Humanitarian Affairs Coordinator At International Organization for Migration

Position Title: Humanitarian Affairs Coordinator

Duty Station: Mendi, Papua New Guinea

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 21 December 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Chief of Mission (CoM), and in close coordination and collaboration with the Emergencies and Disaster Management (EDM) Coordinator, the Humanitarian Affairs Coordinator will be responsible for the management, coordination and timely implementation of the activities of the Camp Coordination and Camp Management (CCCM), Shelter and Non-Food Items (NFIs) Cluster which the International Organization for Migration (IOM) co-leads with the National Disaster Centre (NDC) in the Highlands region, in particular Enga, Hela and Southern Highlands provinces of Papua New Guinea (PNG) in coordination with the cluster partners and other clusters. The successful candidate will be embedded in the EDM Unit and will represent IOM in the Disaster Management Team (DMT) vis-à-vis delivering CCCM, Shelter and NFI response in the Highlands. In addition to ensuring the country-wide coordination, the Humanitarian Affairs Coordinator will provide policy, programmatic and technical support and training to partners and government on CCCM, shelter and NFI response, and substantively contribute to planning and strategy development for the cluster.

Core Functions / Responsibilities:

1. Develop and manage the planning and implementation of CCCM, shelter and NFI needs assessments, in coordination with relevant stakeholders on the ground, and prepare assessment reports, including analysis and recommendations.
2. Plan and manage the IOM CCCM, shelter and NFI response in the Highlands, including targeting, registration, verification, distribution, and follow up, in coordination with relevant stakeholders.
3. Oversee distribution of reports, including analysis and recommendations. Plan and ensure the implementation of post-distribution monitoring exercises, and prepare post distribution monitoring reports.
4. Ensure the provision of policy, programmatic and technical support to cluster partners in thefield, including relevant government counterparts, on CCCM, shelter and NFI response and reporting.
5. Act as Senior Cluster Lead in the Highlands, and manage and coordinate specific emergency responses in the field (including convening and chairing cluster meetings, representing the cluster to the DMT, maintaining accurate stock and distribution information, supporting logistics and identifying gaps in CCCM/shelter/NFI preparedness and response).
6. Work in collaboration with EDM Coordinator on related issues, including but not limited to technical design, programme strategy, and planning. Advise the Chief of Mission and the Mission on any emerging issues relating to CCCM, shelter and NFI preparedness and response.
7. Work to build consensus among cluster partners, including relevant government counterparts at central and field level, on cluster approaches to CCCM, emergency shelter and NFI. Identify gaps in partnerships on the ground (especially high risk areas including but not limited to returnee areas) and reach out to new partners to establish working relationships.
8. Ensure coordination with the cluster leads, DMT, Office for the Coordination of Humanitarian Affairs (OCHA) and humanitarian agencies on the ground, remaining abreast of the humanitarian situation in the Highlands.
9. Support cluster funding processes, including review and prioritization of CommonHumanitarian Fund proposals.
10. Ensure the integration of cross-cutting issues such as environment, gender, children, Gender Based Violence (GBV) and other vulnerable groups in the programme implementation.
11. Ensure that the quality of construction materials are in compliance to programme specifications and CCCM/shelter cluster recommendations.
12. Ensure stock levels are monitored against the prepositioning plan and that adequate levels are maintained across the country. Receive and manage NFI pipeline requests, referring to CoM for approval if needed.
13. Ensure the timely and full dispatch of CCCM/NFI/shelter stock in coordination with IOMlogistics, ensuring completion, accurate record keeping, and follow up on issues. Oversee procurement processes for CCCM/shelter/NFI in coordination with IOM Procurement and Logistics Team.
14. Support the development of IDP Policy in coordination with the Department for Provincial and Local Government Affairs (DPLGA), ensuring the analysis of collected data, the consolidation of desk reviews, and the participation of stakeholders in discussion(s)/workshops.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social Sciences, Disaster Management, International relations, Conflict Management, Human Rights/ Law, Information Management, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in humanitarian response or related field;
• Operational field experience required;
• Emergency experience and previous project implementation and management experience, including project monitoring and reporting an advantage;
• Project implementation and management experience, including project monitoring and reporting an advantage;
• Demonstrate experience in IDP policy development;
• Work experience in the Pacific an advantage.

Skills

• Delivers on set objectives in hardship situations.
• Effectively coordinates actions with other implementing partners.
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
• Works effectively in high-pressure, rapidly changing environments.
• Coordinates actions with emergency response actors and making use of coordination structures.
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors.
• Establishes and maintains effective relationships with implementing partners.
• Makes correct decisions rapidly based on available information.
• Ability to think both creatively and strategically.
• Good interpersonal communication and presentation skills.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of Tok Pisin is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.