Human Resources Assistant At Danish Refugee Council

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The Danish Refugee Council (DRC) is one of the world’s leading humanitarian NGOs, working in over 40 countries to provide appropriate assistance with a rights-based approach to refugees, asylum seekers, internally displaced persons, returnees, and migrants. Our vision is to help refugees, internally displaced persons, and their host communities live with dignity. We protect lives and human rights and empower beneficiaries throughout their displacement from conflict by providing shelter, food, and hope in terms of work, education, and integration toward a sustainable future. DRC established an operational presence in Colombia in 2011, focusing on Humanitarian Mine Action (HMA) and providing support to the conflict-affected population in the south of the country. With the onset of large mixed migration flows into Colombia due to the Venezuelan crisis, DRC launched an integrated humanitarian response in 2018 to meet the urgent needs of refugees, asylum seekers, migrants, Colombian returnees, and host communities in some of Colombia’s most vulnerable areas, such as the Caribbean coastal regions (Riohacha and Barranquilla) and urban centers (Bogotá and Cundinamarca). In 2021, DRC opened field offices on the South Pacific coast in the department of Nariño and in northern Colombia in Norte de Santander.

Job Overview: The Human Resources Assistant will provide administrative, operational and/or technical support in the processes of the Tibú base and the municipalities assigned to Norte de Santander, in accordance with the internal framework of the Danish Refugee Council – DRC, the guidelines of the donors at headquarters and Colombian regulations; under the direct supervision of the Support Services Leader and the technical guidance of the National Office Human Resources team.

Responsibilities:

Recruitment and selection

  • To summon candidates for technical tests, ensuring the sending and receiving of these tests and consolidating the information of the results.
  • Call candidates for interviews.
  • Update the databases for the selection process.
  • Safeguard the process documentation, ensuring proper archiving of the process
  • Support the process of searching for and selecting apprentices.

Recruitment

  • Receive and review the documentation required for hiring.
  • Request and verify employment references.
  • Schedule pre-employment medical exams.
  • Carry out the processes of affiliation to prepaid medicine and the social security system.
  • Create profiles of new collaborators in the Dynamics ERP.
  • Make the request for contracts and addenda.
  • Request licenses and support new collaborators in activating users.
  • Send the hiring documentation and ensure the creation of the employee file.
  • Request and/or prepare ID cards for employees.
  • Provide operational support for the process of hiring focal points, including their affiliations and the monthly submission of contribution certificates.
  • Verify compliance with legal requirements and the documentation required for hiring personnel.
  • Monitor the status of the contracting processes until their effective closure.
  • Coordinate the induction process for new employees.
  • Keep contractual and employment information updated and organized in the digital file
  • Support the development and monitoring of indicators for the contracting process.
  • Manage new income information with the relevant entities.
  • To address and resolve employee concerns related to their onboarding process.
  • Ensure confidentiality and proper handling of personal and employment information.
  • Coordinate with the areas involved (programs and support) to ensure adequate income for the employee.

Compensation, payroll and social security:

  • Assist in receiving and reviewing payroll updates (hours, absences, leaves, salary changes, etc.), verifying their consistency and supporting documentation.
  • Register payroll updates in the payroll system and in the control files defined in the process, ensuring traceability and compliance with the established deadlines.
  • Prepare and execute the payroll calculation process, verifying the correct application of rates, deductions, withholdings and benefits established in the project.
  • Carry out the disability recovery process, ensuring the required documentation and compliance with internal and EPS procedures
  • Generate the necessary documentation in the retirement processes (settlement, certifications, letters, calculation of benefits, etc.), ensuring compliance with labor regulations.
  • Manage the affiliation, updating and control of social security contributions (health, pension, occupational risks, compensation fund, etc.).
  • Support the internal and external audit of the payroll process, providing the required documentation and addressing observations.
  • Keep up-to-date personnel records and files related to compensation, payroll, and social security.

Welfare

  • To provide operational support for welfare activities.

Occupational Safety and Health

  • To ensure comprehensive care for your health.
  • Actively participate in the formation of the COPASST – Workplace Coexistence Committee – Emergency Brigades, as well as the activities carried out by them.
  • Comply with the rules, regulations and instructions of the SG SST.
  • Report in a timely manner the dangers and latent risks associated with your workplace.
  • Attend the OSH training sessions defined by the SG-SST training program.
  • Ensure the maintenance of order and cleanliness in your work area and position.
  • Provide clear, truthful and complete information about your health status.
  • Immediately report to the OSH area and your immediate supervisor any work accidents, incidents (near misses) and illnesses diagnosed as work-related.
  • Report to the immediate supervisor the need to take corrective or preventive actions, as appropriate, in the face of actual or potential nonconformities of the process to which it belongs.
  • Participate in training activities, drills, and those scheduled by occupational safety and health.
  • Participate and contribute to the fulfillment of the SG-SST policy and objectives.

Development

  • Invite new employees to training (DRC days)
  • Ensure a smooth onboarding process for new employees.

Billing and Travel

  • Preparation of purchase requisitions (PR) for medical exams, travel, and other requested items.

Other activities

  • Required by the organization in relation to Human Resources

Experience and Technical Skills:

  • Minimum 1 year of experience providing administrative and operational support to Human Resources processes
  • Basic technical knowledge of Human Resources and Labor Law
  • Cultural sensitivity and ability to work in an intercultural environment
  • Proficient in Microsoft Office
  • Basic ERP handling of payroll and personnel administration
  • Attention to detail, organization and results orientation
  • Skills for collaborative work and human quality

Education

  • Technologist or professional in administrative careers, psychology or related fields.

Languages:

  • Basic command of English (desirable).

All DRC roles require the subsequent holder to master basic DRC competencies:

  • Achieving excellence: focusing on achieving results and ensuring efficient processes.
  • Collaboration: involve relevant parties and encourage feedback.
  • Taking the initiative: taking ownership and initiative while seeking innovation.
  • Communicate: listen and speak effectively and honestly.
  • Demonstrate integrity: act in accordance with DRC’s vision and values

We offer:

The opportunity to belong to one of the best NGOs worldwide.

  • The opportunity to belong to one of the best NGOs worldwide.
  • Access to over 1,000 free online training courses and certificates.
  • Prepaid medical insurance, 100% coverage of the policy for the employee and a special price for beneficiaries.
  • National contract for a specific project or task (for the duration of the project/task). – Subject
  • Salary starting at $2,462,000 depending on the candidate’s experience and skills.
  • Start date: February 2026
  • Salary and conditions in accordance with the terms of employment in Colombia.

Application process:

All applicants must upload only a cover letter (1 page) and an updated resume (no longer than 3 pages). No other supporting documents will be accepted through this channel.

If you apply for the vacancy, it is understood that you are available to travel and perform the position in Tibú, Norte de Santander.

Application closing date: February 15, 2026 at 11:59 am Local Time**.**

Note 1: Applicants to this call for applications authorize DRC to validate the personal information provided in their resume. Their identity will be checked against public and private databases for the sole purpose of validating the information, in accordance with our anti-fraud, anti-money laundering, and counter-terrorism financing policies.

Note 2: Applicants who freely and voluntarily wish to participate in the selection process for the position in this call for applications must strictly adhere to the applicable regulations (suitability of the presented qualifications, personal and individual execution of tests, and truthfulness of information), adhering to DRC’s anti-fraud manuals and policies, under penalty of disqualification for any applicant who engages in any irregularity, as determined by the organization, even based on mere suspicion, and even for possible criminal conduct under Colombian law.

How to apply

[**https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=175215&DepartmentId=19128&SkipAdvertisement=true**](https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=175215&DepartmentId=19128&SkipAdvertisement=true**](https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=175215&DepartmentId=19128&SkipAdvertisement=true))