Programme Officer (Rapid Response Fund) At International Organization for Migration

Position Title : Programme Officer (Rapid Response Fund)

Duty Station : Khartoum, Sudan

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 02 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;

Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau;

Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s

Democratic Republic (the); Latvia; Madagascar; Marshall Islands;

Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau;

Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines;

Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM’s Rapid Response Fund (RRF), in close coordination with the USAID Bureau for Humanitarian Assistance (USAID/BHA), is one of the few fast, flexible emergency funding mechanisms available to International and National Non-Governmental Organizations (I/NNGOs) in Sudan. Managed by IOM since 2013, the RRF facilitates life-saving humanitarian interventions to IDPs, returnees, host communities, and vulnerable populations affected by conflict, floods, disease outbreaks, and other natural and man-made disasters throughout the country. The RRF provides critical support through Non-Food Items (NFI), Shelter, WASH, Health and Protection assistance.

Under the overall supervision of the Head of Programme and the direct supervision of the Grants Manager (Rapid Response Fund), the successful candidate will be responsible for ensuring that the content and processes of grants consistently meet project objectives and IOM standards.

Core Functions / Responsibilities:

1. Check the overall quality of proposals submitted by partners, grant documentation, andmaintain thorough internal tracking and monitoring of all relevant grant information.
2. Ensure accuracy, consistency and timeliness of reporting from implementing partners to feedinto the RRF programme’s own internal and external reporting obligations.
3. Work with RRF programme colleagues to improve the quality of monitoring templates(ensuring that tools incorporate protection mainstreaming, technical elements included in the proposal), as well as reviewing Monitoring Reports created by the RRF team.
4. Track the programme’s implementation processes, including following up on financial and procurement documentation with appropriate Units in the Mission.
5. Produce all requested reports due internally within IOM, externally to donors, and various adhoc reporting and visibility materials.
6. Together with the RRF Grants Manager, ensure that implementing partners fully understandall administrative requirements of the RRF Grants process, undertaking capacity building with those partners that may require it.
7. In conjunction with the RRF Grants Manager, liaise with the programme’s prime donor (USAID/BHA) to provide regular updates on programme activities.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social Sciences, International Development, Business Administration, Business Management, or a related field from an accredited institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional work experience.

Experience

• Professional experience in community-based and/or small grants programming, throughdelivery of humanitarian assistance, infrastructure works, or civil society strengthening is required;
• Experience working with United States Agency for International Development (USAID) fundedprogrammes is required, and with USAID’s Bureau for Humanitarian Assistance (BHA) an advantage; and,
• Experience in operational activities in a post-crisis or emergency context is required.

Skills

• Strong ability to write and edit grant applications in line with knowledge of USAID processes,templates, and guidelines is essential;
• Understanding of humanitarian emergency contexts, and general technical understanding ofthe sectors that the RRF programme supports, such as Shelter, NFIs, WASH, Health and Protection in emergencies;
• Ability to quickly write clear, concise donor reports and other ad hoc reports in English; and,
• Technical skills in M&E are desirable.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French, Spanish, Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.