1. Role Purpose
The Grants & Fundraising Coordinator supports INARA’s donor-funded projects by coordinating grant processes, supporting proposal development, managing donor documentation, and ensuring smooth internal coordination across departments. The role is execution-focused and designed to ensure timely, compliant, and high-quality grant submissions and donor communications.
This position plays a critical coordination role within the Partnerships & Development function, reporting directly to the Head of Partnerships and Development.
2. Key Responsibilities
1. Grants Coordination & Reporting Support
- Coordinate the lifecycle of donor-funded grants, from proposal development through reporting and close-out, under the supervision of the Head of Partnerships & Development.
- Ensure timely submission of high-quality donor reports, adhering to all donor
requirements and guidelines.
- Maintain grants calendars and track reporting and submission deadlines.
- Coordinate narrative and financial report inputs with country teams, Finance, and MEAL.
- Ensure reports and submissions comply with donor templates, formats, and requirements.
- Support quality assurance by checking completeness, consistency, and formatting of grant documents.
- Support grant amendments, no-cost extensions, and documentation updates in coordination with Finance.
- Prepare documentation for audits, donor reviews, and evaluations when required.
2. Fundraising Support & Proposal Development
- Draft detailed and compelling project proposals aimed at securing funding from donors, government agencies, and other partners.
- Research and track funding opportunities aligned with INARA’s programs and priorities.
- Collaborate with the program team to identify project goals, objectives, timelines, and budgets, aligning each proposal with INARA’s strategic objectives and priorities.
- Ensure that proposals are data-driven, evidence-based, and clearly outline the expected impact and outcomes of each project.
- Maintain a database of donor requirements and funding opportunities, identifying areas where INARA’s work aligns with potential partners’ priorities.
- Serve as a focal point for routine donor correspondence and administrative coordination.
3. Donors & Grants Records Management
- Maintain organized digital records of donor agreements, proposals, reports, and correspondence.
- Update donor and grants tracking databases with key information (deadlines, contacts, funding status).
- Ensure document management complies with confidentiality and data protection standards.
4. Coordination with MEAL & Programs
- Liaise with MEAL staff to integrate monitoring data into donor reports and proposals.
- Coordinate with country teams to collect program updates, indicators, and success stories.
- Support the preparation of lessons-learned summaries and donor-facing narratives.
5. Partnerships & Administrative Support
- Support partnership mapping and maintain partner contact lists.
- Assist with MoUs and partnership documentation coordination.
- Support donor visibility and communication logistics as requested.
- Facilitate internal coordination between Programs, Finance, MEAL, and Partnerships teams.
3. Required Qualifications and Experience
- Bachelor’s degree in a relevant field (international development, social sciences, business administration, or similar)
- 3–5 years of experience in grants coordination, proposal development support, donor reporting, or Fundraising within NGOs
- Experience supporting donor processes, including proposal submission and/or reporting to institutional donors, foundations, or humanitarian funding mechanisms.
- Demonstrated ability to coordinate across multiple teams and deadlines
4. Required Skills and competencies
- Excellent written and spoken English and Arabic
- Strong organizational, coordination, and follow-up skills
- High attention to detail and compliance
- Proficiency in Microsoft Office / Google Workspace
- Ability to work independently in a remote, fast-paced environment
- Clear, professional communication skills
Desirable Assets
- Familiarity with donor portals (e.g. UNICEF, UN Partner Portal, ECHO, foundations)
- Experience working in humanitarian or emergency contexts
- Basic understanding of grants compliance and reporting cycles
- Experience in using a donor management database/CRM
- Budgeting and finance skills and experience.
How to apply
To apply for the Grants & Fundraising Coordinator position at INARA, candidates must submit an updated CV and a motivation letter in English. Application materials should be emailed to recruitment@inara.org with the mandatory subject line “Grants & Fundraising Coordinator “. Applications are being reviewed on a rolling basis. For more details, visit INARA