Finance Officer – Accounts Payable, 16 At UN Relief and Works Agency for Palestine Refugees in the Near East

Manages the verification and checking of validity, correctness, proper authorization and recording of payment vouchers, journal vouchers and other vouchers being processed in respect of claims/payments arising from the Agency’s various activities to ensure that claims are properly documented and paid correctly and in conformity with Rules, Regulations and Technical Instructions.

Plans, leads, monitors and evaluates the Field Accounts Payable staff; provides technical guidance and ensures that the staff are sufficiently trained to perform their functions; supervises or conducts training sessions as required.

As part of the Field Finance management team, contributes to the development of the annual work plan, guidelines, monitoring and evaluation tools as well as revision and improvement of relevant processes and systems, Field specific manuals, instructions and operational procedures in line with the general ones issued by Headquarters.

Supervises the review and reporting on the outstanding balances in the vendor’s statements of accounts, GR/IR (Goods Receipt/Invoice Receipt) and the personal accounts including payroll deductions of staff members and takes action for settlement and clearance.

Reviews and manages the calculation of claims of separated staff members and ensures that all provident fund, partial and full, withdrawals are correctly processed; ensures that confirmation statements are obtained from vendors and balances are reconciled between vendors’ records and UNRWA books.

Oversees the maintenance of proper records of all contracts and agreements between the Agency and external bodies and ensures the proper recording of all payments under these contracts and agreements.

Answers queries, drafts correspondence and prepares reports and statements concerning his/her functions; advises International and Area staff on their entitlements and liaises with the Departments and external vendors on their payments and entitlements.

Ensures checking the lists of liabilities, commitments and accounts during the closure of accounts and drafts Journal Vouchers to record them in the Agency’s accounts; manages the review and reconciliation on monthly basis the balances recorded in the general ledger with the subsidiary ledgers of the Area Staff Provident Fund accounts in respect of continuing participants credits, voluntary contributions and provident fund loans, and prepares the necessary adjusting accounting vouchers.

Advises Deputy Head, Field Finance Office on Accounts Payable operations, including: Vouchers, accounting actions, outstanding balances, various claims and any other related actions performed by his/her unit and makes relevant recommendations on operational and administrative matters as necessary; acts as Deputy Head Field Finance Office in their short term absence as requested by Head Field Finance Office.

Performs other duties as may be assigned by the supervisor.