Associate Programme Officer, P2, Kawambwa At UN High Commissioner for Refugees

Organizational Setting and Work Relationships

The Associate Programme Officer may be based in HQ, field/regional bureau, typically reporting to and be guided by the Program officer and may supervise a small team of local staff. He/she may refer to UNHCR¿s Programme Manual (Chapter IV), UNHCR’s corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance. The Associate Programme Officer will provide programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. S/he will coordinate with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. The incumbent will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR¿s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), and corporate positions on SDGs. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

– Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning.

– Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities.

– Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps.

– Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions.

– Support the revision and analysis of plans, mid-year and year-end reports of UNHCR office(s) in the Area of Responsibility AoR), ensure quality assurance and compliance with established policies, guidelines, procedures and standards.

– Assist in the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern.

– Provide support to ensure a consistent application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others.

– Contribute to ensure consistent and coherent monitoring approaches, tools and systems across the region, in line with global standards and polices.

– Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes.

– Oversee a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues. – Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Economics; Business Administration; Social Sciences; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Programme Management Certification Programme in Programme Management (CP-PM) (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential: Demonstrated experience in programme management including familiarization with the OMC and sound knowledge of Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting.

Desirable: Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities.

Functional Skills

MG-Project Management PG-Results-Based Management PG-UNHCR’s Programmes PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Considering the nature of operation, the selected candidate should have solid knowledge and proven experience in Programme Management (at a deep field level) and proven work experience in programming for an integrated settlement whereby refugees and host communities live side by side all combined with experience in ensuring effective management of CBI program. The candidate is expected to coordinate, supervise, and manage the direct and indirect implementation of key sectors (livelihood, field, shelter, energy & environment, wash and public health and CBI) jointly with a variety of partners directly funded by UNHCR as well as operational partners that come on board with their own resources in the context of GCR and CRRF implementation. The S/he should promote team-spirit and proactively and patiently be ready to work with staff who have different competencies in a multicultural environment. While the S/he will be physically located in Field Office Kawambwa, s/he will work closely with and support the Snr. Program Officer located in Lusaka.

Required languages (expected Overall ability is at least B2 level):

,

Desired languages

French

,

Swahili

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

In line with UNHCR’s mandate responsibilities, Field Office Kawambwa supports the Government of the Republic Zambia (GRZ) to provide a favourable protection environment, provide basic needs and promote self-reliance for refugees and asylum seekers in Mantapala refugee settlement in Nchelenge District in collaboration with the Commissioner for Refugees (COR), other UN agencies, NGOs, and other stakeholders. The settlement covers about 8,000 hectares and was opened early 2018 to accommodate refugees from the Democratic Republic of the Congo (DRC) who entered Zambia through Luapula and part of Northern border entry points. The refugees live peacefully with a farming host community consisting of about 7,000 people in 11 villages surrounding the settlement.

From the first arrival of about 600 individuals hosted in Kenani transit centre in Nchelenge district and later relocated to Mantapala settlement, the population of refugees and asylum seekers grew to over 18,700 individuals in June 2022 in the settlement. However, in 2021, the refugees expressed intention to return to their country of origin, the DRC. Thus, since December 2021 to date, the priority focus area in Mantapala operation has been voluntary repatriation (VolRep). As of 31 December 2022, the refugee population had decreased to 7,320 refugees due to the VolRep. Despite the VolRep, a few asylum seekers from DRC continue to arrive in Mantapala on a weekly basis.

In the context of the Comprehensive Refugee Response Framework (CRRF), within the Global Compact on Refugees (GCR) employing the multi-stakeholder approach, UNHCR led UN sister agencies and other partners to support the Government to achieve the objectives of the GCR as Mantapala was designated as a settlement implementing the CRRF approach within the refugee multi-sectoral response. UNHCR has established a Field Office in Kawambwa District in Luapula Province, covering operations in the Northern part of the country.

Living and Working Conditions:

Kawambwa is a small town with very low economic status. The cost of living is generally low. Local shops provide the basics but are not necessarily well stocked. Other commodities can be found in larger towns at the provincial level such as Mansa and Kasama so UNHCR supports staff to go for monthly shopping in these two towns to promote their welfare. There is a GRZ hospital in the district, and a missionary medical facility located in Nchelenge district. Finding accommodation meeting MORRS standards may take time, and therefore, during initial phase of the assignment, new staff members may have to stay in a lodge or hotel at their own costs. The local airlines, Mahogany and Proflight, operate scheduled flights from/to Mansa and Kasama to Lusaka, which is 4 hours drive away from Kawambwa. Zambia is peaceful with minimal security threats. There have been no curfews or restricted movements within Lusaka or elsewhere. Like in other duty stations, staff members are advised not to be complacent and to remain vigilant. International staff members are expected to have security guards from a recognized/recommended security company at their residences.

Additional Qualifications

Skills

FI-General Financial Management, PG-Resource planning

Education

BA: Business Administration (Required), BA: Economics (Required), BA: Law (Required), BA: Social Science (Required)

Certifications

Financial Management – Other, Project Management – Other

Work Experience

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Refugees

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Negotiation & conflict resolution, Organizational awareness, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Add. 3 to Bi-annual Compendium 2022 – Part B

Additional Information

Functional clearance

This position doesn’t require a functional clearance