This position is open nationally in Haiti and is intended for Haitian staff. It is not an expatriate position.
Doctors Without Borders (MSF) is an independent, non-governmental, and autonomous medical humanitarian organization. The international organization was established as a private, non-profit association. MSF’s mission is to provide humanitarian medical assistance to populations affected by armed conflict, epidemics, pandemics, and natural disasters, without discrimination based on ethnicity, gender, religion, philosophy, or political opinion. MSF’s core values ​​are: Medical Ethics, Impartiality, Neutrality, and Independence.
The main
purpose of this position is as an Administrative Specialist responsible for managing staff movements and all related procedures. The incumbent will act in accordance with MSF standards and procedures and national legislation to ensure the smooth operation of activities.
Responsibilities
•
Manage, in conjunction with headquarters, the arrival and departure of international staff in the country: visas, airline tickets, and all necessary procedures.
•
Coordinate with projects and headquarters the movement of staff (national and international) and related administrative formalities (passport, visas, per diem).
•
Maintain contact with external partners to stay informed of policies and procedures concerning travel, entry formalities, and work permits (immigration, UN, airlines, etc.).
•
Handle all administrative tasks related to staff transiting through the capital (including transportation, briefings, financial matters, and accommodation).
•
Ensure that movement management tools and mission contact lists are kept up-to-date and distributed regularly (including travel and evacuation lists).
•
Plan and supervise, in close collaboration with the HR department, the related HR procedures (recruitment, training/onboarding, performance evaluation, talent identification, development, and communication) for staff under their responsibility (administrative assistants, housekeeping staff) to ensure the required level and relevance of knowledge and skills, and to enhance capabilities.
•
Manage the preparation of per diem allowances, telecommunications resources, and the allocation of house/room accommodations; ensure the proper maintenance of guesthouses (furniture, cleaning, food).
•
Be responsible for filing administrative documents in accordance with MSF standards and national legislation. Send required documents to headquarters on time.
Specific Responsibilities
: • Responsible for briefing IMS staff on the maximum baggage allowance authorized by UNHAS, ensuring that each IMS staff member departs with a maximum of 15 kg, and for forwarding any excess baggage to logistics so that it can be sent separately to Port-au-Prince.
• Monitor incoming and outgoing flights, reporting any missing documents, internal flight tickets, need for additional accommodation, or meal arrangements.
• Responsible for organizing border crossings, including printing all necessary documents (salvo conducto).
• Collaborate with the administrative teams of the various MSF sections and ensure the harmonization of procedures. • Per diem/security allowance focal point for all IMS staff members, including all OCs.
• Manage administrative staff (cooks).
• Ensure that all staff at Caracol have an MSF card and all necessary employment documents (tax matrix), and facilitate coordination for the implementation of Caracol staff payroll.
This position is open nationally in Haiti and is intended for Haitian staff. It is not an expatriate position.
Doctors Without Borders (MSF) is an independent, non-governmental, and autonomous medical humanitarian organization. The international organization was established as a private, non-profit association. MSF’s mission is to provide humanitarian medical assistance to populations affected by armed conflict, epidemics, pandemics, and natural disasters, without discrimination based on ethnicity, gender, religion, philosophy, or political opinion. MSF’s core values ​​are: Medical Ethics, Impartiality, Neutrality, and Independence.
The main
purpose of this position is as an Administrative Specialist responsible for managing staff movements and all related procedures. The incumbent will act in accordance with MSF standards and procedures and national legislation to ensure the smooth operation of activities.
Responsibilities
•
Manage, in conjunction with headquarters, the arrival and departure of international staff in the country: visas, airline tickets, and all necessary procedures.
•
Coordinate with projects and headquarters the movement of staff (national and international) and related administrative formalities (passport, visas, per diem).
•
Maintain contact with external partners to stay informed of policies and procedures concerning travel, entry formalities, and work permits (immigration, UN, airlines, etc.).
•
Handle all administrative tasks related to staff transiting through the capital (including transportation, briefings, financial matters, and accommodation).
•
Ensure that movement management tools and mission contact lists are kept up-to-date and distributed regularly (including travel and evacuation lists).
•
Plan and supervise, in close collaboration with the HR department, the related HR procedures (recruitment, training/onboarding, performance evaluation, talent identification, development, and communication) for staff under their responsibility (administrative assistants, housekeeping staff) to ensure the required level and relevance of knowledge and skills, and to enhance capabilities.
•
Manage the preparation of per diem allowances, telecommunications resources, and the allocation of house/room accommodations; ensure the proper maintenance of guesthouses (furniture, cleaning, food).
•
Be responsible for filing administrative documents in accordance with MSF standards and national legislation. Send required documents to headquarters on time.
Specific Responsibilities
: • Responsible for briefing IMS staff on the maximum baggage allowance authorized by UNHAS, ensuring that each IMS staff member departs with a maximum of 15 kg, and for forwarding any excess baggage to logistics so that it can be sent separately to Port-au-Prince.
• Monitor incoming and outgoing flights, reporting any missing documents, internal flight tickets, need for additional accommodation, or meal arrangements.
• Responsible for organizing border crossings, including printing all necessary documents (salvo conducto).
• Collaborate with the administrative teams of the various MSF sections and ensure the harmonization of procedures. • Per diem/security allowance focal point for all IMS staff members, including all OCs.
• Manage administrative staff (cooks).
• Ensure that all staff at Caracol have an MSF card and all necessary employment documents (tax matrix), and facilitate coordination for the implementation of Caracol staff payroll.
How to apply
Candidates must provide:
– A cover letter for this position
– A curriculum vitae (CV)
– Copies of diplomas/certificates obtained
– A work certificate for all positions listed in the CV
– A copy of their current tax identification number for the current fiscal year
– A minimum of two references (academic or professional).
Interested candidates are requested to submit their application no later than March 31, 2025, at 3:00 PM by email to the following address: haiti-jobs@oca.msf.org , indicating “Transit Officer – Caracol” in the subject line.
MSF-Holland is committed to equal access to employment and promotes diversity.
All applications will be treated equally and reviewed according to the same criteria.
Applications from women and people with disabilities are strongly encouraged.
Only shortlisted candidates will be contacted.
In the event that no candidate meets the required criteria for the position, MSF-Hollande reserves the right to reject any application.
We thank all applicants in advance for their interest in MSF-Hollande.