms with the preferred bidder prior to final award.
How to apply
Please submit your proposal through our website: https://world-renew.breezy.hr/.
Inquiries should be directed to gmayhew@ worldrenew.net
Subject line: “Strategic Planning Facilitation Proposal – [Your Firm Name]”