Start date: 11/05/2026
Contract type : Internship agreement
Location : Montreuil (93)
The European Cooperative Society of Collective Interest “Humanitarian Logistics Cooperative,” also known as “hulo,” is the first humanitarian cooperative founded in June 2021. Led by humanitarian organizations and regularly welcoming new members, hulo aims to improve the impact of humanitarian aid by strengthening collaboration and implementing joint projects in the countries where it operates. At hulo, we believe that sharing and pooling resources and expertise among organizations contributes to increasing the performance of humanitarian logistics and the supply chain.
Our work is based on a collaborative and participatory approach, collective intelligence, and the facilitation of a community of practice. All our activities are structured around a common objective, involving several autonomous and interdependent stakeholders who cooperate horizontally. Governance is distributed, based on consultation, shared responsibility, and voluntary commitment.
In our seven countries of operation, spread across three regions, we implement joint initiatives in the areas of procurement, human resources, and the environment. In support of humanitarian organizations, we coordinate shared international humanitarian transport initiatives to address the most critical humanitarian crises. Finally, we are constantly developing digital solutions to serve the humanitarian community.
To learn more, you can consult the 2025 annual report by clicking on the link January 2025 Annual Impact Report – Hulo
MAIN OBJECTIVE
The main objective of the Administrative Management Assistant position is to support certain administrative activities – both in financial and logistical management – carried out by the Support department for the other departments of the hulo cooperative.
MISSIONS
#1: Contribute to the respect and implementation of the cooperative’s purchasing procedure
- Mastering the Hulo purchasing process and being able to explain it to the parties involved.
- To support applicants in carrying out the various stages of the purchasing procedure.
- Support applicants in identifying and selecting suppliers.
- Follow up on the validation of the necessary documents on the Lucca and XodoSign platforms and ensure their archiving in the corresponding folders of the SharePoint hulo.
#2: Contribute to the accounting and budgetary monitoring of the cooperative
- Contribute to the verification (quality control and completeness), analytical coding, and monthly transmission of accounting documents to the accounting firm.
- Supporting budget line managers by completing the various monitoring and management tools as quotes and invoices are received from suppliers.
#3: Contribute to the cooperative’s logistical management
- Contribute to the management of the cooperative’s work environment
- Contribute to the monitoring of IT equipment
#4: Participate in managing employee travel within France for the cooperative
- Contribute to visa applications in conjunction with applicants and the Administrative Management Officer
- Support the Administrative Manager in identifying hotels or flights when necessary.
YOUR PROFILE
Education/Experience
- Bachelor’s degree (BAC+3) to Master’s degree (BAC+5) in management, finance or business
- 6 months of experience expected in similar roles
- Experience in the humanitarian sector is an asset
Required skills
- Proficiency in Microsoft Office required, advanced Excel level
- Understanding of humanitarian finance and/or accounting systems
- Fluency in French and English required
Personal qualities
- Rigour and attention to detail
- Good communication skills (written and oral)
- Ability to adapt in a dynamic and demanding environment.
HULO WILL OFFER YOU THE FOLLOWING CONDITIONS
Full-time internship
- Based in Montreuil
- Duration: 5 months (May 11, 2026 – October 16, 2026)
- Mandatory internship agreement
- Internship allowance: as per legal provisions, i.e., €4.90/hour. The allowance is calculated pro rata to the actual hours worked during the month. (On average, 1 month = 154 hours, i.e., 22 days of 7 hours/day).
- Vacation time: 2 days/month
- Remote work possible
- Public transport: 50% of the fixed cost of commuting to work is covered.
- Meal vouchers: face value of €8, 60% covered by Hulo
- Specific conditions and skills: prolonged sitting, oral expression, work on a screen, telephone contact.
How to apply
Do you recognize yourself in this description?
If so, send us your CV (saved as CV_LASTNAME_Firstname) and Cover Letter (saved as LM_LASTNAME_Firstname) BY EMAIL ONLY to auxane.prouvot @ hulo.coop with JO_hulo_054 as the subject.
Applications containing only CVs will not be considered.
Hulo reserves the right to close recruitment before the advertised deadline. Thank you for your understanding.