DIRECTOR OF LOGISTICS AND SUPPLY CHAIN (BASED IN ANY MSF OCBA HUB) At Médecins Sans Frontières

POSITION BASED IN ANY MSF-OCBA HUB SUBJECTED TO FEASIBILITIES

In line with the values that guide the actions of our organization around the world, MSF OCBA is committed to promoting diversity, equity and inclusion; for this reason, we will strongly prioritize applications from socially underrepresented groups who meet the requirements.

GENERAL CONTEXT

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

The MSF movement is built around several operational directorates. MSF OCBA is one of those directorates. The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona and decentralized in Nairobi, Dakar, Amman and Bogota. The field operations are guided and supported by 5 Operational Cells, the Emergency Unit, and other departments supporting operations.

GENERAL OBJECTIVE AND CONTEXT

The Logistics Director’s mission is to ensure the proper functioning of the supply chain and the logistic technical support required for running operations. Reporting to the General Director, in close contact with the Director of Operations and forming part of the Management Team, s/he will be responsible for coordinating and managing technical support activities and supply to missions and programmes, purchases and internal logistics. Depending on the strategic lines defined by the Executive Plan, s/he is responsible for ensuring analysis of the logistical organisation and the supply chain, and for proposing strategies which ensure their correct functioning, along with efficient resource management and guaranteeing coordination accountability and agreement with Operations and the General Management.

Forming part of the Management Team, s/he designs, proposes and implements the decisions and strategic plans adopted by it. S/he participates in the reflection and decision-making process relating to operations, the social mission, the role of the association, the evolution and its positioning within the MSF movement and civil society. S/he participates in the reflection process on the suitability of the means required for the implementation of the operational project. S/he is responsible for logistics and supply accountability.

S/he is an active participant of international forums and platforms, relating logistics and participates in the creation and execution of response strategies to meet the requirements of the movement in both areas in the short and long term. S/he represents OCBA in the Board (CA) of MSF Logistique, however for all other Supply Chain international forums and platforms (such as ESCC or Quartet), these functions are delegated to the Head of Supply Chain.

S/he manages the Logistics and Supply Chain Department, which is divided into four areas: Operational Logistics, Technical Logistics, Supply Chain and Internal Logistics Unit. In conjunction with the services and units’ heads, S/he manages the activity and defines the organisation of the department, the objectives to be achieved and the monitoring and appraisal of staff.

MAIN RESPONSABILITIES, FUNCTIONS AND TASKS

• Design and implement the Logistic Department’s strategies, ensuring their contribution to the general objectives and making sure that they fall in line with the organisation’s values and principles.
• Prepare and develop the department’s planning and guarantee coherence with the organisation’s objectives.
• Propose strategies and policies that allow for logistical response to operational needs.
• Guarantee correct technical development that allows for the anticipation of future operational challenges.
• Analyse and define the most suitable technical support structure for responding to operational requirements.
• Participate, as a member of the Management Team, in the analysis and definition of policies and strategies.
• Guarantee an efficient and effective process throughout the missions’ supply chain.
• Ensure that the purchasing process in the HQ is based on efficiency, quality and cost control.
• Ensure the definition and implementation of activities related to all technical families encompassed in the Logistics Department (WHS, energy, transport, Biomed, construction, refuge, food distribution, GIS, applied security, etc.).
• Ensure that the purchasing and supply processes have access to the required technological support for the operational requirements and established criteria.
• Ensure management of internal services which matches the needs of the organisation, both in the areas of internal logistics and maintenance of the physical structure, such as the reception area.
• Define and implement the Annual Department Logistics Plan in accordance with the objectives defined in the Strategic Plan.
• Support Log & Supply department heads and staff so that they implement the plan in accordance with the agreed objectives, carrying out performance management system and ensuring development and growth.
• Represent the Operational Centre at international meetings, in Logistics Directors Platform, actively participating in the reflection and the definition of common goals, helping to develop a logistics vision and strategy on an international level; monitor, support and contribute international projects.
• Foster collaborative relationships within the MSF movement, including supply centres.
• Stimulate collaboration with other relevant organisations and institutions for the development of different areas of humanitarian logistics, such as universities and research centres.

SELECTION CRITERIA

• Strategic understanding of logistical and supply chain function, as well as the management of complex organisations.
• Experience in supply chain management.
• Experience in coordination and management of teams.
• MSF field experience in similar positions.
• Good command of English. Spanish and French are an asset.
• User-level computer knowledge.
• Availability to travel.

CONDITIONS

• Position based in any MSF-OCBA Hub (Barcelona, MSF-Spain office delegations, Amman, Dakar or Nairobi). Final location will be subject to the employability of the preselected candidate (residency, work permit, etc.).
• Full-time job.
• Minimum commitment with the position of 3 years (extensible to 6) – this is a forced rotation position.
• Annual Gross Salary: level HQ-7A (divided in 12 monthly payments) + secondary benefits based on MSF OCBA Reward Policy. Subjected to local conditions.
• Starting date: June 2023.