Technical Assistant
Deadline for receiving applications Sunday, twenty-six (26) October 2025, 11:59 pm (Bogotá DC Time)
Institutional Information
World Service is the humanitarian and development arm of the Lutheran World Federation (LWF/WS COL-VEN). We are a widely recognized, international, faith-based organization working in more than 20 countries. In an increasingly complex and fragmented world, our work seeks to unite all people in the shared effort for justice, peace, and reconciliation.
Our work, actions, and operations are guided by a commitment to the human rights of every individual, regardless of their condition. We are particularly known for our timely, compassionate, and professional humanitarian work and for our on-the-ground presence in hard-to-reach areas. Our work is people-centered and community-centered. We primarily work with people in vulnerable situations to claim and defend their rights, and we proactively engage with local government and community structures. For more global information, please visit: www.lutheranworld.org/WorldService
World Service has been present in Colombia since 2002 through its Colombia Program and is currently implementing the Country Strategy “Dignified Life, Peace and Territory” (2019-2024), focusing on three strategic areas: 1. Livelihoods and Climate Justice, 2. Quality Humanitarian Services, and 3. Protection and Social Cohesion. Our partners in Colombia include community-based, ethnic, peasant, and women’s organizations. Our allies include members of the ACT Alliance and the Forum of International Humanitarian Organizations in Colombia. We are supported by donors such as the European Commission, ECHO, and United Nations agencies, among others. We also work closely with Lutheran churches in the region and their related agencies in North America and Europe. For more information about the Colombia Program, please visit: http://colombia.lutheranworld.org
Description of the area to which the position is limited
The position is assigned to the Operations Area of ​​the LWF – Colombia Program, which is led by the Operations Manager. The position reports directly to the Procurement and Logistics Officer and will maintain close coordination with the Finance and Administration Area, the project team, and the regional team.
Coordinates his work with:
- Procurement and Logistics Officer
- Operational, programmatic and financial project team
- Quibdó and Bogotá DC Regional Support Team
- Choco Field Leader (West)
- Choco’s Financial, Operational and Accounting Administration
- Administrative, financial and accounting staff of the LWF/SM COL-VEN
Location
Based in the Quibdó office , however, the candidate must be available to travel to the departments where the FLM/SM COL VEN works, in the country or outside of it, and where the functions inherent to his/her position are required to carry out.
Purpose of the position
Provide logistical and administrative support to the project team in the office, ensuring the smooth development of activities through input management, support in administrative processes, document management, and follow-up on scheduled activities. This position contributes to the operational fluidity of the project, enabling the various components to be executed in an orderly, efficient, and traceable manner.
Description of activities:
MANAGEMENT
- Coordinate logistical and administrative requirements in the field and office in a practical and efficient manner, facilitating the achievement of project objectives.
- Act as an operational liaison between the field team and the office, ensuring timely documentation and the necessary support for the development of activities.
- Represent the organization before community stakeholders and local suppliers when delegated, with a respectful, ethical and service-oriented attitude.
- Support the logistical organization of field activities: transportation, food, delivery of materials, workshops, community events, etc.
- Collect, classify, and archive supporting documents (minutes, lists, invoices, records), both physical and digital.
- Support the reporting of minor expenses by collecting and organizing accounting records.
- Manage the delivery and receipt of materials and supplies, maintaining basic inventory control on the ground.
- Support the technical team in the logistical preparation of missions (kits, materials, schedule, transportation).
- Ensure the responsible and orderly use of the resources and information under their charge.
GENERAL RESPONSIBILITIES
- Ensure the effective implementation of the LWF security policy and ensure the implementation of the LWF Codes of Conduct and other institutional policies within the framework of the project
- Strictly comply with LWF/SM-CO procedures, manuals, and policies.
- Ensure proper cash management for travel advances for activities. Complete travel reports that comply with donor requirements and LWF administrative procedures.
- Ensure proper compliance with the administrative and control procedures applicable to them, within the scope of their activities within the framework of the specific project and FLM policies.
- Comply with LWF procedures, manuals, and policies, including the Codes of Conduct, Safety and Security Policy, Security Manual, Child Protection, and any other requirements established by the LWF.
- The LWF has zero tolerance for sexual exploitation and abuse, and all staff have a duty to comply with and promote the LWF Protection from Sexual Exploitation and Abuse (PSEA) Policy in the performance of all duties and functions.
Professional Requirements
Level of Education
- Technical or technological studies are required in the areas of logistics, administrative management, administrative assistance and/or related careers.
Work Experience
- Minimum experience of six (6) months in logistical and administrative functions, preferably in social projects.
- Experience with indigenous, displaced, confined, and host populations is desirable.
- Desirable work experience in the Choco Department
Languages ​​and office automation
- It is essential that you read, speak, and write Spanish, whether as a native language or with proven advanced fluency.
- Information Tools Management
Other required knowledge and skills
Knowledge:
- Gain an understanding of the dynamics of the armed conflict in Chocó and its humanitarian impact.
- Basic knowledge of document management, inventories, expense reporting, and operational support.
- Basic handling of computer tools (Excel, Word, scanner, email).
- Ability to work in a team, adapt to diverse tasks, and maintain order and traceability of information.
- Sensitivity towards working with Afro-descendant, indigenous, and host communities.
- Commitment to ethics, organization, transparency, and humanitarian principles.
- Willingness to travel to hard-to-reach rural areas and remain in the field as required by the project.
- Excellent written and oral communication skills.
Functional Competencies:
- Personal commitment to humanitarian work and building an inclusive country.
- Ability to work with initiative and proactively.
- Ability to work in a team and under pressure.
- Knowledge of differential approaches (life cycle, gender, disability) and the Do No Harm approach.
- Knowledge of migrant rights and related regulations.
- Social and communication skills that facilitate teamwork synergy.
- Ability to generate alliances with other organizations and strategic actors.
- Knowledge of the region’s sociopolitical context, human rights, international humanitarian law, the Sphere Project, refugee rights, Law 1448/2011, victim assistance routes, and the ability to build alliances with other organizations and strategic actors.
Corporate Competencies:
- Knowledge of the political, social, economic and cultural context of the country
- Personal commitment to humanitarian and development work and the construction of an inclusive country.
- Capacity to incorporate a gender equality approach into the component’s actions, promoting equal participation and responding to the specific needs of men and women across their different age groups.
- Ability to comply with and promote the “Zero Tolerance Policy against discrimination and violence against women and girls” in the development of LWF activities in the region.
- Capacity to incorporate a gender equality approach into the component’s actions, promoting equitable participation and responding to the specific needs of men, women, and the LGBTQI+ population, in their different age groups.
Type of Link
- Fixed-term employment contract with all benefits, renewable at the end of the project
salary
- According to qualifications, according to the FLM salary scale – Colombia Venezuela Program
How to apply
App Features
Apply at the call link: CP_034 2025 Technical Assistant
[**https://lutheranworld.hire.trakstar.com/jobs/fk0pkch?source=**](https://lutheranworld.hire.trakstar.com/jobs/fk0pkch?source=**](https://lutheranworld.hire.trakstar.com/jobs/fk0pkch?source=))
Includes:
- Motivation letter (maximum one page) that should focus on the position criteria, broadly express the motivation for consulting based on qualifications, and be complementary to the resume.
- Updated resume, including immediate supervisor contacts, maximum of three pages with three (3) work references and two (2) recent personal references.
Send them in separate files in PDF format. Name the files as follows: first name, then last name, and the content. E.g.: ANA MARIA PEREZ CORREA_ (HV or CM).
Important note:
- Only proposals that meet all the requested requirements and are submitted within the specified deadline will be reviewed.
- To apply for the LWF Col-Ven calls, please note that we only accept applications through our official platform. You’ll always find the direct link in each call post.