COOPI is looking for an Audit and Archiving Manager in Niger
COOPI has been present in Niger since 2012 with a coordination office in Niamey and field offices in Diffa, Agadez, Tahoua, Maradi, and Tillabéry . Currently, COOPI works in the Diffa region in the areas of protection, mental health, and education in emergencies; in Niamey and Agadez on mixed migration, managing transit centers and providing psychosocial support to refugees and migrants; in the Tillabéry and Tahoua regions with interventions in nutrition/health and emergency education; and in Maradi with a protection project. The main donors are ECHO, the European Union, Swiss Cooperation, FHRAOC, Italian Cooperation (AICS), RDPP, USAID/BHA, and UN agencies (UNHCR, UNICEF, IOM, and UNDP).
Job objective
The resource will be responsible for managing audits and archiving project documents. They will be based at the coordination office in Niamey, Niger, with travel to field offices in the regions.
Responsibilities
- Receives the project’s accounting documentation archives from the project administrators every three months ;
- Verifies the regularity of accounting documentation based on financial reports submitted to funders;
- Verifies that costs and procedures comply with the internal procedures of coopi and the funders;
- Verify that the documentation relating to inventories and the destination of goods is available and complies with contractual conditions;
- Integrates project accounting documentation received from field offices with accounting documentation from country coordination and headquarters in Milan and creates a physical archive dedicated to each project where documents are classified by budget lines;
- Updates an electronic archive for each project which includes all documents from the physical archives;
- Organizes the preparation of documentation during project audits and country coordination;
- Is responsible for monitoring auditors during the execution of audits by providing the required documentation and explanations;
- Send the necessary documents to the Milan headquarters in case of audits in Italy;
- In agreement with the country administrator, implements the auditors’ recommendations;
- Ensures the ongoing training of all key stakeholders (project managers, project administrators, national staff);
- Verify that upon the termination of an administrator’s contract, all administrative documents are in order and transferred to the coordination team.
Candidate Profile
ESSENTIAL
- University degree in economics, auditing, accounting, management control or equivalent ;
- At least 3 years of experience in auditing, accounting, management control or in economic and financial project management;
- Experience in auditing projects funded by donors;
- Experience in financial reporting for donors;
- Excellent writing skills and use of Office software;
- Ability to use accounting software;
- Leadership and managerial capacity;
- Adaptability in complex living conditions, resistance to stress;
- Excellent ability to organize work and team building;
- Flexibility, initiative and autonomy;
- Ability to work in a team and towards objectives;
- Experience in staff training;
- Ability to operate in unstable and complex political and security contexts and in a multicultural environment;
- Excellent negotiation and communication skills;
- Excellent knowledge of written and spoken French and English (C1 level)Â ;
- Interest and motivation to work in an NGO, respecting its values ​​and principles.
DESIRABLES
- Work experience in French-speaking African countries;
- Professional experience in Africa and/or in conflict/post-conflict contexts is a plus;
- Previous experience with COOPI and knowledge of its procedures.
COOPI reserves the right to close recruitment before the advertised deadline. Please note that only shortlisted candidates will be contacted.
COOPI Cooperazione Internazionale is a secular and independent Italian humanitarian organization that fights against all forms of poverty to improve the world. Founded in 1965, COOPI is now present in 33 countries across Africa, Latin America, the Caribbean, and the Middle East, with emergency and development projects carried out by expatriate staff – on average more than 270 people per year – and national staff. Its main institutional donors are the European Union (ECHO) and INTPA (USAID), UN agencies, the Italian government, local authorities, and other European governments.
How to apply
Send your CV and cover letter to the following link:Â [**Â https://coopi.org/en/job-position.html?id=5623&ln=**](https://coopi.org/en/job-position.html?id=5623&ln=)