Duration: 2 months
Purpose of the Role
The Project Coordinator is responsible for the end-to-end management of project implementation in Lebanon, ensuring that programmatic activities are delivered effectively while operational systems (logistics, HR, finance, and administration) are aligned and responsive to project needs. The role serves as the central coordination point between program and operations to ensure timely, compliant, and high-quality delivery.
Key Roles and Responsibilities
A. Programmatic Responsibilities (What the project delivers)
1. Project Planning & Implementation
- Lead the development and execution of detailed implementation plans, ensuring alignment with project objectives, targets, and timelines.
- Translate project proposals into actionable field-level implementation strategies.
- Ensure timely rollout of activities across all project locations.
- Coordinate technical inputs (health, MHPSS, WASH, etc. depending on project scope) into implementation plans.
2. Activity Implementation & Supervision
- Oversee delivery of all project activities (e.g., service provision, outreach, training, distributions, awareness sessions).
- Ensure activities meet quality standards, technical guidelines, and donor requirements.
- Supervise field teams and ensure clarity of roles, targets, and daily execution.
- Troubleshoot implementation challenges and adjust plans as needed.
3. Field Monitoring & Quality Assurance
- Conduct regular field visits to monitor progress against targets and timelines.
- Verify quality of services and adherence to technical standards.
- Identify gaps, risks, and delays and implement corrective actions.
- Ensure accountability to affected populations through feedback mechanisms.
4. Partner & Community Coordination
- Coordinate with implementing partners, community leaders, and local authorities.
- Facilitate community engagement and participation in project activities.
- Ensure community feedback is collected, analyzed, and integrated into programming.
5. Monitoring, Evaluation, Accountability & Learning (MEAL)
- Ensure proper data collection, validation, and reporting in coordination with MEAL teams.
- Track project indicators and ensure achievement of outputs and outcomes.
- Support assessments, surveys, and evaluations.
- Document lessons learned, best practices, and adaptive programming decisions.
6. Reporting & Documentation
- Lead preparation of narrative reports (weekly, monthly, donor reports).
- Ensure accurate and timely reporting of activities, achievements, and challenges.
- Maintain updated project documentation (workplans, trackers, reports, minutes).
B. Operational Responsibilities
1. Logistics & Supply Chain
- Coordinate procurement planning aligned with activity implementation plans.
- Ensure timely sourcing, delivery, and distribution of supplies and equipment.
- Monitor stock levels, warehousing, and asset management.
- Ensure compliance with procurement policies and donor requirements.
2. Human Resources Management
- Support recruitment, onboarding, and deployment of project staff.
- Supervise project staff performance and ensure capacity building where needed.
- Manage staff schedules, leave planning, and field deployments.
- Promote a positive team environment and ensure staff adherence to policies.
3. Finance & Budget Management
- Monitor budget utilization against project plans.
- Support budget forecasting and expenditure tracking.
- Review and validate expenses to ensure compliance with donor regulations.
- Coordinate with finance teams on payments, advances, and financial reporting.
4. Administration & Compliance
- Ensure all project activities comply with organizational policies and donor requirements.
- Maintain proper documentation for audits and reporting purposes.
- Ensure adherence to national regulations and administrative procedures.
5. Safety, Security & Risk Management
- Monitor security context and adapt implementation accordingly.
- Ensure compliance with safety and security protocols during field operations.
- Identify operational and programmatic risks and implement mitigation measures.
C. Integrated Coordination Role (The “bridge” function)
- Align program needs with operational planning (HR, logistics, finance).
- Ensure resources are mobilized in advance of activity implementation.
- Facilitate coordination between program, operations, and support departments.
- Support emergency response scale-up and flexible reprogramming when needed.
- Provide regular updates to senior management on both programmatic progress and operational constraints.
D. Representation & External Coordination
- Represent the organization in coordination meetings, clusters, and stakeholder forums.
- Liaise with donors, partners, and authorities as needed.
- Support visibility and communication of project achievements.
Qualifications & Experience
- Bachelor’s or Master’s degree in public health, international development, business administration, or related field.
- Minimum 5–8 years of experience in humanitarian/development settings.
- Proven experience managing both programmatic and operational components.
- Strong experience in project planning, implementation, and reporting.
- Experience in logistics, HR, and financial coordination.
- Experience in complex/emergency contexts, preferably Lebanon.
Skills & Competencies
- Strong leadership and coordination skills
- Ability to manage integrated program and operations functions
- Excellent communication, reporting, and stakeholder engagement skills
- Strong analytical, problem-solving, and decision-making abilities
- Ability to work under pressure and manage competing priorities
Languages
- Fluency in Arabic and English required
Reporting Line
- Reports to: Regional Program Manager and Regional Operations Manager
- Supervises: Project and field staff
- Coordinates with: Operations (HR, Finance, Logistics), MEAL, Technical Teams
Disclaimer:
- Code of Conduct: We uphold a strict Code of Conduct that prohibits any form of misconduct, including sexual exploitation and abuse, trafficking in persons, and violations of ethical standards. This includes addressing conflicts of interest, fraud, corruption, and harassment; and reporting violations promptly, maintaining ethical standards.
- Compliance & Ethics: We strive to maintain the highest standards of compliance and ethics across all aspects of our work. As a member of the team, you are expected to uphold these standards and adhere to UOSSM USA’s and donor compliance and ethics policies. This includes conducting your work with integrity and communicating these values to colleagues and partners, ensuring their adherence to these principles.
- Equal Opportunities: UOSSM USA is dedicated to fostering an inclusive and diverse work environment. We are committed to providing equal employment opportunities to all employees and qualified applicants, regardless of race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or veteran status.
- Safeguarding and Child Safeguarding: At UOSSM USA, we prioritize the safety and protection of all individuals within the communities we serve. All staff and contractors share the responsibility to safeguard and uphold the rights of vulnerable populations, including children and adults at risk. This commitment extends to preventing and addressing instances of sexual exploitation and abuse, as well as any form of exploitation, neglect, or trafficking in persons perpetrated by our staff or partners.
How to apply
To apply for the post, please fill the form application along with your resume/CV in strict confidence to https://forms.gle/H1Ctanqk6zSRDE9U9
Please ensure that documents are sent with the titles “your name-CV-PC”
Note: Only shortlisted will be contacted