Country Pharmacist at ALIMA

THE ALIMA ASSOCIATION

ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First – Patient centered medical care
2. Revolutionizing humanitarian medicine through research
3. Responsibility and freedom: encourage decision-making by those closest to patients
4. Commitment to a dynamic of continuous quality improvement
5. Creating a climate of trust among colleagues
6. Collective intelligence
7. Environmental liability

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 6 million patients. Today ALIMA works in 12 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 330 health structures (including 28 hospitals and 300 health centers). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and hemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.

ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

COUNTRIES WHERE WE WORK IN 2020: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania & Senegal.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.

GOVERNANCE: ALIMA is governed by a Board of Directors of 10 elected positions and 4 co-opted positions from representatives of West African partner NGOs.**

POST LOCATION

In Nigeria, ALIMA is running four health and nutrition projects in Borno State ( Maiduguri) , Yobe state ( Queshua) , Research and Lassa fever response in Ondo State, OWO. ALIMA’s teams in Nigeria represent about 25 expatriates and 150 national staff.

MISSION ET OBJECTIVES

Coordinate, deploys and supervise all pharmacy related activities in the Mission, according to ALIMA standards and values, the Medical Coordinator instructions, national and international laws and regulations, in order to ensure the quality and proper organization of medical procurement processes, procedures and protocols, the proper management of project medical stocks and, in collaboration with the Medical Coordinator, the proper use of medicines and medical equipment. He is the right-hand man of the medical coordinator concerning the pharmacy.

TASKS & RESPONSABILITIES

1- To the country’s medical authorities

· Support MedCo in representing and defending ALIMA’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the mission & projects while accomplishing national laws and regulations and following ALIMA protocols.

· Ensure a close follow up of the National Process for drugs importation (NAFDAC list) and Support the Medical Coordinator in order to validate a national pharmacy at Abuja or Lagos to ensure good quality of local medical purchases for those items under NAFDAC control and prohibited for importation.

· Monitor closely the national drug supply, especially for projects in which ALIMA works closely with the Ministry of Health.

· Support and participate in all drug and medical material supply processes and facilitate correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects avoiding expiries/overstocks and stock-outs and ensuring its overall efficiency and rationalization.

2- Data collection and analysis

· Collecting and analyzing stock indicators according to physical records and logistic software (stock levels, pre-stock-outs, over-stocking, donations, expired products, not moving stock disposal) across different projects and together with the medical coordinator take corrective decisions when necessary according to ALIMA procedures and national legislation (specifically in case of expired drugs). Responsible for follow-up of loans/donations

· Collects, verifies and analysis monthly consumption statistics and data and other data and indicators for reporting (monthly, quarterly).

3- Management of drugs and medical equipment

· Provides technical support to the pharmacy on all issues related to pharmaceutical information, drug use (protocols and rational use), side effect management, compliance issues, etc.**

· Carries out regular technical visits to project sites to ensure the proper organization of activities and the management of the pharmacies of the various projects.**

· Coordinate the running of the pharmacies across the mission, ensuring the proper implementation of and proper use according to ALIMA protocols of pharmacy management and monitoring tools (daily monitoring sheets, order forms,), procedures and dispensing practices to be followed by all staff, in order to ensure the quality of the service given to the population **

· Ensures that all inventories of drugs and medical devices exist and are updated, and participates in reporting according to ALIMA guidelines (Sitrep, medical statistical reports, etc.)**

· Ensure the appropriate storage and management of stocks of narcotic and psychotropic drugs, in accordance with national legislation, and allow the traceability of these products in particular.**

· Reports on the use of drugs and medical devices distributed according to protocols, reporting anomalies.**

4- Medical supplies and orders

· Follow the QUAMED process for the validation of National Pharmacies.**

· Function as technical Pharmacy support regarding all questions related to pharmaceutical information (NAFDAC list for importation), medication use (protocols and rational drug use), management of side effects, adherence issues etc.**

· Follows the procurement procedure and takes any necessary corrective measures, maintains regular communication with medical, logistical, HR and financial departments regarding the management of medical supplies and pharmacy.**

· Assists the Medical Coordinator to ensure that local medical purchases are made from approved sources.**

· Support the Medical Coordinator regarding the follow-up of EPREP planning, composition and maintenance of medical emergency kits**

· Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators. **

5- Human Resources Management

· Plan and supervise, in close coordination with the Pharmacy Manager, HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guide lines/procedures**

· Ensure that the work of pharmacy teams in the various projects is well organized according to program requirements.**

· Carry out at least once a year the evaluation of his direct collaborator (mission pharmacy supervisor).**

· Leads and organizes regular meetings of his team.**

6- IMPLEMENTS PREVENTION MEASURES AGAINST ABUSE OF POWER, GENDER-BASED AND SEXUAL VIOLENCE

● Ensures that community members are aware of the policy and have access to information (complaint escalation mechanism, focal point…).

● Participates as needed in the organization of training and awareness sessions

● Applies the standards related to the prevention of abuse of power, gender-based and sexual violence.

● Contributes to creating and maintaining a fulfilling and protective environment for his/her team, community members and partners involved in the project.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: The incumbent is responsible for the application of Research processes and may be required to conduct field visits. She/he. He/she may therefore be in contact with children and/or vulnerable adults. Therefore, a criminal record check or the presentation of a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is established, a declaration on honour will be requested.

EXPERIENCE AND SKILLS

Educational:**

• PhD degree in pharmacy
• Registered Pharmacist + Driving license
• Essential two years’ experience in pharmacy management in hospital
• Previous experience with ALIMA or other NGO’s in developing countries is desirable

Required Skills

• Advanced knowledge in Pharmacy Management and “Isystock”
• Essential computer literacy (Excel, Word, Outlook and Internet)
• Well organized with good negotiation and communication skill
• Ability to work as part of a team, a part of multi-cultural and multi-disciplinary team, in emergency and under pressure, to manage stress easily and result oriented
• Can work and create teamwork, flexible, and committed to the assigned position
• Interest in and commitment to ALIMA’s activities, enthusiasm to represent the organization to others, to travel to different regions of Nigeria
• Languages: English compulsory, others are an asset.

CONDITIONS

Contract term: contract under French law, 6 months.

Desired start date: As soon as possible

Salary: Depending on experience

Minimum net salary: 1905 Euros per month,

ALIMA pays for

· Travel costs between the expatriate’s country of origin and the mission location

· Accommodation costs

· Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee

· Evacuation of the employee