BHA-LLHS Project Office LAC At Global Network of Civil Society Organisations for Disaster Reduction

We’re looking for a project officer who will support the implementation of the BHA project in the LAC region.

Main purpose of the role

GNDR is seeking to recruit one (1) Project Officer to support project implementation in Latin America and Caribeans respectively..

The Project Officer will support the implementation of the BHA-LLHS project in the selected region and countries of operation. The Project officer will be supervised by the Project Coordinator and work closely with other Project Officers within the project, Regional Leads, Secretariat team, National implementing partners, GNDR members, consultants and advisors.

The Project Officer role encompasses a range of tasks and responsibilities in what is a high-profile and innovative programme that will require constant and meaningful engagement between civil society, local and national governments and other stakeholders.

Position in the organisation

• Accountable to the Project Coordinator
• Part of the Secretariat team and active participant in cross-team working groups;
• At the regional level works closely in liaison with the Regional Leads, Regional Coordinators or Operations Officer.
• Works in close collaboration with other Project Officers in Asia, Europe and Africa.
• Works in close collaboration with all GNDR Secretariat staff, Global Board, membership and project implementing members and other development actors

Overall scope of the role

The remit of this post will cover the following core responsibilities:

1. Support the implementation of BHA project strategy and associated annual work plan
2. Under the supervision of the Project Coordinator, prepare tools and templates for monitoring and reporting of project related activities
3. Coordinate implementation of the BHA objective, outputs and deliverables
4. Write clear and effective monthly and quarterly project reports ls
5. Support training and capacity building interventions related to the project supporting users in communications tools and software used by the network
6. Involvement in the design and compilation production of project tools and materials
7. Provide regional project and country specific information to support GNDR campaigns and events
8. Liaise with selected National Coordinating Organisations (implementing partners) and other secondary partners or actors to provide project data and information
9. Assist with review, quality checks and follow up of the implementing partners (NCOs) deliverables.
10. Information management and reporting
11. External relationships and representation

Specific responsibilities

1. Facilitate the execution of BHA- Nexus strategy and project work plan

• Support the Project Coordinator rollout the implementation of the BHA strategy and workplan in coordination with the Regional staff in the respective regions.
• Develop and maintain a yearly project calendar
• Respond to queries on project activities and branding to GNDR staff, Board and members
• Facilitate implementation of activities that relate to the strategy and project work plan working in coordination with the regional staff

2. Support project implementation in the selected countries

• Liaise with Project Coordinator on the development of work plans and budgets as detailed in the project proposal and work plan.
• Initiating projects, ensuring approvals,, preparing and finalisation of project annual work plans and documents, contributing in budget monitoring and follow-up, and ensure proper closure of completed projects
• Contribute to the monitoring, evaluation and sharing lessons from project /program activities
• Assist with the development of project materials for example, terms of references, project design and planning documents,budgets,work plans.
• Support with the the overall coordination and implementation of the BHA-Nexus Project process and production of key deliverables, including:
• Support implementing organisations/NCOs when needed with the project implementation, analysis, feedback and dissemination.
  • Develop templates action plans,monitoring and reporting for implementing partners utilisation.
  • Assist the implementing organisations /NCOs in collaboration and learning initiatives with key state and non-state stakeholders to discuss results, developing policy positions and preparing national reports.
• Handle requests for BHA- Nexus information, data and enquiries as appropriate

3. Manage agreements with implementing partners

• Support the development and execution of agreements with implementing organisations in each country within the respective regions.
• Track milestones and ways of working outlined in agreements and monitor progress
• Coordinate submission of key deliverables from partners as detailed in their agreements.
• Support preparation of contracting and compliance arrangements with implementing partners
• Respond to day to day queries from staff and members around project related activities
• Provide backstopping support to the implementation of the BHA -Nexus project at country and regional level.

4. Information management and reporting

• Support the Project Coordinator in the production of regional quarterly and annual project reports.
• Preparation and submission of project activity updates and periodic progress reports ( both narrative and financial) in liaison with project coordinator, finance and regional teams.
• Contribute to the development of project briefs for printed and/or digital materials
• Support the dissemination and presentation of key results and findings to target audiences at regional level.
• In close collaboration with the Project Coordinator, Regional teams and the Communications Team, support the dissemination of BHA-Nexus project – related results and recommendations to the Secretariat, Global Board, wider membership and external actors.
• Organising, storing and updating information related to the overall BHA-Nexus project and implementing organisations.
• Promote and support the exchange of knowledge and information generated from the project with GNDR members at regional level in coordination with the project coordinator and regional staff

6. Support the implementation of implementing partners capacity strengthening initiatives

• Contribute to the development of e-learning resources for implementing organisations
• Contribute to the development of training materials around project and capacity strengthening tools and processes to be used by the project
• Assist and support testing of capacity strengthening tools and initiatives as appropriate to strengthen knowledge management / share learning and foster collaborative actions
• Organisation and coordination of training and other capacity building activities at regional or project level in liaison with Project Coordinator and Regional staff.
• Support staff from implementing organisation members in the use of the communications tools and software used by the network

7. Liaise with regional and secretariat staff for promotion and relationship building activities

• Support in the organising of international, regional and national events, seminars, workshops and conferences as appropriate
• Participate in relevant internal cross-team working groups.
• Promote awareness and engagement with the BHA-Nexus project amongst GNDR members, civil society and relevant government actors in selected countries in coordination with the regional and GNDR teams.
• Maintain relationships and alliances with peer organisations / networks and other actors (e.g. Local authorities; Academia; Media) in respective regions to further support the implementation of the project.
• Provide appropriate project related information to support policy and advocacy activities
• Assist with internal organisational learning and knowledge sharing activities.

Candidate requirements

We are ideally looking for candidates that have the following attributes and skills:

• A degree in a relevant international development
• 5 years’ relevant experience in disaster risk management and project implementation
• Experience in implementation of projects related to conflict ,climate change and DRR
• Experience of working in civil society organisations and networks
• Experience of large scale project implementation
• Knowledge of people-centred participatory tools and inclusive approaches
• Ability to think strategically plan, prioritise and organise in a clear and structured way
• Ability to communicate clearly in writing and orally in English with proficiency in Spanish
• A calm, confident and welcoming manner
• Good organisational and time management skills
• Self-reliance, ability to work on your own and take initiative, working under minimal supervision and be flexible/adaptable
• Able to travel overseas, at short notice if required
• Comfortable in cross cultural communication with people from different backgrounds
• Committed to working in an inclusive, open and participatory manner