The Danish Refugee Council (DRC) is one of the world’s leading humanitarian NGOs, working in more than 40 countries to provide appropriate, rights-based assistance to refugees, asylum seekers, internally displaced persons, returnees, and migrants. DRC has been present in Colombia since 2011, but in 2018 it expanded its operations in response to the Venezuelan crisis. Currently, DRC Colombia is implementing a protection-focused humanitarian response for Venezuelan refugees and migrants, as well as returning Colombians, in Colombian cities such as Riohacha, Barranquilla, and Bogotá. It is also currently expanding its activities to Nariño and Norte de Santander.
GENERAL JOB DESCRIPTION:
Ensure the administrative, financial, budgetary and logistical management of the base, guaranteeing efficient operations, compliance with DRC and donor procedures, internal control, and operational support to program teams.
Responsibilities:
At the human resources level:
- Team management and administration
- Coordinate and supervise the activities of the support team, ensuring compliance with objectives and procedures.
- To train, support and strengthen the capabilities of the staff, including monitoring their professional development.
- Manage administrative processes of recruitment, hiring, performance evaluations and training.
- Participate in briefings, operational meetings and the integration of new staff; assume the transmission of alerts or critical information when necessary.
- Carry out human resources procedures when required by the national office.
At the financial level
Treasury / Accounting
- Manage the treasury of the Nariño bases, ensuring the adequate provisioning of banks and cash boxes, the execution of transfers and the physical and administrative security of the funds.
- Prepare cash flow forecasts together with program managers to ensure operational continuity.
- Oversee the accounting of the base, including daily records, bank reconciliations, provisions and monthly closings, ensuring the quality, accuracy and traceability of financial information.
- Ensure compliance with the financial, tax and regulatory obligations required by the DIAN and other entities.
- Supervise the submission to the National Office of mandatory financial reports (bank reconciliations and petty cash counts)
- Supervise and strengthen internal financial and accounting controls, promoting transparency in the use of funds.
- Support internal and external audits by providing accurate, complete, and up-to-date documentation
- Stay up-to-date on accounting, tax regulations and institutional accountability policies.
Budget monitoring
- Ensure thorough and effective budgetary control, guaranteeing accountability and compliance with donor and headquarters standards in all financial documentation.
- Periodically update and analyze the budget tracking tools (BFU, Staff Allocation Tables and Fixed Expenses) in coordination with the Area Manager and Program Managers.
- Reconciling budget execution with the actual progress of activities, identifying deviations and early warnings.
- Control and monitor base operating costs to ensure operational efficiency.
- Prepare budget proposals that include the support costs of the Nariño offices, in coordination with the program teams and considering the human resource needs.
- Ensure that salary cost allocations and timesheets are recorded correctly and in a timely manner.
At the logistical level:
Procurement Management:
- Monitor the purchasing environment, keep the supplier register up to date, and ensure annual procurement planning in accordance with purchasing plans and activities.
- Ensure compliance with the Operations Manual, DRC purchasing procedures, and donor requirements.
- Coordinate the processes of acquiring goods and services according to the purchasing plans and defined thresholds.
- Monitor the traceability of requisitions in Dynamics (ERP) until final receipt.
- Implement audit recommendations and strengthen relationships with suppliers to ensure contractual performance.
- Coordinate with programs the logistical planning and conduct regular procurement training for technical and administrative teams.
Fleet Management
- Ensure compliance with safety standards and fleet procedures by supervising the team of drivers.
- Manage rental contracts, maintenance, movement plans and fuel consumption controls.
- Oversee maintenance, repairs, movement plans and availability of safety equipment.
- Conduct regular training and performance checks for driving personnel.
Asset Management
- Lead the control of asset inventories and ensure their proper use and traceability.
- Supervise the distribution, operation and maintenance of communication equipment and systems.
- Ensure the application of asset and telecommunications procedures established in the Operations Manual.
Warehouse Management
- Ensure compliance with storage procedures, inventory accuracy, and proper management of humanitarian kits.
- Supervise physical inventories and proper handling of supplies and expired/unusable products.
Quality control
- Implement anti-fraud controls and quality mechanisms in all logistics operations.
- Coordinate inspections, internal audits, and corrective actions.
- Ensure that logistics operations respond to the context and safety guidelines.
Experience and technical skills:
- 3 years working with international NGOs.
- 3 years of experience in financial management
- 3 years of experience in team management and staff supervision.
- Desirable: experience in purchasing, planning, conflict resolution skills, adaptability to difficult contexts, and knowledge of human resources.
Education
(Include certificates, licenses) professional in Business Administration, Logistics or related areas.
Languages
Spanish required, English preferred.
All DRC roles require the holder to master basic DRC competencies:
- Achieving excellence : focusing on achieving results and ensuring efficient processes.
- Collaboration : involve relevant parties and encourage feedback.
- Taking the initiative : taking ownership and initiative while seeking innovation.
- Communicate : listen and speak effectively and honestly.
- Demonstration of integrity : Act in accordance with DRC’s vision and values.
We offer:
- The opportunity to belong to one of the best NGOs worldwide.
- Access to over 1,000 free online training courses and certificates.
- Prepaid medical insurance, 100% policy coverage for the employee, and a special price for
- beneficiaries.
- National contract for work or labor with all legal benefits.
- Salary starting at $5,560,000 depending on the candidate’s experience and skills.
- Start date: May 2026.
- Salary and conditions in accordance with the terms of employment in Colombia.
Application process
All applicants must upload only a cover letter (1 page) and a resume
Updated (not exceeding 3 pages) no further support will be received through this channel.
Applications submitted via email will not be considered!
Application closing date: April 28, 2026 at 11:59 am Local Time.
If you apply, it is understood that you have immediate availability to work in Tumaco, Nariño.
Please note that applications will be reviewed continuously and interviews will be scheduled as soon as a suitable candidate is identified. DRC reserves the right to close the vacancy before the deadline once a suitable candidate is identified. If you are interested in this position, we recommend applying as soon as possible.
Please register through the website www.drc.ngo . Support Service Team Leader
Note 1: Applicants to this call for applications authorize DRC to validate the personal information provided in their resume. Their identity will be checked against public and private databases for the sole purpose of validating the information, in accordance with our anti-fraud, anti-money laundering, and counter-terrorism financing policies.
Note 2: Applicants who freely and voluntarily wish to participate in the selection process for the position in this call for applications must strictly adhere to the applicable regulations (suitability of the presented qualifications, personal and individual execution of tests, and truthfulness of information), adhering to DRC’s anti-fraud manuals and policies, under penalty of disqualification for any applicant who engages in any irregularity, as determined by the organization, even based on mere suspicion, and even for possible criminal conduct under Colombian law.