Syria is entering a new phase where pure humanitarian operations will side with early recovery and recovery interventions. According to the latest UN figures, about 15 million people remains still in need of humanitarian response, including about 6.5 million IDPs, while over 5 million Syrians refugees in neighboring countries or in Europe. Threats from explosive remnants of war, lack of recovery in both the health and education sectors make Syria still a fragile context.
HI is managing a humanitarian program covering most of Syria’s governorates, particularly, in north and center Syria:
1. Support to health partners (mainly hospitals) for the provision of multi-disciplinary rehabilitation services (physiotherapy, assistive devices, prosthetics and orthotics and PSS).
2. Education to the risks and effects caused by conventional weapons (including mines, explosive remnants of war and small arms light weapons) and urgent marking of hazardous areas; and non-technical surveys of potential contaminated areas and clearance activities.
- Community based protection for safe returns and support for the inclusion of persons with disabilities and other vulnerable people in the humanitarian assistance.
- Preparedness activities against manmade and non-manmade related disasters 4. Inclusive Education in partnership with education actors.
Details relating to security risks, isolation, travel and living conditions
Security is stable in the capital, where amenities, hospitals and basic commodities are available.
Security is mostly stable in all areas of intervention, with recurrency of some violence in areas as Deir Al Zor, Homs, Aleppo.
MISSIONS/SPECIFIC RESPONSABILITIES
Reporting to the regional finance manager, the area/affiliated finance manager ensure the efficient management of finances for the country or area of intervention under his or her responsibility. The Finance Manager is responsible for leading the finance teams, ensuring compliance with HI’s standards and local rules in the finance field, financial strategy and steering and operational financial management within his/her area of responsibility.
Missions
1. Strategy and steering
* Contributes towards the drafting, revision and implementation of the financial section
of Operational Strategy (StratOp) within his or her area of responsibility area and in
line with HI’s financial policies.
* Oversees the breakdown of financial strategy into action plans and advises on
financial issues.
* Produces, compiles and analyses financial indicators and, if necessary, creates
additional indicators.
* Is in charge of the assessment, mitigation and treatment of financial risks and
disputes.
* Reports on financial incidents and risks and their treatment to his or her line manager
and functional managers.
* Oversees HI external representation activities related to financial issues, takes part in
inter-NGO working groups and ensures the development of partnerships in his or her
geographical area.
* Leads the financial capacity assessment of local partners and the resulting capacity
building plans.
2. Standards and Expertise
* Oversees the deployment and monitors compliance with all of HI’s financial policies,
processes and tools within his or her area of responsibility and, if necessary, develops
specific financial tools overseen by his or her line and functional management.
* Directs and controls HI’s compliance with the legal framework of the country or
countries of intervention and monitors changes in standards and case law and in the
practices of other stakeholders working in the finance field.
* Ensures the production and filing of financial documents ensuring the legality of HI’s
operations in the country or countries of intervention.
* Ensures implementation of and compliance with procedure for archiving financial
documents and the publication and updating of financial documents in the dedicated
workspaces.
* Suggests improvements to process and tools within its area of responsibility if
necessary.
3. Internal Control
Identifies risks and contributes to risk mapping within its area of responsibility.
* Checks compliance with process in force and the quality of first-level controls.
* Ensures the effectiveness of risk management and internal control systems.
* Ensures that the internal control standards defined by the organisation are applied,
by carrying out spot checks.
* Ensures the implementation of recommendations and the remediation of identified
non-compliances and internal control weaknesses.
* Implements indicators/KPIs and dashboards relating to risk management and internal
control within its area of responsibility.
* Reinforces the rules of internal control according to the context of intervention.
4. Operational Implementation
4.1 Ensures financial and budget management
* Supervises the drafting of budgets and verifies that HI’s funds are being used in an
optimal manner in his area of responsibility.
* Analyses and optimises the funding structure, identifies and anticipates drift risks.
* Ensures the accuracy and updating of financial information and coordinates the
process of reporting and compiling financial information in accordance with the
financial calendar.
* Produces the summary notes necessary for financial management and identifies
risks. Supports budget holders with their financial steering.
* Analyses the financial aspects of partnership agreements and checks the accuracy
and conformity of partners’ accounts and documentation before payment.
4.2 Ensures accounts management
* Is the focal person on accounting issues. Anticipates derogations to standing procedures in case of emergency;
Ensures the accuracy and information and coordinates the process of reporting and compiling accounts information in accordance with the financial calendar.
* Directs the development of all accounting processes under his or her responsibility, ensuring their compliance with the accounting reference framework (procedures, tools) and their incorporation into of the accounting information system (IS).
* Consolidates, checks and validates all entries and documents for the monthly and annual closing of accounts, in particular bank reconciliations, justification of payable and receivable accounts and monitoring of fixed assets.
* Ensures that applications for Value Added Tax (VAT) exemptions are filed and checks the declarations submitted to the authorities.
* Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax matters.
* Ensures implementation of and compliance with procedure for archiving supporting documents, in particular by ensuring the quality of paper and digital supporting documents, and sends supporting documents (paper and digital format) to their final storage locations.
* Provides the supporting documents asked for by internal or external auditors.
4.3 Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations
* Directs the drafting of funding proposals for institutional donors and the construction
of funding schedules:
* Supervises and accompanies the drafting of funding proposals and optimises the
funding schedules (coverage of office and support costs); compiles and coordinates
multi-programme proposals when the programme is the lead.
* Examines, alerts to and even negotiates the conditions of funding agreements before
they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits , etc.). Ensures that these
obligations are realistic and compatible with HI procedures.
* Controls the monitoring of expenditure against funding and reports to the budget holders at coordination level, while supervise the same activity at field level. Monitors consumption rates, issues alerts in the event of a risk of noncompliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
* Ensures that checks on financial expenditure carried out by partners are conducted in compliance with the HI and donor framework, and that checks of the accuracy and compliance of the partner’s accounts and documentation are carried out before paying or clearing the advance to the partner.
* Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines.
* Ensures consistency between donor GL data and financial report data. Where applicable, ensures that analytical modifications are entered and/or budget modifications are integrated into the Financial Information System (SIF) and traces all extra-accounting entries.
* Ensures that donor payments are made or reminders sent and that line and functional managers are informed of delays in payments.
* Archives budgets and financial reports shared with donors (with internal and external versions) in the dedicated space (or ensures that they are archived).
* Ensures that information concerning donor contracts is entered in the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
* Identifies and shares administrative documents intended for donors (due diligence).
* Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented.
4.4 Ensures cash-flow management
* Is the focal person on cash-flow issues.
* Examines, formalises and optimises requests for funds in order to ensure the
availability of cash in cash boxes and bank accounts and meet the financial needs of
the mission.
* Ensures the provisioning of cash boxes, contributes to bank reconciliation operations,
carries out cash box/safe inventories under its responsibility
* Provides any documents relating to cash management requested by internal and
external auditors, as well as the documents required to meet banking compliance
requirements within his or her area of responsibility.
* Evaluates and provides means of payment adapted to the needs of the mission and
ensures compliance with payment rules according to the defined thresholds.
* Oversees procedure for the security and storage of funds, including security
thresholds, and proposes adaptations to the context if necessary.
* Ensures the completion of requests to open or close bank accounts on behalf of the
organisation according to operational needs and the updating of bank signatories.
* Identifies exchange rate risks and puts measures in place to mitigate these risks.
- Profession facilitation
* Puts in place and monitors the elements of his or her profession that fall within his or
her area of responsibility: dissemination, use and contribution to revisions of
standards, monitoring of recommendations for the skills development of the teams,
etc.
* Coordinates profession facilitation in his or her area of responsibility, fosters a team
spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.
* Develops a pool of local talent.
* Provides briefings and debriefings on financial aspects for the people working within
its area of responsibility.
* Participates in the training of peers.
* Participates in the recruitment and organises the induction of new team members.
* Ensures continuity of service within the area of responsibility of his/her team (may be
required to organise a replacement or to replace a member of his/her team).
6. Emergency preparedness and response
* Leads the emergency preparedness actions in his/her department and, in case of
emergency, reorganizes the priorities of his/her team according to the humanitarian
imperative, in order to ensure HI’s quick and efficient response.
PROFILE SOUGHT/OTHER SKILLS
– At least 5 years of professional experience in finance domain
– At least 3 years of experience in management of multi sectorial large grant spread across multiple basis
– Strong team management and organizational skills required
– High level of autonomy and initiative required
– Strong interpersonal and intercultural skills required
– Strong computer skills (use of MS Word, Excel, Outlook and other relevant software) required
– Ability to work under high pressure required
– High level of motivation and proactivity
– Fluency in oral and written English is compulsory
– Arabic skills are a strong asset
– Solid experience in capacity building of local staff, department restructuring will be considered a strong asset.
CONDITIONS:
Contract duration : 12 months contract starting from June 2026
Location: Damascus or Aleppo with frequent travels to the field
If you are a resident of the country, the local package applies. National applications are strongly encouraged.
Applications will be processed on an ongoing basis, don’t wait for applying!
Only successful candidates will be contacted.
How to apply
Please fill the application and attach the CV through this link:
https://forms.gle/jKnAco727tFmRP9X8