Overseas Finance Manager – Reporting (OFMR) At Concern Worldwide

Job Title: Overseas Finance Manager – Reporting (OFMR)

Reports to: Deputy Finance Director

Direct reports: Overseas Financial Accountant, Overseas Finance Officer, Financial Accountant- IA, Financial Accountant- ERNE

Liaison with : The Wider Home and Overseas finance Team & other related Department of the organisation

Job Location: Dublin (Hybrid) – two days in Dublin office (Tuesday and Wednesday). Remote working Monday, Thursday and Friday.

Pay Band: Grade 7

Contract: 2 Years

Salary: €69,438 – €81,692

Job Purpose: The Overseas Finance Manager is a member of the Overseas finance team and will support the Deputy Finance Director (DFD) to maintain a high standard financial systems in Concern’s overseas country programmes.

This role is primarily focus on supporting the financial reporting process for our overseas programmes, with a key focus on the consolidation of reports for internal and external purposes.

Main duties & Responsibilities:

Overseas Financial Reporting

Manage the triannual financial reporting process from our overseas country programmes, to HQ. This work includes:

Preparing, updating and circulating the financial reporting templates (FRPs) and guidelines to all our country programmes, in line with agreed timetables.
Managing the FRP review and feedback process – this will involve coordinating the process with the overseas and regional finance teams.
Preparing summarised reports based on the information in the reports – e.g. budget Vs actual variance reports.
Reviewing new donor contract details in Grant Management System (GMS) and identify the Performance Base (PB) and Non Performance (NP) contracts as per FRS 102 on a quarterly basis.
Analysing the donor debtor’s aging status and working with the International Programs team to follow up on the same.

Year End Reporting

Manage the consolidation of the year-end financial reports from our overseas programmes, as part of the work needed to complete the global annual consolidated accounts and audit of Concern Worldwide. This work includes:

Working with home finance team to finalise the year-end timetable.
Coordinating and communicating the year-end work plan for country finance team.
Responsible for the consolidation of the year-end country financial reports, in line with agreed timelines.
Reviewing Restricted General Donation (RGD) Income received by the fund raising teams and allocating/adjusting it in the consolidated reports, in line with restrictions for country/sector/projects.
Reviewing and reconciling:
All overseas intercompany Income and expenditures accounts.
All active donor details between the consolidated reports and GMS.
All income received from Concern US.
Manage the review process related to country programme annual audits.
Carry out analytical work required for annual audit.
Prepare the donor ageing analysis for external auditors.
Support on other year-end work including providing information to the external auditors as requested.

Financial Processes

Management of key financial processes, which are relates to the financial reporting process. This work includes:

Reviewing quarterly journals relating to recharges, in-country income and other related journals.
Reviewing country FX rate movements and supporting the country programme in managing the same.
Reviewing Prior Year Adjustment (PYA) requests for DFD approval.
To work with Concern South Korea (CONSK) and the Dublin finance team to reconcile the funding received through CONSK Office.
Develop and circulate the finance-reporting calendar before year-end.
Provide technical support on consortia issues as needed.

Staff Management

Recruit and train project financial accountants as required.
To provide all technical support to project financial accountants on an ongoing basis.
Review work plan of project financial accountants and monitor the outcomes including where necessary allocating spare capacity to other OFT work.
Liaise with the Grant Compliance Unit to resolve the donor compliance related queries.
Manage and review HQ donor reporting reports pr.
Manage all aspects of the staff reporting to this role, in line with organisational procedures.

Other Tasks

Assist Deputy Finance Director to manage the closure of accounts of countries programmes which we are exiting, including managing legacy issues
Liaise with DFD & FD on overseas taxation matter as and when required.
To carry out finance support visits to field ( If required)
Develop and maintain a proper filing system in line with information security requirements.
Organise weekly/ fortnightly OFT meetings.
To assist/provide the field finance information required for donor audits
Work with Deputy Finance Director on the specific projects as and when required
Provide cover for Overseas Finance Manager- Reporting and to assist with interviews and inductions as needs arise.
Carry out ad hoc analytical work
Carry out other tasks as appropriate under the direction of the Deputy Finance Director.
Ad hoc analytical work

Skills and Experience Required:

Essential:

A recognised professional qualification in accountancy;
Experience of finance and accounting in the voluntary sector;
Extensive experience of managing professional staff;
Fluent spoken and written English and ability to communicate clearly and effectively, both orally and in writing;
Strong IT skills

Desirable:

International experience in a developing country

To apply:

CVs should be submitted through our website at https://jobs.concern.net by closing date.

Candidates must hold a valid work visa for Ireland at the time of application.

Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organization. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality.

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

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For additional information please consult our web site or contact the Human Resource Division in our Head Office.

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