**CONTRACTING SUBJECT TO AVAILABILITY OF DONOR FUNDS**
The Organization
Through its work in 75 developing countries in Africa, Asia and the Americas, Plan International seeks to reach as many children as possible, particularly those who are excluded or marginalized, with high-quality programs that deliver lasting benefits by increasing their income, working in partnership with others and operating effectively, especially in humanitarian response contexts.
Plan International promotes children’s rights and is committed to protecting children and promoting gender equality. Therefore, it takes the necessary steps to ensure that its interventions and the actions of its staff are in accordance with this policy. Furthermore, we respect the principle of equal opportunities and non-discrimination against individuals based on race, color, gender, age, origin, language, disability, sexual orientation, religious and/or political beliefs, marital status, or pregnancy.
Purpose
Provide administrative and operational accounting support to the project, ensuring the proper organization, safekeeping, and control of active and inactive financial documentation. Also, manage the safekeeping and timely supply of office materials for the Finance staff, contributing to business continuity. Handle confidential information, including bank details and Plan International’s financial statements, under strict standards of ethics, security, and discretion.
MAIN RESPONSIBILITIES
1. Process financial information and maintain files.
2. Prepare and analyze financial information.
3. Support payroll preparation, ensuring compliance with national financial regulations and labor laws.
4. Update tax information in the current systems.
5. Manage fixed assets in SAP.
ACTIVITIES FOR EACH RESPONSIBILITY
1. Process financial information and maintain files.
– Control, deliver, monitor, and safeguard checks or batch transfers
– Process entries in SAP
– Monitor petty cash
– Seal and safeguard supporting documentation.
– Confirm payment status electronically with the bank and send the information to the Administrative Support teams of the Program Units, Suppliers, and CO Staff
– Perform the Supplier settlement process in SAP
– Support the administration/custody of the accounting file
– Process month-end closing adjustment entries
– Perform check settlement in SAP.
– Process daily and month-end closing adjustment entries
– Process advance settlement entries for partners, communities, and staff
– Support the accountant in reviewing payment requests.
– Process invoice and tax records in SAP
– Manage/maintain Plan Inc.’s accounting records
– Process prepayment records
– Process weekly income and bank charge records
Success indicators:
– Monthly accounting closings processed with complete information within the established schedule.
2. Prepare and analyze financial information.
– Reconcile fixed assets in SAP.
– Reconcile payroll.
– Issue advance reports to Partners, Communities, and Staff and send them to the Program Units and CO Staff, copying the Head of Finance.
– Monitor advance payment due dates for Partners, Communities, and Staff with the Administrative Support of the Program Units.
– Report payroll entries charged to each Grant.
– Record adjustments to advances for Partners, Communities, and Staff based on feedback from the Offices.
– Support the accountant in reconciling balance sheet accounts
. – Provide supporting information/documents to the Grants area.
– Prepare bank reconciliations and follow up on reconciling items for accounting purposes.
– Reconcile prepayments and follow up on reconciling items for accounting purposes.
Success indicators:
– Financial reports issued according to user requirements within the established timeframe.
– Financial assistance
– Transaction records
– Financial reports
– Fixed asset reports
– Grant reports
3. Update tax information in the current systems
– Consolidate and process electronic tax withholding receipts.
– Safeguard and maintain an up-to-date file of withholding receipts.
– Prepare the report for the tax return.
– Reconcile taxes and follow up on unreconciled items for their timely recording.
Success indicators:
– Tax returns and tax information submitted within the deadlines established by the country’s tax system.
4. Fixed Asset Management in SAP
– Recording asset purchases
– Recording asset disposals
– Performing monthly depreciation and posting to the corresponding accounts
Success indicators:
– Financial reports issued according to user requirements within the established schedule.
Problem Solving:
In transaction management, there may be challenges associated with system saturation, which limits the agility of processes; in this context, it is key to optimize planning and time management for the timely processing of payments and document management, ensuring greater efficiency and compliance in operations.
Responsibility in emergency situations:
Support in the accounting and financial management processes aligned with the Emergency Protocol for Finance.
SAFEGUARDING
Ensures that Plan International’s global policies for the protection of children and young people and gender equality and inclusion are fully integrated in accordance with policy principles and requirements, including relevant implementation standards and guidelines as applicable to their area of ​​responsibility. This includes, but is not limited to, ensuring that staff and partners are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of ​​work, and that concerns are reported and addressed in accordance with appropriate procedures.
Knowledge, skills, behaviors, and experience required to achieve the job objectives:
Qualifications:
– Bachelor’s degree in Accounting.
– Minimum 2 years of experience in related positions such as Accounting and/or Finance Assistants.
– Proficiency in Financial Systems.
– Proficiency in Tax Software.
– Excellent command of Microsoft Office.
– Basic knowledge of English.
Specific skills for the position:
– Planning and organizational skills
– Analytical and synthesis skills
– Confidentiality
– Aptitude for financial/accounting calculations and analysis
– Flexibility
– Clear and fluent communication
– Proactivity
– Problem-solving skills
Other requirements:
– Empathy towards gender equality.
– Social sensitivity
. – Interest in and commitment to working with children.
Leadership behaviors:
– Promotes the correct application of the Operations Manual
– Promotes the Child Protection and Gender Equality Policy
– Promotes compliance with the Anti-Fraud and Anti-Corruption Policy
– Commits to zero tolerance for child abuse and adheres to the Code of Conduct.
Physical environment and requirements:
– Physical characteristics of the work: does not require significant physical effort. Requires close attention to data entry, document review, and reservations.
– Environmental characteristics of the work: 90% of the work is done in the central office and the remaining 10% in fieldwork in Program Units, communities, with partners, among others. The position does not involve significant risks.
Level of contact with children:
Low: There is no contact or there is very infrequent interaction
Work location: Tegucigalpa
Type of function: Programmatic
Reports to: National Accountant
Closing date: May 6, 2026
Plan International Values
We work to achieve lasting change
– I have the courage to challenge the way we and others work to ensure we all achieve the best results.
– I take the initiative to find new and better ways of doing my work.
– I focus my efforts on what will make the greatest contribution to Plan International’s purpose and strategic goals.
– I am flexible and adapt my work methods when necessary.
– I seek and use information about the efficiency and effectiveness of my work to improve my contribution.
– I persevere and encourage others to maintain a positive outlook in the face of setbacks and adversity.
We are inclusive and transparent
. I take responsibility and hold others (inside and outside the organization) accountable for what we have agreed to do and for the impact of our actions on others.
I am open, honest, and transparent about my work.
I am not afraid to admit my mistakes; I try to correct them and do better next time.
I voluntarily share information to support effective decision-making within my team and beyond.
I stand up and challenge others when I see them doing something wrong.
I am honest in how I use resources and do not waste them.
Together we do it well
– I offer information, experience, and support to colleagues across Plan International and others to help us achieve our shared goals.
– I adhere to the agreed-upon codes of conduct in my work with my team and others.
– I develop improvements and solutions by working collaboratively with my colleagues and others.
– I help my teammates and others to face challenges and celebrate successes.
– I ask for help when I need it, and I seek and listen to feedback from others to learn and improve.
– I value the contributions of colleagues across Plan International.
We foster inclusion and empowerment
– I help create an environment where children, youth, communities, partners, and colleagues feel supported and safe.
– I respect and attend to the rights and needs of every person.
– I listen to others with humility and value their opinions, beliefs, and perspectives, challenging my own point of view.
– I address and challenge direct and indirect forms of discrimination, gender inequality, intimidation, and harassment.
– I encourage the people I work with to influence decisions and develop themselves.
– When appropriate, I involve children and youth in decisions that affect them.
Early application is recommended, as we will be reviewing applications during the advertising period and reserve the right to close the ad early.
In accordance with Plan International’s “Safeguarding Children” and “Young People” policy, a series of pre-employment checks will be carried out.
As an international, child-centered community development organization, Plan International is fully committed to promoting the realization of children’s rights, including their right to protection from violence and abuse. This means we have particular responsibilities towards the children we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or putting children at risk.
Plan International operates an equal opportunities policy and actively promotes diversity, receiving applications from all areas of the international community.
How to apply
https://jobs.plan-international.org/job-invite/54017