Join and be part of a global relief, development and advocacy NGO, dedicated to work with children, families & communities to overcome poverty and injustice. World Vision International was established in 1950 & operates in nearly 101 countries worldwide.
World Vision is committed to the protection of children and we do not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Job purpose:
The aim of this position is to provide comprehensive supply chain support to the WVI Syria Response Programs, specifically within Idleb office. The jobholder will be responsible for supporting the organization’s supply chain processes. The role will require coordination with Jordan supply chain office and all WVI staff in the field office. In addition to supporting the Supply Chain and Admin Officer in Administrative tasks. This position will mainly cover the program support department tasks in Syria, specifically procurement and SCM. The jobholder will work closely with colleagues in Syria daily and coordinate with the procurement team, and SCM Coordinators and Managers to provide the necessary support.
Major Responsibilities:
1. Efficient Local Procurements:
• Conduct and oversee local procurement requests within Syria, adhering to WVI procurement requirements.
• Ensure timely and transparent procurement processes at the field level.
• Keep the supervisor informed of any challenges encountered during local procurements.
2. Collaboration with the Procurement Team:
• Assist the Jordan-based procurement team in executing procurement activities within Syria, aligning with WVI and donor-specific policies.
• Support attendance at procurement committee meetings as required by management.
• Foster coordination with Finance, Admin, and program departments to maintain integrated internal controls.
3. Supplier Relationship and Market Monitoring:
• Collaborate with relevant staff/programs for effective communication, coordination, and planning regarding the order and delivery of supplies.
• Support the establishment and maintenance of ethical, professional relationships with suppliers.
• Conduct inside Syria prices and supplier market surveys as requested by the line Manager, maintaining awareness of current local market conditions
Administrative activities:
4. Supply Management:
• Anticipate office supply needs and order necessary items.
• Distribute supplies to relevant departments or individuals.
• Keep accurate records of inventory.
5. Data Entry and Record Keeping:
• Maintain accurate records by entering data into relevant systems or databases.
• Organize and manage paperwork efficiently.
6. Event Coordination:
• Assist in organizing office events or meetings as required.
• Reserve meeting rooms and manage refreshments for attendees.
7. Document Management:
• Update and maintain office documents,
including leases and contracts.
• Ensure proper word processing and formatting.
8. Office Maintenance:
• Help maintain common areas within the office.
• Perform general office clerk duties and run errands when needed
9. Travel Arrangements:
• Coordinate travel for employees, including booking accommodations and making reservations.
10. Equipment Maintenance:
• Regularly check and maintain office equipment (e.g., printers, computers).
11. Issue Resolution: • Address office-related malfunctions promptly.
• Respond to requests or issues from colleagues.
12. Compliance and Coordination:
• Collaborate with other departments to ensure adherence to established policies.
• Assist with any necessary corporate governance reporting.
13. Miscellaneous Support:
• Undertake additional tasks to support the manager, which may vary based on the sector and specific responsibilities of the manager
Asset Management and Staff Handover:
❖ Manage all WVI assets located in Idleb,
ensuring proper documentation and inventory control.
❖ Oversee the seamless handover of assets for new staff and receiving assets from departing staff.
❖ Implement robust procedures for tracking and maintaining accurate records of WVI assets in Idleb.
❖ Ensure compliance with asset management policies and procedures.
End Results:
❖ Well-documented and organized WVI assets in Idleb.
❖ Efficient handover and receipt processes for assets during staff transitions.
❖ Adherence to asset management policies and accurate record-keeping.
Shipping and Clearance Process Management:
❖ Manage the shipping and clearance process for goods between Turkey and Idleb.
❖ Verify shipment documents and oversee the customs clearance process from the Turkish side.
❖ Ensure compliance with customs regulations and timely processing of clearances.
❖ Implement efficient procedures for tracking and managing shipments.
End Results:
❖ Smooth and compliant shipping and clearance processes for goods between Turkey and Idleb.
❖ Verified shipment documents and timely customs clearances.
❖ Effective tracking and management of all shipments, adhering to WVI policies and customs regulations
Knowledge/Qualifications for the Role.
1. Required Professional Experience
• Require experience in the humanitarian field, procurement process, Supply Chain workflow, Logistics, and warehouse management.
2. Required Education, training, license, registration, and certification:
• Bachelor’s Degree (Preferred in related studies)
3. Preferred Knowledge and Qualifications
• Personal Management, including initiative, self-motivation, and direction
• Ability to set priorities and undertake new tasks quickly
• Ability to interpret and explain complex formal documents and systems, and assist others to apply them
• Strong management skills, including attention to details.
• Advanced Computer skills (Word, Excel, Access, Outlook)
• Knowledge of local Customs and Tax regulations
• Strong Analytical skills • Good English communication skills (oral and written)
4. Travel and/or Work Environment Requirement
• Frequent field visits
5. Physical Requirements
• Non
6. Language Requirements
• Arabic and Englis
How to apply
If you meet our requirements, please submit your resume via the link below, only applications submitted via our link are accepted. https://sy-koboviews.lmms.org/x/ApeUSKaI