Project Assistant At International Organization for Migration

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Project Manager, the successful candidate will extensively support and contribute to the implementation of Immigration and Border Management’s projects in IOM Thailand Country Office.

2.RESPONSIBILITIES AND ACCOUNTABILITIES:

The successful candidate will have the following duties and responsibilities:

• Contribute to the successful implementation of capacity building trainings and COVID-19 response activities by coordinating and following up with internal and external stakeholders.
• Contribute to the organization of capacity building trainings and multi-stakeholder meetings which include, but not limited to, liaising with training venues and government counterparts on administrative and logistical arrangements.
• Travel to project implementation areas and support the organization of capacity building activities, assessments, and other meetings.
• Support the IBM unit in preparing meeting materials and liaising with government stakeholders to schedule meetings.
• Support the coordination with external experts/consultants for implementation of various project activities.
• Liaise with in-house operational support (Procurement, Finance, Operations, and HR units) in terms of administrative and financial issues e.g. Travel authorization, Purchase Requisition, Payment Request etc.
• Carry out translation of documents (English to Thai and vice versa) and other communications and materials as required.
• Support the unit reporting and monitoring of activities through collection of data from relevant stakeholders upon the completion of training events and other activities.
• Support the unit on the development of communication and visibility materials.
• Perform other duties and travels as assigned by the direct supervisor.

3. QUALIFICATIONS AND EXPERIENCE

EDUCATION

• University degree in international relations, political science, social science, or other relevant fields

EXPERIENCE

• 1-2 years of work experience in international organizations
• Work experience or knowledge in migration issues for non-governmental organizations, international government organizations or government institutions is a strong asset
• Work experience in UN agencies is an asset
• Work experience on organization of events or trainings is desirable
• Knowledge of project management is an asset

SKILLS

• Strong organizational and time management skills
• Ability to work in a multi-cultural environment and respect diversity
• Proven written and analytical skills
• Proven ability to produce quality work to set deadlines
• Teamwork oriented but with a capacity to work independently
• Good writing and communication skills
• Knowledge of Office software packages (MS Word, Excel, etc.)

4. LANGUAGES

Fluency in English and Thai (oral and written)

5. DESIRABLE COMPETENCIES:

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels
• Delivering results: Manages time and resources efficiently, monitoring progress and making adjustments as necessary
• Managing and sharing knowledge: Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work
• Communication: Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives