Vacancy Announcement
Organization: UNDP Lebanon, through Stars Orbit Consultants and Management Development (SOC).
VA No.: UNDP/LBN/VA25/129
Position Title: Warehouse Coordinator
Duty Station: Beirut – Lebanon
Duration: Seven (7) Months
Contract Type: Consultancy
Vacancy Date of Issue: 23 November 2025
Vacancy Closure Date: 26 November 2025
National or International consultancy: National (LEBANEASE NATIONALS ONLY)
To review the full Terms of Reference (TOR), please follow link: https://lnkd.in/dzX-hUPy
TERMS AND CONDITIONS TO APPLY
1. CV or P11 Form including 3 references must be submitted online in PDF along with your Education Graduation Certificate.
2. Use English language only.
3. indicate clear years of experience with each job (Month/Year)
4. If the candidate is currently employed by a government institution, he/she must be able to provide an unpaid leave of absence for the duration of the consultancy.
5. Only candidates who are short-listed will be contacted.
6. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.
STANDARD MINIMUM QUALIFICATIONS
Education: At least a High School certificate.
Experiences:
• At least 2 years of progressive professional experience in warehouse management, logistics coordination, and asset control, including oversight of receipt, storage, and dispatch operations.
• At least 2 years of direct experience in transportation, stock control, and field logistics for large-scale national events or election operations, with demonstrated familiarity with official distribution procedures, material tracking, and secure handling of sensitive supplies.
• At least 2 years of experience working with UN agencies, international organizations, or public institutions, preferably in positions requiring compliance with established procurement, asset, and reporting standards.
• Proven capacity to manage complex logistics operations under strict timelines, ensure precise documentation, and enforce safety and accountability protocols in high-pressure environments.
Other assets:
• Demonstrates the ability to work and adapt professionally and effectively in a dynamic and challenging environment.
• Proven ability to perform efficiently and maintain accuracy while working under pressure.
Language:
Strong verbal and written communication skills in Arabic.
Background
UNDP Lebanese Electoral Assistance and Parliament Support Project (LEAPS) has the main objective to promote democracy and human rights in Lebanon through the conduct of transparent, free and inclusive national and local elections, technical assistance to legal framework reforms and parliamentary processes as well as an important crosscutting component focused on electoral reforms and innovations, political participation and gender equality. Through a multi-component approach, the project has the intended outcomes of providing technical assistance and support in the following key electoral areas: 1) support to the electoral management and administration, 2) support to the campaign supervision and electoral monitoring, 3) enhanced electoral dispute resolution process, 4) promoting the adoption of key electoral reforms leading to enhanced participation, inclusion, and transparency, and 5) institutional support to the parliament.
In the context of preparation for the upcoming May 2026 parliamentary elections, the Ministry of Interior and Municipalities (MOIM), through the Directorate-General of Political Affairs and Refugees (DGPAR), which holds responsibility for electoral management, has requested project support for the recruitment of a warehouse coordinator who will be supporting and supervising processes related to the facility and ensure proper storage and management of the electoral materials during the 2026 parliamentary elections.
In preparation of the 2026 parliamentary elections specifically the electoral materials and the inventory of assets in the elections warehouse located in the sports city, the consultant will be in charge of ensuring the day-to-day operations and effectively manage the storage and movement of sensitive and nonsensitive electoral materials under the supervision of the DGPAR.
Scope of work, responsibilities and description of the proposed analytical work
Under the supervision of the Chief Technical Advisor (CTA) and in coordination with the LEAPS team, the Warehouse Coordinator will support project delivery through the following functions:
- Provide operational support to the DGPAR warehouse and the DGPAR as a whole through the execution and support of DGPAR’s day-to-day logistical operations.
- Be involved in transportation, stock control and inventory warehousing.
- Ensure all warehouse activities are conducted in accordance with the DGPAR processes and procedures.
- Organize and maintain inventory and storage area.
- Maintain items record, document necessary information and utilize reports to project warehouse status.
- Identify areas of improvement and establish innovative or adjust existing work procedures and practices.
- Implementation of the process of preparing and packaging ballot boxes for both domestic and overseas voting, in accordance with the procedures approved by the DGPAR.
- Rearranging and organizing the warehouse, along with conducting an inventory after the completion of the elections and the receipt of all used and unused materials.
Expected Outputs and Deliverables
The Consultant is expected to submit a monthly progress report undertaking the above tasks and activities under the TOR noting that the total duration should not exceed 7 months (number of working days should not exceed 18 working days per month).
Institutional arrangements
- With day-to-day management by the CTA or designated mandated representative(s).
- UNDP will be responsible for providing the contractor with all necessary materials related to the project in a timely thorough and transparent manner. UNDP will be also responsible to provide clarifications and facilitation of the work.
- Day to Day transportation from home to office (& vice versa) shall be covered by the Consultant’s own means.
Duration of work
- The assigned duration for this consultancy is 7 months.
- The mission is expected to commence the 1st of December 2025, and to be completed by the 30th of June 2026.
- The time needed to review/ comment/ approve deliverables and outputs is (5) five working days.
Duty station
Warehouse Coordinator will be based in Beirut.
- Requirements for experience and qualifications
- Academic Qualifications and Years of experience:
- At least a High School certificate.
- At least 2 years of progressive professional experience in warehouse management, logistics coordination, and asset control, including oversight of receipt, storage, and dispatch operations.
- At least 2 years of direct experience in transportation, stock control, and field logistics for large-scale national events or election operations, with demonstrated familiarity with official distribution procedures, material tracking, and secure handling of sensitive supplies.
- At least 2 years of experience working with UN agencies, international organizations, or public institutions, preferably in positions requiring compliance with established procurement, asset, and reporting standards.
- Proven capacity to manage complex logistics operations under strict timelines, ensure precise documentation, and enforce safety and accountability protocols in high-pressure environments.
Other Assets:
- Demonstrates the ability to work and adapt professionally and effectively in a dynamic and challenging environment.
- Proven ability to perform efficiently and maintain accuracy while working under pressure.
- Strong verbal and written communication skills in Arabic.
How to apply
To apply for this position please choose one of the two options below:
1. Link to Apply: https://lnkd.in/dyBVXRh6
2. You can send your CV with the cover letter to this email: jobs@starsorbit.org
“The Personnel will be covered with Health insurance Personal accident insurance; the fees shall be deducted from personnel’s monthly payment”.