Country Finance Manager-Poland At Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

What will you bring?

The role complements the Ukraine Hub Finance Manager in all aspects of Country finance corporate systems, financial reporting and internal financial controls for the Poland Country Office. The role is part of the country leadership team.

You will be responsible for:

1.Budget Processes

• Support in preparation of realistic program and budgets.
• Coordinate with the other country finance manager for regional programs budgeting.
• Support the Hub Finance Manager in the Master budgeting and updates

2.Payment Processes

• Review and post in SAP financial transactions
• Support and facilitate prepare payments to suppliers.
• Post journals and invoices in SAP for processing
• Process partner advances ensuring effective followed-up and liquidated in SAP

3.Reconciliations

• Approve monthly VAT and Witholding tax schedules for payment.
• Validate the reconciliation of balance sheet accounts (receipt voucher / invoice received; bank account, etc.) every month and collaborate with the GH accounting teams to resolve outstanding items
• Monitoring of national commitments in SAP ensuring that there are no more pending commitments (more than three months) in the system without adequate explanation.
• Supervise the timely transfer and liquidation of Partner Advances-Including resolving with programs the unjustified long-term advance balances.

4.Period-End Processes

• Review transactions postings and prepare correction journals for errors before period closure.
• Coordinate the adjustment journals for accruals, expense prepayments and redistribute support costs to projects.
• Prepare allocated financial reports on monthly, quarterly and annual, including adhoc reports.
• Perform the cost allocation process at the end of each period (or month).
• Validate monthly bank reconciliations and Target Bank Balance Report are prepared

5.Intercompany Processes

• Validate inter Company transactions and ensure reconciled with different countries/GH.

6.Payroll Processes

• Support payroll transfer of salaries to staff bank accounts.
• Ensure monthly payroll reconciliation between SAP and payroll.
• Support remittance of payroll deductions to relevant institutions.
• Prepare accurate computations of staff separation benefits and ensure remitted after approvals.

7. Treasury Management

• Ensure effective cash management with sufficient cash, for the day-to-day operations of the country office.
• Validate cash forecast in consultation with program and administration staff.

8. Internal Financial Controls and compliance

• Ensure that the appropriate financial control processes, procedures and systems are in place and followed in the country office.
• Follow up on the implementation of audit report recommendations within the allotted time

9.Capacity Building and Line Management

• Supervise the accounting system (SAP) and provide the necessary support to financial and non-financial staff in their daily tasks
• Supervise the activities of the admin and finance assistant.

You will have:

Technical Expertise and Skills:

• Qualified or part qualified accountant.
• Exceptional stakeholder management skills, including sufficient political credibility to work across all layers in the Global Hub Finance Teams.
• Extensive experience of Finance (accounting; reporting; grants finance; financial planning and analysis) in an INGO at Field and Country Office level.
• Demonstrable understanding of the humanitarian sector and ways of working.
• Knowledge of internal controls in financial management.
• Strong financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP.
• Experience of developing Standard Operating Procedures and guidance notes
• Communicates clearly, effectively and as appropriate to the audience.
• Able to build networks and relationships under challenging conditions to promote high performance.